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United Kingdom-Kirkwall: Housing services
Section I: Contracting authority
Section II: Object
Care and Repair Services — Housing Scheme of Assistance.
The Care and Repair Service is required primarily for the purpose of assisting people (60 plus) and/or people with a disability who either own their own home or are tenants with the private rented sector in Orkney. The service will assist with home improvements, alterations and repair which, as far as possible, enable clients of the service to remain within their own homes and communities. The key areas of the care and repair service will include: the provision of information and advice; assist with repair and maintenance work; assisting with disability adaptation work; small repairs service; home check and the contract management of competent sub-contractors.
The scope of the requirement is to provide a full care and repair service (Housing Scheme of Assistance) for assisting all citizens (within Orkney) who may need advice or assistance with home improvements, repairs or adaptations.
The contract will be for an initial period of 36 months plus options, at the sole discretion of the Authority for 2 x 12 month extensions.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement(Scotland) Regulations 2016.
Section III: Legal, economic, financial and technical information
Question 4B.1.1 bidders should provide their general yearly turnover for the most recent 2 years (as per their audited accounts).
Question 4B.2.1 bidders should provide their ‘specific’ yearly turnover in the business area(s) covered by the contract for the most recent 2 years (as per their audited accounts).
Question 4B.4 bidders will be required to state the values for the following financial ratios for the most recent 2 years and it is a minimum requirement that the ratios are within the acceptable range.
Current Ratio of the Company (liquidity ratio) — The acceptable range for this ratio is 1:2 or more:
Ratio value (Year );
Net Profit Margin of the Company (net profits divided by revenue x 100).
The acceptable range for this ratio is : >0 (i.e. Positive):
Annualised Contract value to Turnover.
The acceptable range for this ratio is 1:2 or more:
Annualised Contract value;
Ratio value (Year ).
Question 4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract awarded subsequently, the types and levels of insurance indicated below:
Employer's Liability Insurance = 10 000 000 GBP;
Public Liability Insurance = 5 000 000 GBP;
Professional Indemnity Insurance = 250 000 GBP.
Question 4B.6 Bidders shall include copies of the audited accounts for the most recent 2 years and, where appropriate, shall provide additional supporting information including e.g. details of any significant differences since the last set of audited accounts.
The following additional supporting information can also be provided in respect of your organisation:
i. A statement of your turnover, profit and loss account and cash-flow for the most recent year of trading; and/or
ii. A statement of your cash-flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or
iii. An alternative means of demonstrating financial status.
Bidders should answer the following questions in section 4C of the ESPD which shall be scored in accordance with the weighting and scoring mechanism set out.
Question 4C.1.2 bidders shall provide examples that demonstrate that they have the relevant experience to deliver the services set out in the notice.
Question 4C.2 bidders shall provide a statement of the relevant professional and technical skills available in relation to this procurement exercise.
Question 4C.6 bidders shall a statement of the education and professional qualifications held by the service provider or the contractor itself.
Question 4C.7 bidders shall confirm the environmental management measures that it employs in relation to contracts of this nature.
Question 4C.8.1 bidders shall confirm their average annual manpower for the last 3 years.
Question 4C.8.1.2 bidders shall confirm the number of managerial staff for the last 3 years.
Question 4C.9 bidders shall provide details of relevant tools, plant or technical equipment available in relation to this procurement exercise.
Question 4C.10 bidders shall confirm the proportion (i.e. percentage) of the contract that they intend to sub-contract.
Question 4D.1 bidders must either: (i) hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent);
Question 4D.2 bidder must either hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate;
Questions 4C.1.2, Question 4C.2, Question 4C.6 and Question 4C.7 shall be marked in 0-4 in accordance with the following marking scheme:
Score = 0 Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
Score = 1 Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient detail or explanation to demonstrate how the requirement will be fulfilled.
Score = 2 Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
Score = 3 Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
Score = 4 Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
The weighting to be applied to each question is as follows:
— Question 4C.1.2 = 25 %;
— Question 4C.2 = 25 %;
— Question 4C.6 = 25 %;
— Question 4C.7 = 25 %.
Section IV: Procedure
Council Offices, School Place, Kirkwall, Orkney.
In the presence of a Councillor, Procurement Manager and Procurement Officer.
Section VI: Complementary information
The Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council.
An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=445589
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.