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Services - 216346-2015

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24/06/2015    S119

Belgium-Brussels: Quality assurance in ROM (results-oriented monitoring of projects and programmes financed by the European Union)

2015/S 119-216346

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for International Cooperation and Development
Postal address: rue de la Loi 41, office 03/030
Town: Brussels
Postal code: 1049
Country: Belgium
Contact person: DEVCO — Unit R5
For the attention of: Jean-Herve Ramat
E-mail: europeaid-r5-call-for-tenders@ec.europa.eu

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/europeaid/index_en.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=774

Further information can be obtained from:
Official name: European Commission, Directorate-General for International Cooperation and Development
Postal address: rue de la Loi 41
Town: Brussels
Postal code: 1049
Country: Belgium
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=774

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: European Commission, Directorate-General for International Cooperation and Development
Postal address: rue de la Loi 41
Town: Brussels
Postal code: 1049
Country: Belgium
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=774

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: International cooperation and development.
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Quality assurance in ROM (results-oriented monitoring of projects and programmes financed by the European Union).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Brussels, Belgium.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Technical assistance to the European Commission for the supervision and the verification of the quality of the ROM reviews implemented by ROM contractors (see the terms of reference in the tender dossier for further details).
II.1.6)Common procurement vocabulary (CPV)

79420000 Management-related services - DA40

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 5 000 000 and 5 600 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not for the tender process. A guarantee for the pre-financing will be requested from the contractor. See tender dossier — draft contract under the link mentioned in point I.1 (electronic access to information).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See draft contract in the tender dossier.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special requirements — consortia allowed.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any natural person or entities who are contractors (or member of a contracting consortium) of the 5 ROM contracts awarded under procedure EuropeAid/134965/C/SER/MULTI as well as in the contract 'support to quality monitoring systems and methodologies of projects and programmes of EC external assistance (CRIS No EVA/2012/309-586)’ cannot participate in the present call for tenders (conflict of interest).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The candidate — and in the case of a consortium, its leader — must be certified ISO/IEC/17021 (conformity assessment — requirements for bodies providing audit and certification of management systems).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender dossier — instructions to tenderers.
Minimum level(s) of standards possibly required: See tender dossier — instructions to tenderers.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender dossier — instructions to tenderers.
Minimum level(s) of standards possibly required:
See tender dossier — instructions to tenderers.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The candidate — and in the case of a consortium, its leader — must be certified ISO/IEC/17021 (conformity assessment — requirements for bodies providing audit and certification of management systems).
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EuropeAid/136866/DH/SER/TPS.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
12.8.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Other: Preferably in English or French for ease of processing.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 19.8.2015

Place:

European Commission, DG International Cooperation and Development, Unit R5, rue de la Loi 41, 1049 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Duly authorised persons representing tendering firms, with prior notification by e-mail (see point I.1 above) of their presence, a minimum of 1 week before the opening date.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Conditions for participation (eligibility, exclusion and selection criteria) as well as award criteria and their weighting are detailed in the terms of reference. Modalities for submitting a tender are detailed in the instructions to tenderer. Mandatory forms are to be used for tendering. All these documents can be found in the tender dossier at the following address — https://etendering.ted.europa.eu/cft/cft-display.html?cftId=774 (under the tab ‘Document library’).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

Body responsible for mediation procedures

Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, CS 30403
Town: Strasbourg Cedex
Postal code: 67001
Country: France
Telephone: +33 388172313
Fax: +33 388179062
Internet address: http://www.ombudsman.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in the absence thereof, of the day on which it came to the knowledge of the plaintiff. A complaint to the European Ombudsman does not have an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
12.6.2015