Belgium-Brussels: Framework contract in cascade to organise events, conferences, seminars and meetings in the European Union, mainly in the context of trade policy activities
2016/S 123-219872
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityGeneral public services
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Framework contract in cascade to organise events, conferences, seminars and meetings in the European Union, mainly in the context of trade policy activities.
Reference number: TRADE/2016/A1/28.
II.1.2)Main CPV code55120000 Hotel meeting and conference services - QA11
II.1.3)Type of contractServices
II.1.4)Short description:
In the context of its activities, European Commission DG Trade organises negotiation rounds, events, seminars, conferences and meetings in countries of the European Union. For this reason it needs different services. Such services will consist of providing full logistical support to organise these events and meetings, mainly in the context of trade policy activities. These services will be provided in the European Union. Because of the nature of some meetings, in particular those concerning trade negotiations rounds organised by the Commission, the contractor should be able to book meeting rooms for several events at short notice. In general, an event has a length of between 3 to 5 working days, exceptionally going up to 10 with an average number of around 60 invited participants and a main focus on Brussels for the organisation of trade negotiating rounds.
II.1.5)Estimated total valueValue excluding VAT: 6 000 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)55300000 Restaurant and food-serving services - QA11
II.2.3)Place of performanceNUTS code: BE BELGIQUE-BELGIË
NUTS code: AT ÖSTERREICH
NUTS code: CZ ČESKÁ REPUBLIKA
NUTS code: DE DEUTSCHLAND
NUTS code: ES ESPAÑA
NUTS code: FR FRANCE
NUTS code: HU MAGYARORSZÁG
NUTS code: IT ITALIA
NUTS code: PL POLSKA
NUTS code: PT PORTUGAL
NUTS code: SK SLOVENSKÁ REPUBLIKA
NUTS code: UK UNITED KINGDOM
NUTS code: SI SLOVENIJA
NUTS code: SE SVERIGE
NUTS code: NL NEDERLAND
NUTS code: IE IRELAND
NUTS code: GR ELLADA
NUTS code: DK DANMARK
NUTS code: BG BULGARIA
NUTS code: EE EESTI
Main site or place of performance:
European Union in general but mostly in Brussels, Belgium.
II.2.4)Description of the procurement:
In the context of its activities, European Commission DG Trade organises negotiation rounds, events, seminars, conferences and meetings in countries of the European Union. For this reason it needs different services. Such services will consist of providing full logistical support to organise these events and meetings, mainly in the context of trade policy activities. These services will be provided in the European Union. Because of the nature of some meetings, in particular those concerning trade negotiations rounds organised by the Commission, the contractor should be able to book meeting rooms for several events at short notice. In general, an event has a length of between 3 to 5 working days, exceptionally going up to 10 with an average number of around 60 invited participants and a main focus on Brussels for the organisation of trade negotiating rounds.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 6 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 48
This contract is subject to renewal: yes
Description of renewals:
Contract concluded for 2 years, possibility of 2 renewals of 12 months each.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureOpen procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 31/08/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:English
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tendersDate: 14/09/2016
Local time: 10:00
Place:
Charlemagne building, rue de la Loi 170, 1040 Brussels, BELGIUM.
Information about authorised persons and opening procedure:
Representatives of the tenderers can attend the opening session. Those wishing to be present should send an e-mail to trade-contracts@ec.europa.eu before 9.9.2016.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
See Internet address provided in Section I.3.
VI.5)Date of dispatch of this notice:17/06/2016