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Belgium-Brussels: Maintenance and operation of general security equipment on the site of the European Parliament in Luxembourg
Section I: Contracting authority
Section II: Object
Maintenance and operation of general security equipment on the site of the European Parliament in Luxembourg.
This invitation to tender is divided into 2 main tasks:
maintenance of general security equipment: this involves performing all levels of maintenance on general security equipment;
operation of general security equipment: this mainly involves monitoring the running of the installations, as well as their configuration and backups of data and/or equipment and system settings.
The contract covers various technology/equipment as follows:
— access control systems and management of access cards,
— anti-intrusion system,
— video surveillance system,
— emergency exit management system,
— interphone security system,
— entry control system,
— key management system,
— electronic lock system,
— safes and protected cabinets,
— radiocommunication system,
— patrol management system.
The expected tasks and activities are as follows:
— monitoring of the installations,
— preventive, corrective and conditional maintenance (irrespective of the level),
— provision of an on-call service and call-out teams,
— light and heavy-duty tools,
— supply of materials and consumables,
— set-up, management and maintenance of inventories for consumables and spare parts (irrespective of the level of maintenance),
— preparation of various documents for monitoring the services provided by the contractor,
— operation and maintenance of management tools and the operation of CMMS software,
— cleaning of equipment as well as the equipment rooms provided,
— all maintenance-related tasks and activities,
— possible installation and removal of dosimeters,
— equipment loading,
— updating of plans and other documents relating to the technical installations (reports, statistics, inventories, etc.),
— assistance and provision of support which the European Parliament deems necessary for any activities related to the upgrading of installations, the set-up of new installations or equipment and the inspection or control thereof.
See specifications and annexes.
The contract has an estimated value of 2 000 000–2 500 000 EUR for the total contract term (48 months). Non-binding estimate.
Section III: Legal, economic, financial and technical information
see administrative specifications.
Section IV: Procedure
in Brussels: rue Wiertz 50, 1047 Brussels, room WIE-0U030 (ground floor);
in Luxembourg (videoconference): plateau de Kirchberg, Konrad Adenauer (KAD) Building, room 01G032.
on pain of being refused access to the opening of tenders, tenderers wishing to attend (maximum of 2 persons) should send confirmation thereof no later than 2 working days prior to the date for opening of tenders by e-mail to: SAFE.email@example.com attaching a copy of an identity document of the participants.
Section VI: Complementary information
The European Parliament departments concerned will arrange a mandatory site visit. Economic operators wishing to take part in the visit should:
go to the following address on 30.6.2017 (9:30):
European Parliament, entrée principale du bâtiment Konrad Adenauer (KAD), plateau de Kirchberg, L-2929 Luxembourg, LUXEMBOURG.
Tenders submitted by economic operators who did not attend the mandatory site visit will be automatically rejected.
A maximum of 3 representatives per tenderer may attend. The names and positions of the participants must be notified at the latest 2 working days prior to the visit at the following e-mail address: SAFE.firstname.lastname@example.org
During the site visit, tenderers will have the opportunity to ask questions which they deem relevant and useful for drawing up a tender. Additional time will, however, be given until 5.7.2017 (13:00) for raising additional questions sent by e-mail only to the following address: SAFE.email@example.com
The European Parliament will give a certificate of attendance to each tenderer and compile a report of the site visit, including the additional questions and answers, which will be e-mailed to all participants no later than 11.7.2017.
Any travel costs relating to the site visit are to be borne by tenderers and will not be reimbursed by the European Parliament.