Works - 219792-2015

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26/06/2015    S121

Luxembourg-Luxembourg: Increasing the reliability of sub distribution frame rooms in the Louise Weiss, Salvador de Madariaga, Winston Churchill and Pierre Pflimlin buildings, Strasbourg

2015/S 121-219792

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Parliament
Postal address: plateau de Kirchberg, Konrad Adenauer Building
Town: Luxembourg
Postal code: 2929
Country: Luxembourg
For the attention of: Contracts and Procurement Unit
E-mail: inlo.ao-lux@ep.europa.eu
Fax: +352 4300-23570

Internet address(es):

General address of the contracting authority: http://europarl.europa.eu

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=925

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Increasing the reliability of sub distribution frame rooms in the Louise Weiss, Salvador de Madariaga, Winston Churchill and Pierre Pflimlin buildings, Strasbourg.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Main site or location of works, place of delivery or of performance: Strasbourg.

NUTS code FR42 Alsace

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Increasing the reliability of sub distribution frame rooms in the Louise Weiss (LOW), Winston Churchill (WIC), Salvador de Madariaga (SDM) and Pierre Pflimlin (PFL) buildings of the European Parliament in Strasbourg.
There are 88 sub distribution frame rooms for all the European Parliament's buildings in Strasbourg.
These rooms are divided up as follows:
— Louise Weiss Building:
Tower: 36;
ERP: 37,
— Winston Churchill Building: 8,
— Salvador de Madariaga Building: 4,
— Pierre Pflimlin Building: 3.
The aim of this project is to:
— provide the electrical power in the sub distribution frame rooms necessary to operate the facilities of the Directorate-General for Innovation and Technological Support (DG ITEC).
Said electrical power to be provided must include a 25 % extension margin requested by DG ITEC. There will be a new distribution for the ripple and 'normal/backup' power supplies of the power distribution units (PDU) of the racks. No other element shall be connected to this new distribution,
— provide the air-conditioning power necessary to attain the correct temperature in the sub distribution frame rooms in accordance with DG ITEC guidelines.
During the air-conditioning works, tenderers must adopt an operating procedure which enables the redundant air-conditioners to keep running until the new main air-conditioners are started. This operational procedure will need to be outlined in the technical description.
Should both air-conditioners (main and redundant) be stopped, tenderers must ensure that, while said air-conditioners are stopped, the desired temperature in the sub distribution frame rooms undergoing work is maintained by any means they consider useful (for example: setting up temporary mobile air-conditioners).
Tenderers must designate 1 person responsible for ensuring permanent staffing during periods of plenary sessions for the entire duration of the works.
This person must respond immediately in the event of any technical failure in the sub distribution frame rooms undergoing work to ensure uninterrupted service during the sessions; said person must have full knowledge of the works under this contract.
Tenderers will be tasked with preparing an overview of the plans for all chapters and will need to provide said plans as from the construction plans assignment.
The contract performance period is set at 374 working days, including withdrawal of reservations, from the date of dispatch of the instructions.
II.1.6)Common procurement vocabulary (CPV)

