Services - 221950-2017

10/06/2017    S110

United Kingdom-Reading: Highway maintenance work

2017/S 110-221950

Contract notice – utilities

Services

Legal Basis:
Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: Thames Water Utilities Limited
Postal address: Procurement Support Centre — 3rd Floor East, c/o Mail Room, Rose Kiln Court
Town: Reading
NUTS code: UKJ11 Berkshire
Postal code: RG2 0BY
Country: United Kingdom
E-mail: procurement.support.centre@thameswater.co.uk
Internet address(es):
Main address: www.thameswater.co.uk
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://www.thameswater.co.uk/welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.thameswater.co.uk/welcome
I.6)Main activity
Water

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Reinstatement.

Reference number: FA1315
II.1.2)Main CPV code
45233139 Highway maintenance work
II.1.3)Type of contract
Services
II.1.4)Short description:

Thames Water and our alliances complete approximately 150 000 reinstatements per year at a cost of 30 000 000 GBP per annum. This includes avoidable streetworks fines and penalties.

Reinstatement work is a major challenge for us and our alliance partners; however it offers great opportunities for us to deliver operational efficiencies, best value for money, and provide an excellent customer experience.

The scope of this tender process includes:

— Reinstatement work carried out by Thames Water and our alliances across all geographies and contract types;

— Year 3 AMP6 onwards (may include AMP 7) — 3 year contract with potential to extend to a maximum of 8 years;

— Internal processes including work allocation, standards and reporting, governance and systems;

— Engagement models for reinstatement contractors;

— Quality assurance and reporting.

The scope may include new ways that reinstatement contractors can work with in and support streetworks activities for example traffic management.

II.1.5)Estimated total value
Value excluding VAT: 258 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Any 2 regional lots as primary supplier.

II.2)Description
II.2.1)Title:

North London

Lot No: 1
II.2.2)Additional CPV code(s)
45233139 Highway maintenance work
45233210 Surface work for highways
II.2.3)Place of performance
NUTS code: UKI LONDON
Main site or place of performance:

North London.

II.2.4)Description of the procurement:

Approximately 40% of our reinstatements take place in North London. The awarded supplier will be responsible for all reinstatements in the region across all work-streams including but not limited to:

— Infrastructure alliance — Repair and maintenance;

— Infrastructure alliance — Developer services;

— Metering;

— eight2O — capital delivery projects;

— Waste network;

— Customer side leakage.

The awarded supplier will be responsible for providing the end to end reinstatement services, compliant to Specification for Reinstatement of Openings in Highways (SROH), in North London (material, labour, plant) including but not limited to planning of work allocation, reporting, governance and systems:

— muck away is removed;

— fine material and backfill is placed in the hole and compacted compliant to specification and standards;

— white works team responsible for replacement of concrete, paving slabs and kerbs;

— black works team lay asphalt and paint lines compliant to specifications and left to cure;

— signs, lighting and guarding cleared and jet wash if necessary.

Reinstatement is repairing or returning a road surface back to a compliant state after an excavation to repair, maintain or put in place a Thames Water asset. Thames Water's reinstatements are carried out by our alliances, the IA (developer services and repair and maintenance), eight2O (capital delivery projects) and through the WNS contract for the waste network.

56% of reinstatements are in response to clean water repair and maintenance works, 13% related to metering, 12% customer side leakage, 8% to developer services and 2% to capital delivery projects (which is expected to increase due to a mains replacement programme). Approximately 9% of reinstatements are attributed to the waste network, however this is not expected to be included in the initial term of the contract as there is a contract in place until 2020. But we require the flexibility for this to be phased into the contract when required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 104 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Any agreement awarded would be for an initial duration of 3 years, with the option to then extend for a further 5 years to a maximum term of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 3 years, with the option to then extend for a further 5 years to a maximum term of 8 years. In each individual region we will award a primary supplier who will be responsible for all volumes of reinstatement from the contract start date with no guaranteed volume. A reserve supplier will be awarded in each region with no guaranteed volumes. Performance against service levels will be measured and reviewed.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

South London

Lot No: 2
II.2.2)Additional CPV code(s)
45233139 Highway maintenance work
45233210 Surface work for highways
II.2.3)Place of performance
NUTS code: UKI LONDON
Main site or place of performance:

South London.

II.2.4)Description of the procurement:

Approximately 34% of our reinstatements take place in South London. The awarded supplier will be responsible for all reinstatements in the region across all work streams including but not limited to:

— Infrastructure alliance — Repair and maintenance;

— Infrastructure alliance — Developer services;

— Metering;

— eight2O — capital delivery projects;

— Waste network;

— Customer side leakage.

