Services - 218604-2021
03/05/2021    S85

Belgium-Brussels: Inter-institutional Multiple Framework Contract in Cascade for the Provision of Services in the field of Communication and Organisation of Events

2021/S 085-218604

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Innovation Council and SMEs Executive Agency (EISMEA)
Postal address: Avenue du Bourget 1
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1140
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu/EASME
Address of the buyer profile: https://ec.europa.eu/easme/en
I.1)Name and addresses
Official name: European Commission (EC)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/index_en
I.1)Name and addresses
Official name: European Health and Digital Executive Agency (HaDEA)
Town: Brussels
NUTS code: LU0 Luxembourg
Postal code: 2920
Country: Luxembourg
E-mail: hadea@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/chafea/index_en.htm
I.1)Name and addresses
Official name: European Education and Culture Executive Agency (EACEA)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: http://eacea.ec.europa.eu/homepage_en
I.1)Name and addresses
Official name: European External Action Service (EEAS)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1046
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: https://eeas.europa.eu/
I.1)Name and addresses
Official name: European Research Council Executive Agency (ERCEA)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: http://erc.europa.eu
I.1)Name and addresses
Official name: European Climate, Infrastructure and Environment Executive Agency (CINEA)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/inea/en
I.1)Name and addresses
Official name: European Research Executive Agency (REA)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/departments/research-executive-agency_en
I.2)Information about joint procurement
The contract involves joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Inter-institutional Multiple Framework Contract in Cascade for the Provision of Services in the field of Communication and Organisation of Events

Reference number: EASME/2019/OP/0021
II.1.2)Main CPV code
79950000 Exhibition, fair and congress organisation services
II.1.3)Type of contract
Services
II.1.4)Short description:

This is a call for tenders in a form of an open procedure to conclude an inter-institutional multiple framework contract in cascade for the provision of services in the field of communication and the organisation of events.

The objectives of this call for tenders, the tasks to be carried out by the contractor and all other necessary information are further detailed in the tender specifications in Section 1: Scope and description of the procurement.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 130 000 000.00 EUR
II.2)Description
II.2.2)Additional CPV code(s)
79822500 Graphic design services
79340000 Advertising and marketing services
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Main site or place of performance:

The tasks are to be performed at the premises designated by the contractor, save where meetings are to beheld at EASME's or the European Commission’s premises.

II.2.4)Description of the procurement:

This is a call for tenders in a form of an open procedure to conclude an inter-institutional multiple framework contract in cascade for the provision of services in the field of communication and the organisation of events.

The objectives of this call for tenders, the tasks to be carried out by the contractor and all other necessary information are further detailed in the tender specifications in Section 1: Scope and description of the procurement.

II.2.5)Award criteria
Quality criterion - Name: Comprehensiveness of the tender with respect to the requested services / Weighting: 100
Quality criterion - Name: Management, allocation of human resources and organisation of work, composition of the team / Weighting: 100
Quality criterion - Name: Quality plan, monitoring and evaluation of efficiency / Weighting: 50
Quality criterion - Name: Quality of the management and allocation of human resources / Weighting: 60
Quality criterion - Name: Quality and creativity of the campaign strategy and plan / Weighting: 70
Quality criterion - Name: Quality of the localisation and adaptation of the campaign / Weighting: 60
Quality criterion - Name: Quality of the approach for monitoring and evaluation / Weighting: 60
Quality criterion - Name: Quality of the management and allocation of human resources / Weighting: 80
Quality criterion - Name: Quality and creativity of the roadshow concept and the implementation plan / Weighting: 80
Quality criterion - Name: Relevance of the methodology for identifying target countries and projects / Weighting: 60
Quality criterion - Name: Quality of the proposal with regard to social, environmental and legal requirements / Weighting: 30
Quality criterion - Name: General approach, management and allocation of human resources / Weighting: 100
Quality criterion - Name: Creativity, innovation and quality of the proposed solution / Weighting: 90
Quality criterion - Name: Quality of the promotional campaign, support to contributors / Weighting: 60
Quality criterion - Name: Total quality criteria weighting / Weighting: 60 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The Commission Implementing Decision C(2019)6039 of 20 August 2019 amending and correcting Implementing Decision C(2018)8098 on the financing of the Programme for the Competitiveness of Enterprises and Small and Medium-Sized Enterprises and the adoption of the work programme for 2019.

II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 099-236252
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: EASME/2019/OP/0021
Title:

Inter-institutional Multiple Framework Contract in Cascade for the Provision of Services in the Field of Communication and Organisation of Events

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/03/2021
V.2.2)Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 9
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Intrasoft International S.A.
Town: Luxembourg
NUTS code: LU Luxembourg
Country: Luxembourg
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: Conception Etudes et Cooperation de Formation
Town: Liège
NUTS code: BE Belgique / België
Country: Belgium
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Action Global Communications
Town: Nicosia
NUTS code: CY Κύπρος  / Kýpros
Country: Cyprus
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 130 000 000.00 EUR
Total value of the contract/lot: 130 000 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 20 %

Section V: Award of contract

Contract No: EASME/2019/OP/0021
Title:

Inter-institutional Multiple Framework Contract in Cascade for the Provision of Services in the Field of Communication and Organisation of Events

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/03/2021
V.2.2)Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 9
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Tipik Communication Agency
Town: Brussels
NUTS code: BE Belgique / België
Country: Belgium
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: VO Europe S.A.
Town: Brussels
NUTS code: BE Belgique / België
Country: Belgium
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Scholz and Friends Berlin GmbH
Town: Berlin
NUTS code: DE Deutschland
Country: Germany
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Burson Cohn and Wolfe sprl
Town: Brussels
NUTS code: BE Belgique / België
Country: Belgium
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 130 000 000.00 EUR
Total value of the contract/lot: 130 000 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 29 %

Section V: Award of contract

Contract No: EASME/2019/OP/0021
Title:

Inter-institutional Multiple Framework Contract in Cascade for the Provision of Services in the Field of Communication and Organisation of Events.*

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
31/03/2021
V.2.2)Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 9
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor
Official name: Ecorys Europe EEIG-GEIE
Town: Brussels
NUTS code: BE Belgique / België
Country: Belgium
The contractor is an SME: no
V.2.3)Name and address of the contractor
Official name: European Service Network
Town: Brussels
NUTS code: BE Belgique / België
Country: Belgium
The contractor is an SME: yes
V.2.3)Name and address of the contractor
Official name: Teamwork
Town: Paris
NUTS code: FR France
Country: France
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 130 000 000.00 EUR
Total value of the contract/lot: 130 000 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 17 %

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GC.Registry@curia.europa.eu
Telephone: +35 243031
Fax: +35 243032100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
26/04/2021