Services - 214090-2022

25/04/2022    S80

Estonia-Tallinn: Integrated Communication, Event and Travel Management Services

2022/S 080-214090

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
Postal address: Vesilennuki 5
Town: Tallinn
NUTS code: EE Eesti
Postal code: 10415
Country: Estonia
E-mail: eulisa-procurement@eulisa.europa.eu
Internet address(es):
Main address: https://www.eulisa.europa.eu
Address of the buyer profile: www.eulisa.europa.eu/procurements
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=10617
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Integrated Communication, Event and Travel Management Services

Reference number: LISA-2022-OP-03
II.1.2)Main CPV code
79000000 Business services: law, marketing, consulting, recruitment, printing and security
II.1.3)Type of contract
Services
II.1.4)Short description:

The objective of this call for tenders is to acquire:

— under lot 1 (integrated communication services) a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders;

— under lot 2 (event management services) a broad range of event management activities and organisation of events with an additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events;

— under lot 3 (travel management services) a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.

II.1.5)Estimated total value
Value excluding VAT: 17 900 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Integrated Communication Services

Lot No: 1
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
64120000 Courier services
79800000 Printing and related services
79900000 Miscellaneous business and business-related services
32300000 Television and radio receivers, and sound or video recording or reproducing apparatus
II.2.3)Place of performance
NUTS code: EE Eesti
NUTS code: FR France
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. The place of performance will depend on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of services in the area of integrated communication for both eu-LISA external and internal stakeholders.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 900 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework contracts resulting from the award of this call for tenders will be concluded for twenty-four (24) months and may be renewed automatically up to two (2) times, each for an additional period of twelve (12) months. The total duration of the performance is forty-eight (48) months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Event Management Services

Lot No: 2
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
32300000 Television and radio receivers, and sound or video recording or reproducing apparatus
55000000 Hotel, restaurant and retail trade services
63500000 Travel agency, tour operator and tourist assistance services
79550000 Typing, word-processing and desktop publishing services
79800000 Printing and related services
79900000 Miscellaneous business and business-related services
92000000 Recreational, cultural and sporting services
II.2.3)Place of performance
NUTS code: EE Eesti
NUTS code: FR France
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. The place of performance will depend on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of event management and event organisation with the additional capacity by the prospective contractor to handle travel management services for external participants invited to various eu-LISA events.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 15 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework contracts resulting from the award of this call for tenders will be concluded for twenty-four (24) months and may be renewed automatically up to two (2) times, each for an additional period of twelve (12) months. The total duration of the performance is forty-eight (48) months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Travel Management Services

Lot No: 3
II.2.2)Additional CPV code(s)
55100000 Hotel services
63500000 Travel agency, tour operator and tourist assistance services
II.2.3)Place of performance
NUTS code: EE Eesti
NUTS code: FR France
Main site or place of performance:

Premises of eu-LISA and/or other locations specified in the specific requests. The place of performance will depend on the nature of services.

II.2.4)Description of the procurement:

Acquisition of a broad range of services in the area of travelling, travel arrangements — mainly flight tickets, train tickets for European routes, car rentals, taxi transfer and hotel reservations for the staff members of eu-LISA from Tallinn, Strasbourg and Brussels offices and other possible locations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework contracts resulting from the award of this call for tenders will be concluded for twenty-four (24) months and may be renewed automatically up to two (2) times, each for an additional period of twelve (12) months. The total duration of the performance is forty-eight (48) months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/06/2022
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/06/2022
Local time: 11:00
Place:

As defined in the procurement documents.

Information about authorised persons and opening procedure:

As defined in the procurement documents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://www.curia.europa.eu
VI.5)Date of dispatch of this notice:
13/04/2022