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Services - 222632-2017
13/06/2017    S111

Luxembourg-Luxembourg: Project to extend the Konrad Adenauer Building in Luxembourg — Assignments concerning project management to monitor the works

2017/S 111-222632

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, direction générale des infrastructures et de la logistique
Postal address: plateau de Kirchberg, bâtiment Konrad Adenauer, bureau 2A008
Town: Luxembourg
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
Postal code: 2929
Country: Luxembourg
Contact person: M. le chef d'unité
E-mail: inlo.ao-kad@ep.europa.eu
Telephone: +352 430024527
Internet address(es):
Main address: www.europarl.europa.eu
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2067
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Project to extend the Konrad Adenauer Building in Luxembourg — Assignments concerning project management to monitor the works.

Reference number: INLO-D-UPIL- S – 16 – MOE.
II.1.2)Main CPV code
71520000 Construction supervision services
II.1.3)Type of contract
Services
II.1.4)Short description:

The contract is divided into 2 lots: M and N. The whole contract will be carried out via the interaction of the successful tenderers for these 2 lots and other members of the broadened project management, under the coordination and management of the pilot coordinator.

Tenderers may submit a tender for 1 lot or for the 2 lots. The lots are independent and will be awarded separately. The European Parliament reserves the right to award 1 lot only or not to award any of the lots.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Architectural consulting firm

Lot No: M
II.2.2)Additional CPV code(s)
71210000 Advisory architectural services
71321100 Construction economics services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The architectural consulting firm, under the management and coordination of lot A, shall ensure the quality of the structure with regard to architectural disciplines and artistic monitoring. This will guarantee the design of a building that meets the requirements of the plans, the works invitation to tender specifications, and the professional standards and performance expected. By organising and managing the coordination unit (with lots C and N), the firm shall carry out the technical coordination of the works and define the division of services between the works companies. For the construction lots for which it carries out the technical coordination, it shall also undertake the cost controller assignment where the main aim is to manage and monitor the quantities implemented for the west site as well as the construction costs relating thereto.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: organisation and deployment of the team / Weighting: 9 points
Quality criterion - Name: work methodology / Weighting: 36 points
Price - Weighting: 55 points
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 49
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

1) option: drawing up the tender documents (project studies) (schedule and deadline will be notified when the decision to take this option is made);

2) option: assistance for the award of works contracts (schedule and deadline will be notified when the decision to take this option is made).

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The price to be retained for assessing tenders includes the options.

II.2)Description
II.2.1)Title:

Technical engineering consulting firm

Lot No: N
II.2.2)Additional CPV code(s)
71315210 Building services consultancy services
71321100 Construction economics services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The technical engineering consulting firm, under the supervision and coordination of lot A, shall ensure the quality of the structure with regard to technical engineering disciplines. This will guarantee the design of a building that meets the requirements of the plans, the works invitation to tender specifications, and the professional standards and performance expected. For the construction lots for which it carries out the technical coordination, it shall also undertake the cost controller assignment where the main aim is to manage and monitor the quantities implemented for the west site as well as the construction costs relating thereto.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: organisation and deployment of the team / Weighting: 9 points
Quality criterion - Name: work methodology / Weighting: 36 points
Price - Weighting: 55 points
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 49
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

1) option: drawing up the tender documents (project studies) (schedule and deadline will be notified when the decision to take this option is made);

2) option: assistance for the award of works contracts (schedule and deadline will be notified when the decision to take this option is made).

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The price to be retained for assessing tenders includes the options.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

see point A.13.1 of the specifications.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/07/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 07/08/2017
Local time: 14:00
Place:

European Parliament, plateau de Kirchberg, L-2929 Luxembourg, LUXEMBOURG.

Information about authorised persons and opening procedure:

please refer to point 7 of the invitation to tender ('Opening of tenders').

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The language of the project is French.

See the documents constituting the invitation to tender.

Point IV.2.2 of this notice 'Time limit for receipt of tenders or requests to participate' is to be understood as follows: 'Time limit for submission of tenders or requests to participate', as defined in point 4 of the invitation to tender.

Time limit for receipt of requests for documents or for accessing documents: 30.6.2017.

Charge for documents: no.

Some of the documents can be accessed freely on the eTendering platform stated in point I.3 (after registration on the platform):

A. guide;

B. invitation to tender;

C. specifications (without annexes);

D. draft contract (without annexes).

To obtain the full dossier, interested operators will need to send an e-mail to: inlo.ao-kad@ep.europa.eu confirmed by a letter sent to the contracting authority (see point I.3 of this notice).

This correspondence shall include their precise contact details as well as the reference of the lot(s) concerned. The correspondence shall also contain the following: 'I, the undersigned, ..... representing the company ....., hereby request the dossier for invitation to tender INLO-D-UPIL-S-16-MOE. The company ..... will only use the plans for the specific purpose for which they were issued by the European Parliament, i.e. participation in procurement procedure No INLO-D-UPIL-S-16-MOE, without any distribution whatsoever. At the end of this procedure, the plans will be destroyed without any copies being made.'

They will receive an e-mail acknowledging receipt of their request.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Postal address: 1 avenue du Président Robert Schuman, BP 403
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313
Fax: +33 388179062
Internet address: http://www.ombudsman.europa.eu/
VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
01/06/2017