Services - 226093-2019

16/05/2019    S94    Agencies - Services - Contract notice - Open procedure 

Germany-Cologne: Travel Agency and Related Services for the European Union Aviation Safety Agency (EASA) in Cologne

2019/S 094-226093

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Aviation Safety Agency
Konrad-Adenauer-Ufer 3
Cologne
50668
Germany
E-mail: tenders@easa.europa.eu
NUTS code: DEA23

Internet address(es):

Main address: http://www.easa.europa.eu/the-agency

Address of the buyer profile: https://www.easa.europa.eu/the-agency/procurement

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4855
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Aviation Safety, Environment

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Travel Agency and Related Services for the European Union Aviation Safety Agency (EASA) in Cologne

Reference number: EASA.2019.HVP.15
II.1.2)Main CPV code
63515000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Agency is seeking to contract a travel agency service provider for the following services:

(a) travel agency services to EASA staff (based in Cologne, with office in Brussels, and representations in Beijing, Montreal, Singapore and Washington D.C);

(c) related support services;

(d) optional related support services.

Detailed description of the services and delivery setup is described in the Procurement Documents (Part II — Tender Specifications).

II.1.5)Estimated total value
Value excluding VAT: 2 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
63515000
63516000
II.2.3)Place of performance
NUTS code: DEA2
Main site or place of performance:

EASA headquarters — Konrad-Adenauer-Ufer 3

D-50668 Cologne, GERMANY

II.2.4)Description of the procurement:

Open procedure for the provision of business travel and associated services.

Detailed description of services, selection and evaluation criteria and contractual conditions can be found in the published procurement documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Framework contract signed for 1 year and renewable up to 4 times, for a maximum possible duration of 5 years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

All relevant information is contained in the published procurement documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

In procurement documents, Part III: Draft Contract.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/06/2019
Local time: 10:00
Place:

EASA Headquarters, Cologne Germany.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
L-2925
Luxembourg
Telephone: +352 4303-1
E-mail: GeneralCourt.Registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/05/2019