Modification of a contract/concession during its term
Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority/entity
I.1)Name and addressesOfficial name: NWUPC Ltd
Postal address: Albert House, 17 Bloom Street
Town: Manchester
NUTS code:
UK United KingdomPostal code: M1 3HZ
Country: United Kingdom
Contact person: Todd Jefferies
E-mail:
sarah.dye@nwupc.ac.ukTelephone: +44 1612348000
Internet address(es): Main address:
www.nwupc.ac.ukAddress of the buyer profile:
www.nwupc.ac.uk Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Vehicle Hire, Car Club and Leasing
II.1.2)Main CPV code34100000 Motor vehicles
II.1.3)Type of contractSupplies
II.2)Description
II.2.3)Place of performanceNUTS code: UK United Kingdom
II.2.4)Description of the procurement at the time of conclusion of the contract:
The NWUPC established a framework agreement for the provision of vehicle hire, car club and vehicle leasing. NWUPC managed this procurement process in accordance with the Public Contracts Regulations 2015 (the ‘Regulations’) on behalf of members of NWUPC, NEUPC, APUC, HEPCW, SUPC, LUPC and CPC consortia.
Lot 1 Vehicle Hire includes, but is not limited to, the following scope:
• the hire of vehicles, participating consortia members will have a requirement primarily for cars (including 4 X 4 off road vehicles and MPV's) and vans within the UK;
• however there will also be a need for all types of hire vehicles including but not limited to self-drive mini buses, low emission vehicles, disability access vehicles and HGV and HCV in both manual and automatic drives inside and outside the UK. a consortia member may also use the framework agreement for associated services including but not limited to the scope detailed within the framework agreement.
II.2.7)Duration of the contract, framework agreement, dynamic purchasing system or concessionStart: 01/04/2017
End: 31/03/2021
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:
This project may be used for ERDF funded projects.
Section IV: Procedure
IV.2)Administrative information
IV.2.1)Contract award notice concerning this contract Section V: Award of contract/concession
V.2)Award of contract/concession
V.2.1)Date of conclusion of the contract/concession award decision:17/03/2017
V.2.2)Information about tendersThe contract/concession has been awarded to a group of economic operators: yes
V.2.3)Name and address of the contractor/concessionaireOfficial name: Arnold Clark Finance Ltd t/a Arnold Clark Car and Van Rental
Town: Stirling
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Europcar Group UK
Town: Leicester
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Scot Group Ltd t/a Thrifty Car and Van Rental
Town: Exeter
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Car Hire (Days of Swansea) Ltd t/a Days Rental
Town: Swansea
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: yes
V.2.3)Name and address of the contractor/concessionaireOfficial name: Enterprise Rent-A-Car UK Ltd
Town: Egham
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: Limesquare Vehicle Rental Ltd
Town: Bracknell
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: yes
V.2.3)Name and address of the contractor/concessionaireOfficial name: SHB Hire Ltd
Town: Romsey
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.3)Name and address of the contractor/concessionaireOfficial name: South Staffs Hire Ltd t/a SSH Selfdrive
Town: Telford
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: yes
V.2.3)Name and address of the contractor/concessionaireOfficial name: U-Drive Ltd
Town: Christchurch
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: yes
V.2.3)Name and address of the contractor/concessionaireOfficial name: Wessex Fleet Solutions Ltd
Town: Sailsbury
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: no
V.2.4)Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)Total value of the procurement: 21 000 000.00 GBP
Section VI: Complementary information
VI.3)Additional information:
VI.4)Procedures for review
VI.4.2)Body responsible for mediation procedures VI.4.4)Service from which information about the review procedure may be obtainedOfficial name: NWUPC Ltd
Postal address: Albert House, 17 Bloom Street
Town: NWUPC Ltd
Postal code: +44 1612348012
Country: United Kingdom
E-mail:
helen.doddwilliams@nwupc.ac.ukTelephone: +44 1612348013
Internet address:
www.nwupc.ac.uk VI.5)Date of dispatch of this notice:30/04/2021
Section VII: Modifications to the contract/concession
VII.1)Description of the procurement after the modifications
VII.1.1)Main CPV code34100000 Motor vehicles
VII.1.2)Additional CPV code(s)
VII.1.3)Place of performanceNUTS code: UK United Kingdom
VII.1.4)Description of the procurement:
The NWUPC established a Framework Agreement for the provision of Vehicle Hire, Car Club and Vehicle Leasing. NWUPC managed this procurement process in accordance with the Public Contracts Regulations 2015 (the ‘Regulations’) on behalf of members of NWUPC, NEUPC, APUC, HEPCW, SUPC, LUPC and CPC consortia.
Lot 1 Vehicle Hire includes, but is not limited to, the following scope:
• the hire of vehicles, participating Consortia Members will have a requirement primarily for cars (including 4 X 4 off road vehicles and MPV's) and vans within the UK;
• however there will also be a need for all types of hire vehicles including but not limited to self-drive mini buses, low emission vehicles, disability access vehicles and HGV and HCV in both manual and automatic drives inside and outside the UK. A Consortia Member may also use the framework agreement for associated services including but not limited to the scope detailed within the framework agreement.
VII.1.5)Duration of the contract, framework agreement, dynamic purchasing system or concessionStart: 01/04/2017
End: 31/03/2021
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The NWUPC framework agreement for Vehicle Hire commenced in April 2017 for an initial 2-year term with an option to extend for two, 12-month periods subject to satisfactory economic operator performance. Both of these 12-month extension periods were availed with a framework expiry date of 31 March 2020. Please see section VII.2.1) of this notice for details on the duration modification.
VII.1.6)Information on value of the contract/lot/concession (excluding VAT)Total value of the contract/lot/concession: 21 000 000.00 GBP
VII.1.7)Name and address of the contractor/concessionaireOfficial name: Arnold Clark Finance Ltd t/a Arnold Clark Car and Van Rental
Town: Stirling
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: no
VII.1.7)Name and address of the contractor/concessionaireOfficial name: South Staffs Hire Ltd t/a SSH Selfdrive
Town: Telford
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: yes
VII.1.7)Name and address of the contractor/concessionaireOfficial name: U-Drive Ltd
Town: Christchurch
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: yes
VII.1.7)Name and address of the contractor/concessionaireOfficial name: Wessex Fleet Solutions Ltd
Town: Sailsbury
NUTS code: UK United Kingdom
Country: United Kingdom
The contractor/concessionaire is an SME: no
VII.2)Information about modifications
VII.2.1)Description of the modificationsNature and extent of the modifications (with indication of possible earlier changes to the contract):
This framework agreement is being extended in accordance with Regulation 72(1)(c) of the Public Contracts Regulations 2015.
The framework agreement is being extended for a further period of 12 months beyond the previously end date to enable NWUPC Ltd to accommodate reductions in tendering capacity and issues within the supply market due to the Coronavirus. The agreement has been extended with the same scope and on the same terms and conditions.
The procurement process to replace this framework is underway and the extension is to accommodate this process.
There is no modification to the original contract value.
VII.2.2)Reasons for modificationNeed for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Due to the current ongoing situation with the Covid-19 pandemic we have called on Regulation 72 (1)(c) to extend this framework for a further 12-month period as per section VII.2.1) of this notice.
VII.2.3)Increase in priceUpdated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 21 000 000.00 GBP
Total contract value after the modifications
Value excluding VAT: 21 000 000.00 GBP