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Works - 221235-2021
03/05/2021    S85

United Kingdom-Southend-on-Sea: Overhaul and refurbishment work

2021/S 085-221235

Contract award notice

Results of the procurement procedure

Works

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Estuary Housing Association Ltd
Postal address: Maitland House, 8th and 9th Floors, Warrior Square
Town: Southend-on-Sea
NUTS code: UKH31 Southend-on-Sea
Postal code: SS1 2JY
Country: United Kingdom
E-mail: procurement@effefftee.co.uk
Telephone: +44 1689885080
Internet address(es):
Main address: http://www.effefftee.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Estuary Housing Association — Repairs, Voids, Planned, Door Entry, Gas, Electrical Contract

II.1.2)Main CPV code
45453000 Overhaul and refurbishment work
II.1.3)Type of contract
Works
II.1.4)Short description:

The delivery of responsive repairs and repairs and voids maintenance works, as well as potentially planned maintenance works, door entry, gas and electrical services, to approximately 4 400 properties.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 76 500 000.00 GBP
II.2)Description
II.2.2)Additional CPV code(s)
45453100 Refurbishment work
50531100 Repair and maintenance services of boilers
50710000 Repair and maintenance services of electrical and mechanical building installations
50800000 Miscellaneous repair and maintenance services
II.2.3)Place of performance
NUTS code: UKH3 Essex
Main site or place of performance:

Properties owned and managed by Estuary Housing Association Ltd across Essex, the three outer East London Boroughs and in the Suffolk Coastal District.

II.2.4)Description of the procurement:

Responsive repairs and voids works, as well as potentially planned maintenance, door entry, gas and electrical services, to properties owned and managed by Estuary Housing Association Ltd. The annual estimated contract value of GBP 5 100 000.00 is segregated as follows:

• responsive repairs and voids: GBP 2 550 000.00;

• planned works: GBP 1 900 000.00;

• testing – gas, electric, door entry: GBP 650 000.00.

The works required by this contract are responsive repairs and voids. Planned maintenance works will be offered for the first year of the contract and then may be offered in subsequent years (from year 2) based on the performance of the contractor (full details are provided in the tender documentation). Gas servicing, electrical testing, and door entry repairs and maintenance are not guaranteed to be part of this contract.

II.2.5)Award criteria
Quality criterion - Name: Technical questions / Weighting: 65
Price - Weighting: 35
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The procurement value and total value included in this notice relates to the maximum 15-year contract term including extensions that will be awarded at the discretion of Estuary Housing Association. It is therefore not guaranteed. The estimated annual contract value is set out at II.2.4). All estimated contract values are exclusive of V.A.T.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 229-523252
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
30/03/2021
V.2.2)Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Axis Europe Plc
Postal address: Tramway House, 3 Tramway Avenue
Town: Stratford
NUTS code: UKI London
Postal code: E15 4PN
Country: United Kingdom
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 76 500 000.00 GBP
Total value of the contract/lot: 76 500 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The annual estimated contract value of GBP 5 100 000.00 is segregated as follows:

• responsive repairs and voids: GBP 2 550 000.00;

• planned works: GBP 1 900 000.00;

• testing – gas, electric, door entry: GBP 650 000.00.

The works required by this contract are responsive repairs and voids. Planned maintenance works will be offered for the first year of the contract and then may be offered in subsequent years (from year 2) based on the performance of the contractor (full details are provided in the tender documentation).

Gas servicing, electrical testing, and door entry repairs and maintenance are not guaranteed to be part of this contract.

The contracting authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract.

The procurement value and total value included in this notice relates to the maximum 15-year contract term including extensions that will be awarded at the discretion of Estuary Housing Association. It is therefore not guaranteed. The estimated annual contract value is set out at II.2.4). All contract values are exclusive of V.A.T.

The contracting authority shall not be liable for any costs or expense incurred by any candidate or tenderer in connection with the completion and return information requested in this contract notice or in the completion or submission of any tender.

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=185291

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

https://www.mytenders.co.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:222474)

VI.4)Procedures for review
VI.4.1)Review body
Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: High Court of England and Wales
Postal address: The Royal Courts of Justice, The Strand
Town: London
Postal code: W2 2LL
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The contracting authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying economic operators of the outcome of this procurement.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: Cabinet Office
Postal address: 70 Whitehall
Town: London
Postal code: SW1A 2AS
Country: United Kingdom
VI.5)Date of dispatch of this notice:
28/04/2021