The awarded supplier will be responsible for providing the end to end reinstatement services, compliant to Specification for Reinstatement of Openings in Highways (SROH), in South London (material, labour, plant) and including but limited to planning, work allocation, reporting, governance and systems:

— muck away is removed;

— fine material and backfill is placed in the hole and compacted compliant to specification and standards;

— white works team responsible for replacement of concrete, paving slabs and kerbs;

— black works team lay asphalt and paint lines compliant to specifications and left to cure;

— signs, lighting and guarding cleared and jet wash if necessary.

Reinstatement is repairing or returning a road surface back to a compliant state after an excavation to repair, maintain or put in place a Thames Water asset. Thames Water's reinstatements are carried out by our alliances, the IA (developer services and repair and maintenance), eight2O (capital delivery projects) and through the WNS contract for the waste network.

56% of reinstatements are in response to clean water repair and maintenance works, 13% related to metering, 12% customer side leakage, 8% to developer services and 2% to capital delivery projects (which is expected to increase due to a mains replacement programme). Approximately 9% of reinstatements are attributed to the waste network; however this is not expected to be included in the initial term of the contract as there is a contract in place until 2020. But we require the flexibility for this to be phased into the contract when required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 88 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Any agreement awarded would be for an initial duration of 3 years, with the option to then extend for a further 5 years to a maximum term of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 3 years, with the option to then extend for a further 5 years to a maximum term of 8 years. In each individual region we will award a primary supplier who will be responsible for all volumes of reinstatement from the contract start date with no guaranteed volume. A reserve supplier will be awarded in each region with no guaranteed volumes. Performance against service levels will be measured and reviewed.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Thames Valley

Lot No: 3
II.2.2)Additional CPV code(s)
45233139 Highway maintenance work
45233210 Surface work for highways
II.2.3)Place of performance
NUTS code: UKJ SOUTH EAST (ENGLAND)
Main site or place of performance:

Thames Valley Area.

II.2.4)Description of the procurement:

Approximately 26% of our reinstatements take place in Thames Valley. The awarded supplier will be responsible for all reinstatements in the region across all work streams including but not limited to:

— Infrastructure alliance — Repair and maintenance;

— Infrastructure alliance — Developer services;

— Metering;

— eight2O — capital delivery projects;

— Waste network;

— Customer side leakage.

The awarded supplier will be responsible for providing the end to end reinstatement services, compliant to Specification for Reinstatement of Openings in Highways (SROH), in Thames Valley (material, labour, plant) and including but not limited to planning, work allocation, reporting, governance and systems:

— muck away is removed;

— fine material and backfill is placed in the hole and compacted compliant to specification and standards;

— white works team responsible for replacement of concrete, paving slabs and kerbs;

— black works team lay asphalt and paint lines compliant to specifications and left to cure;

— signs, lighting and guarding cleared and jet wash if necessary.

Reinstatement is repairing or returning a road surface back to a compliant state after an excavation to repair, maintain or put in place a Thames Water asset. Thames Water's reinstatements are carried out by our alliances, the IA (developer services and repair and maintenance), eight2O (capital delivery projects) and through the WNS contract for the waste network.

56% of reinstatements are in response to clean water repair and maintenance works, 13% related to metering, 12% customer side leakage, 8% to developer services and 2% to capital delivery projects (which is expected to increase due to a mains replacement programme). Approximately 9% of reinstatements are attributed to the waste network; however this is not expected to be included in the initial term of the contract as there is a contract in place until 2020. But we require the flexibility for this to be phased into the contract when required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 66 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Any agreement awarded would be for an initial duration of 3 years, with the option to then extend for a further 5 years to a maximum term of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 3 years, with the option to then extend for a further 5 years to a maximum term of 8 years. In each individual region we will award a primary supplier who will be responsible for all volumes of reinstatement from the contract start date with no guaranteed volume. A reserve supplier will be awarded in each region with no guaranteed volumes. Performance against service levels will be measured and reviewed.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

As detailed in the PQQ Documentation.

III.1.6)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the Invitation to Negotiate.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to award.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 30/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 3 and 8 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3 of this notice, i.e. https://www.thameswater.co.uk/welcome

VI.4)Procedures for review
VI.4.1)Review body
Official name: Thames Water Utilities Limited
Town: Reading
Country: United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.5)Date of dispatch of this notice:
08/06/2017