Modification of a contract/concession during its term
Legal Basis:
Regulation (EU, Euratom) No 2018/1046
Section I: Contracting authority/entity
I.1)Name and addressesOfficial name: European Union Agency for Law Enforcement Cooperation (EUROPOL)
Postal address: Eisenhowerlaan 73
Town: The Hague
NUTS code:
NL332 Agglomeratie ’s-GravenhagePostal code: 2517 KK
Country: Netherlands
Contact person: EUROPOL - Procurement Office
E-mail:
procurement@europol.europa.euTelephone: +31 703025001
Internet address(es): Main address:
www.europol.europa.eu Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Catering and Banqueting Services
Reference number: 1712/C5/N
II.1.2)Main CPV code55500000 Canteen and catering services
II.1.3)Type of contractServices
II.2)Description
II.2.2)Additional CPV code(s)55510000 Canteen services
55511000 Canteen and other restricted-clientele cafeteria services
55512000 Canteen management services
55520000 Catering services
55523000 Catering services for other enterprises or other institutions
55120000 Hotel meeting and conference services
II.2.3)Place of performanceNUTS code: NL Nederland
Main site or place of performance:
The Hague, THE NETHERLANDS.
II.2.4)Description of the procurement at the time of conclusion of the contract:
— Catering services for the EUROPOL staff restaurant and sandwich shop;
— Banqueting services at EUROPOL premises in The Hague or in other venues within Netherlands;
— Provision of external venues and related services within Netherlands (optional service).
II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concessionDuration in months: 48
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
Section IV: Procedure
IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract Section V: Award of contract/concession
Contract No: G3-CO-949874
V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:13/04/2019
V.2.2)Information about tendersThe contract/concession has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Sodexo BV
Town: Capelle aan den Ijssel
NUTS code: NL Nederland
Country: Netherlands
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)Total value of the procurement: 3 300 000.00 EUR
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within two months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.4)Service from which information about the review procedure may be obtained VI.5)Date of dispatch of this notice:21/04/2022
Section VII: Modifications to the contract/concession
VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code55500000 Canteen and catering services
VII.1.2)Additional CPV code(s)55510000 Canteen services
55511000 Canteen and other restricted-clientele cafeteria services
55512000 Canteen management services
55520000 Catering services
55523000 Catering services for other enterprises or other institutions
55120000 Hotel meeting and conference services
VII.1.3)Place of performanceNUTS code: NL Nederland
Main site or place of performance:
The Hague, THE NETHERLANDS.
VII.1.4)Description of the procurement:
— Catering services for the EUROPOL staff restaurant and sandwich shop;
— Banqueting services at EUROPOL premises in The Hague or in other venues within Netherlands;
— Provision of external venues and related services within Netherlands (optional service).
VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concessionStart: 16/04/2018
End: 30/06/2022
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)Total value of the contract/lot/concession: 3 300 000.00 EUR
VII.1.7)Name and address of the contractor/concessionaireOfficial name: Sodexo BV
Town: Capelle aan den Ijssel
NUTS code: NL Nederland
Country: Netherlands
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modificationsNature and extent of the modifications (with indication of possible earlier changes to the contract):
Various adjustments related to Covid-19 situation (under Article 172(3)(b) of the Financial Regulation), including the extension of the contract duration beyond four years (by 2,5 months). The overall estimated expenditure under the contract during the extension period (between 16 April 2022 and 30 June 2022) is around EUR 175 000. These modifications did not lead to an increase in the initially estimated maximum value of the framework contract.
VII.2.2)Reasons for modificationNeed for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Covid-19 crisis was considered as unforeseen circumstances falling under 172(3)(b) of the Financial Regulations.
VII.2.3)Increase in priceUpdated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 3 300 000.00 EUR
Total contract value after the modifications
Value excluding VAT: 3 300 000.00 EUR