Services - 220219-2016

29/06/2016    S123

United Kingdom-Kirkwall: Housing services

2016/S 123-220219

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Orkney Islands Council
Postal address: Council Offices, School Place
Town: Kirkwall
NUTS code: UKM65 Orkney Islands
Postal code: KW15 1NY
Country: United Kingdom
Contact person: Rosemary Colsell
E-mail: rosemary.colsell@orkney.gov.uk
Telephone: +44 1856873535
Fax: +44 1856876158
Internet address(es):
Main address: http://www.orkney.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Care and Repair Services — Housing Scheme of Assistance.

Reference number: OIC/PROC/0499
II.1.2)Main CPV code
70333000 Housing services
II.1.3)Type of contract
Services
II.1.4)Short description:

The Care and Repair Service is required primarily for the purpose of assisting people (60 plus) and/or people with a disability who either own their own home or are tenants with the private rented sector in Orkney. The service will assist with home improvements, alterations and repair which, as far as possible, enable clients of the service to remain within their own homes and communities. The key areas of the care and repair service will include: the provision of information and advice; assist with repair and maintenance work; assisting with disability adaptation work; small repairs service; home check and the contract management of competent sub-contractors.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
50800000 Miscellaneous repair and maintenance services
85312400 Welfare services not delivered through residential institutions
85311100 Welfare services for the elderly
75123000 Administrative housing services
II.2.3)Place of performance
NUTS code: UKM65 Orkney Islands
Main site or place of performance:

Orkney.

II.2.4)Description of the procurement:

The scope of the requirement is to provide a full care and repair service (Housing Scheme of Assistance) for assisting all citizens (within Orkney) who may need advice or assistance with home improvements, repairs or adaptations.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service delivery / Weighting: 40
Price - Weighting: 60
II.2.6)Estimated value
Value excluding VAT: 1 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract will be for an initial period of 36 months plus options, at the sole discretion of the Authority for 2 x 12 month extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement(Scotland) Regulations 2016.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Question 4B.1.1 bidders should provide their general yearly turnover for the most recent 2 years (as per their audited accounts).

Question 4B.2.1 bidders should provide their ‘specific’ yearly turnover in the business area(s) covered by the contract for the most recent 2 years (as per their audited accounts).

Question 4B.4 bidders will be required to state the values for the following financial ratios for the most recent 2 years and it is a minimum requirement that the ratios are within the acceptable range.

Current Ratio of the Company (liquidity ratio) — The acceptable range for this ratio is 1:2 or more:

Ratio value (Year );

Net Profit Margin of the Company (net profits divided by revenue x 100).

The acceptable range for this ratio is : >0 (i.e. Positive):

Ratio value (Year );

Annualised Contract value to Turnover.

The acceptable range for this ratio is 1:2 or more:

Annualised Contract value;

Ratio value (Year ).

Question 4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any contract awarded subsequently, the types and levels of insurance indicated below:

Employer's Liability Insurance = 10 000 000 GBP;

Public Liability Insurance = 5 000 000 GBP;

Professional Indemnity Insurance = 250 000 GBP.

Question 4B.6 Bidders shall include copies of the audited accounts for the most recent 2 years and, where appropriate, shall provide additional supporting information including e.g. details of any significant differences since the last set of audited accounts.

The following additional supporting information can also be provided in respect of your organisation:

i. A statement of your turnover, profit and loss account and cash-flow for the most recent year of trading; and/or

ii. A statement of your cash-flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or

iii. An alternative means of demonstrating financial status.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders should answer the following questions in section 4C of the ESPD which shall be scored in accordance with the weighting and scoring mechanism set out.

Question 4C.1.2 bidders shall provide examples that demonstrate that they have the relevant experience to deliver the services set out in the notice.

Question 4C.2 bidders shall provide a statement of the relevant professional and technical skills available in relation to this procurement exercise.

Question 4C.6 bidders shall a statement of the education and professional qualifications held by the service provider or the contractor itself.

Question 4C.7 bidders shall confirm the environmental management measures that it employs in relation to contracts of this nature.

Question 4C.8.1 bidders shall confirm their average annual manpower for the last 3 years.

Question 4C.8.1.2 bidders shall confirm the number of managerial staff for the last 3 years.

Question 4C.9 bidders shall provide details of relevant tools, plant or technical equipment available in relation to this procurement exercise.

Question 4C.10 bidders shall confirm the proportion (i.e. percentage) of the contract that they intend to sub-contract.

Question 4D.1 bidders must either: (i) hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent);

Question 4D.2 bidder must either hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate;

Questions 4C.1.2, Question 4C.2, Question 4C.6 and Question 4C.7 shall be marked in 0-4 in accordance with the following marking scheme:

Score = 0 Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

Score = 1 Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient detail or explanation to demonstrate how the requirement will be fulfilled.

Score = 2 Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

Score = 3 Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

Score = 4 Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

The weighting to be applied to each question is as follows:

— Question 4C.1.2 = 25 %;

— Question 4C.2 = 25 %;

— Question 4C.6 = 25 %;

— Question 4C.7 = 25 %.

III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2011/S 091-148084
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/07/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 24/10/2016
IV.2.7)Conditions for opening of tenders
Date: 25/07/2016
Local time: 12:30
Place:

Council Offices, School Place, Kirkwall, Orkney.

Information about authorised persons and opening procedure:

In the presence of a Councillor, Procurement Manager and Procurement Officer.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

May 2021.

VI.3)Additional information:

The Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any contract is accordingly a matter solely for the commercial judgement of bidders.

Late tenders will not be considered by the Council.

An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=445589

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:445589).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Orkney Islands Council
Postal address: Council Offices, School Place
Town: Kirkwall
Postal code: KW15 1NY
Country: United Kingdom
Telephone: +44 1856873535
Fax: +44 1856876158
Internet address: http://www.orkney.gov.uk
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

VI.5)Date of dispatch of this notice:
24/06/2016