Services - 224940-2019

15/05/2019    S93    - - Services - Contract notice - Open procedure 

United Kingdom-London: Housing services

2019/S 093-224940

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
C T R Triangle Ltd
IP28388R
17 Hermit Road
London
E16 4HP
United Kingdom
Contact person: Tom Hopkins
Telephone: +44 7594072108
E-mail: hopkinstom05@aol.com
NUTS code: UKI42

Internet address(es):

Main address: https://www.ctrtriangle.org.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ctrtriangle.org.uk
Additional information can be obtained from another address:
Tom Hopkins Associates Ltd on behalf of C T R Triangle Ltd
08274876
1 Mabel Street, Lancashire
Wigan
WN5 9EJ
United Kingdom
Contact person: Tom Hopkins
Telephone: +44 7594072108
E-mail: hopkinstom05@aol.com
NUTS code: UKD4

Internet address(es):

Main address: https://www.ctrtriangle.org.uk

Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: Industrial and Provident Society
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

General Housing Management and Maintenance Services

II.1.2)Main CPV code
70333000
II.1.3)Type of contract
Services
II.1.4)Short description:

To deliver an intensive sensitive and comprehensive housing management and maintenance service for a tenant management organisation.

Formed in 2001, the TMO is a not for profit Industrial and Provident Society (a registered society) under the co-operative and Community Benefit Societies Act 2014. The management board is formed by a majority of council residents who live in the area of benefit which is located in 291 council owned properties in Canning Town E16 and their surrounding communal areas, which included green space, communal walkways and a car park.

The TMO has responsibility under the right to manage regulations to be responsible for the majority of housing management and maintenance services on the estate on behalf of the Council. The TMO gets paid a management allowance from the Council that allows the TMO to employ staff and contractors in order to deliver the service.

II.1.5)Estimated total value
Value excluding VAT: 650 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
70333000
II.2.3)Place of performance
NUTS code: UKI4
Main site or place of performance:

Canning Town, London E16.

II.2.4)Description of the procurement:

Formed in 2001, the TMO is a not for profit Industrial and Provident Society (a registered society) under the co-operative and Community Benefit Societies Act 2014. The management board is formed by a majority of council residents who live in the area of benefit which is located in 291 council owned properties in Canning Town E16 and their surrounding communal areas, which included green space, communal walkways and a car park.

The TMO has responsibility under the right to manage regulations to be responsible for the majority of housing management and maintenance services on the estate on behalf of the Council. The TMO gets paid a management allowance from the Council that allows the TMO to employ staff and contractors in order to deliver the service.

Based on historical spend the estimated contract value is approx. 650 000 GBP over the initial 5-year contract period and approx. 1 300 000 GBP if the contract is extended to its full 10-year maximum term.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 650 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Duration in months: 60 from 1.4.2020. The contract may be extended beyond the initial 5 (five) year contract term by 2 further extension periods of 2 (two) and 3 (three) years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 28/06/2019
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 28/06/2019
Local time: 16:00
Place:

Tom Hopkins Associates Ltd 1 Mabel Street, Wigan, Lancashire, WN5 9EJ, UNITED KINGDOM.

Information about authorised persons and opening procedure:

Tom Hopkins

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The tenant management organisation has an existing service provider Pinnacle PSG. That 10-year contract terminates in March 2020.

Currently the housing management and maintenance service is predominantly delivered from a local building at 17 Hermit Road a converted shop.

The services currently delivered by Pinnacle PSG are outlined in a service agreement and include:

— housing management,

— maintenance,

— accounting.

It is anticipated that the new service provider(s) will provide these services to the tenant management organisation and these working arrangements will be reflected in a new service agreement.

Tenant priorities:

The TMO is seeking to appoint a housing management and maintenance service provider which:

— delivers a highly responsive sensitive and comprehensive service,

— has excellent verbal and written communication skills,

— has experience of delivering excellent customer services,

— recognises and adopts best practice,

— demonstrates innovation,

— recognises the autonomy and independence of the TMO,

— has a strong track record in delivery of housing management and maintenance services for registered providers and or housing co-operative sector,

— demonstrates value for money.

VI.4)Procedures for review
VI.4.1)Review body
Tom Hopkins Associates Ltd on behalf of C T R Triangle Ltd
1 Mabel Street, Lancashire
Wigan
WN5 9EJ
United Kingdom
Telephone: +44 7594072108
E-mail: hopkinstom05@aol.com
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: the TMO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages and/or shorten or order the contract ineffective.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/05/2019