45310000 Electrical installation work, 45400000 Building completion work

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Timely performance of works, from receipt of instructions, within 374 working days (excluding adverse weather conditions or in the event of force majeure).
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
in days: 374 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No financial guarantee is required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Invoicing procedures are as follows:
— invoices will be based on periodic progress reports, drawn up on the last day of a given period, setting out the quantity of work done in this time and calculated using the bill of quantities and prices quoted by the contractor in his tender. Such periods must be at least 1 month long,
— progress reports must be approved by the project manager and enclosed with the invoice,
— for the final payment, the invoice will be drawn up on the basis of the final detailed account and progress report approved by project management.
The sums due for performance of this contract are payable within 30 calendar days of the date on which the corresponding payment request is registered. The payment request will be registered as soon as possible by the relevant European Parliament department, referred to in paragraph 5, and will be deemed to have been received on the date of its registration. Payments are considered made on the date on which the European Parliament's account is debited.
Payments will only be made if the contractor has fulfilled all his contractual obligations on the date of sending his request for payment. Availability of funds will be as follows:
— approximately 40 % in the 2015 financial year,
— approximately 40 % in the 2016 financial year,
— the remainder, i.e. approximately 20 %, in the 2017 financial year.
NB: please refer to the draft contract for further details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Groupings of economic operators are permitted to tender providing they guarantee that their members are jointly and severally liable. This may involve an entity with or without legal personality: temporary association, private agreement or any other appropriate form of cooperation. Prior to contract signature, the European Parliament reserves the right to request that the grouping awarded the contract assume a specific legal form if this is necessary for satisfactory performance of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: participation in this invitation to tender procedure is open on equal terms to all natural persons, legal entities and public bodies who fall within the scope of the treaties — particularly all natural persons, legal entities and public bodies from a Member State of the European Union — and to all natural persons, legal entities and public bodies of non-member countries which have entered into a special agreement with the European Union in the public procurement field, under the conditions laid down in this agreement.
The European Parliament requires tenderers to have the administrative authorisations necessary to perform the activity involved in the contract in accordance with national law.
In particular, the European Parliament requires the following authorisation:
— entry on the trade and companies register.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: for the European Parliament to be able to evaluate the tenderer's economic and financial capacity, the latter should provide the following documents in electronic form:
— copy of the annual accounts, published in the annual report and audited or, failing such obligation, certified exact and sincere by a representative of the tenderer, for the past 2 financial years for which accounts have been closed, as a minimum,
— proof of valid professional risk insurance cover.
Minimum level(s) of standards possibly required: economic and financial capacity will be assessed on the following criteria:
— minimum annual turnover of 6 000 000 EUR, excluding taxes, realised in the field covered by the contract to be awarded, over the past 2 financial years for which accounts have been closed, or, in the case of an economic grouping, a minimum annual turnover of 3 000 000 EUR, excluding taxes, realised in the field covered by the contract to be awarded, over the past 2 financial years for which accounts have been closed, for each grouping member,
— professional risk insurance cover.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
for the European Parliament to be able to evaluate the tenderer's technical and professional capacity, the latter should provide the following documents in electronic form:
— details of the qualifications of the proposed manager of operations: training, experience, as well as 3 references for general contracting works contracts working as Head of Operations, including an organisation chart naming his staff working in the operations, together with his qualifications and certificates of capacity to work in subsection 4 in the asbestos field,
— list of works performed over the past 5 years, with details of their values, dates and locations; the list of major works will need to be accompanied by certificates of satisfactory performance, stating whether they were duly completed to a good professional standard (Annex I to be filled in),
— description of the delivery network for the materials, technical equipment and tools used by the company to carry out the contract,
— Qualibat or equivalent certificates drawn up by independent bodies attesting that the economic operator complies with the quality assurance standards relating to the quality assurance systems based on the series of European standards in the field and which have been certified by recognised bodies. If tenderers do not have these certificates or cannot obtain them within the time limits set, the European Parliament will also accept other evidence of equivalent quality assurance measures provided by them,
— certificates drawn up by independent bodies attesting that the tenderer complies with the environmental management standards or systems relating to the European Union's eco-management and audit scheme ('EMAS') or other environmental management standards based on European or international standards in the field and which have been drawn up by recognised bodies. The European Parliament recognises equivalent certificates from bodies based in other Member States. It shall also accept other evidence produced by the tenderer of equivalent measures relating to environmental management.
Minimum level(s) of standards possibly required:
the European Parliament requires tenderers to have the following technical and professional capacities:
— performance, in the past 5 years, of at least 3 contracts for works similar to those in this contract; the value of each contract must be at least 300 000 EUR, excluding taxes,
— the manager of operations must have at least 10 years' experience in managing projects similar to the one in this contract and he must have monitored at least 3 similar projects, each with a value of at least 200 000 EUR, excluding taxes, as Head of Operations,
— staff qualified to perform works under the contract and staff trained to work in subsection 4 in the asbestos field,
— certification in accordance with the quality management standard ISO 9001 or equivalent or, if they have no certification from an approved body, a solemn declaration certifying that they have an equivalent in-house quality system,
— certification in accordance with the EMAS/ISO 14001 environmental management standard or equivalent or, if they have no certification from an approved body, a solemn declaration certifying that they have an equivalent in-house quality system,
— an equipment delivery network and a stock of tools ensuring performance of the tasks in the following country: France, region: Alsace.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
06D30/2015/M019.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.9.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 25.9.2015

Place:

European Parliament, Winston Churchill Building, 1 avenue du Président Robert Schuman, 67000 Strasbourg, FRANCE.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: up to 1 representative per tenderer may attend. To prepare an entry pass, please send by e-mail to the address in point I.1 (2 working days before the opening) your company name and the name, position, identity card number and date of birth of your representative. Your representative must carry a valid form of identification.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The European Parliament will organise a site visit to take place on 1.9.2015 (9:30) on the premises of the European Parliament in Strasbourg. Up to 2 representatives per company may attend. To prepare an entry pass, please send by e-mail to the address in point I.1 (2 working days before the visit) your company name and the name, position, identity card number and date of birth of the participants. Your representatives must carry a valid form of identification.
Once your representatives have been accredited, the European Parliament will provide you with the access procedures and the location of the meeting point and invite you to the visit.
The European Parliament will compile a report at the end of the site visit, which will be annexed to the document providing additional information below. Any travel costs relating to the site visit are to be borne by tenderers and will not be reimbursed by the European Parliament.
Participation in the site visit is mandatory: only those economic operators who participated will be permitted to tender. Attendance will be attested to by the accredited representative(s) signing the attendance list.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: deadlines of the General Court of the European Union.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Registry of the General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.5)Date of dispatch of this notice:
16.6.2015