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Ukraine-Kryvyi Rih: Construction supervision services
This contract will be financed by the European Investment Bank (EIB) and is subject to the EIB's Guide to Procurement.
Section I: Contracting authority
Section II: Object
Ukraine Municipal Infrastructure Programme Supervision of District Heating Networks Rehabilitation, Boiler Houses Reconstruction and IHS Installation in Kryvyi Rih
Department of Capital Construction of the Executive Committee of Kryvyi Rih City Council on behalf of Kryviy Rih City Council intends to apply a part of financing allocated under the Ukraine Municipal Infrastructure Programme (UMIP) to eligible payments to a qualified engineering or consulting firm or a group (Consultant) for provision of construction supervision services.
The primary objective of the assignment is to provide professional construction management and supervision services under several contracts for modernisation of the municipal district heating system that will be signed in 2021-2022.
The consultant will also carry out such duties and responsibilities as are defined and required from the client’s engineer/project manager in accordance with the FIDIC design and build or other internationally recognised contract conditions (e.g. design, supply and installation of plant and equipment).
Kryvyi Rih municipality, UKRAINE.
Firms, including Joint Ventures, consortia or associations and their individual members, from all countries may offer consulting services under this selection.
The consultant shall be an engineering or consulting firm or a group with sufficient expertise, technical, financial and managerial capabilities, and qualified personnel to provide the services required. In the case of a JV, consortium or association, all the partners shall be jointly and severally liable for the entire contract, if selected. Association in the form of sub-contracting is permitted.
The consultant shall provide a team of key experts having sufficient qualifications and professional experience adequate for the assignment and a pool of competent non-key experts to support the key staff.
The consultant shall follow the environmental and social policies and comply with the environmental and social requirements of the European Investment Bank’s (available at https://www.eib.org/en/publications/environmental-and-social-principles-and-standards.htm) and ensure that the client’s contractors comply with the same.
The consultant will be selected based on a combination of quality and price factors (most economically advantageous tender) and in a Full Technical Proposal (FTP) format as described in the procurement document.
The procurement document (request for proposal) may be obtained free of charge upon submission of a written application to the client’s address for communications indicated above.
Extension of the contract duration and respective increase of the contract price to align with possible extension of related works contracts.
Section III: Legal, economic, financial and technical information
The following minimum requirements shall be applied to determine the consultant’s suitability on a fail/pass basis. Proposals of those consultants who fail any of the below requirements shall be disqualified and rejected for further evaluation of the full technical proposals.
— the consultant must be a registered firm or association/joint venture of firms (corporate services are required);
— at least 10 (ten) years of experience in engineering and consulting services (in case of JV, at least the Lead Partner must meet the requirement). As a proof of compliance, the consultant shall provide the following documents in the technical proposal (in case of JV must be provided for each partner):
• copy of valid business license from county of origin (if such activity is subject to licencing in the consultant’s country) or extract from the state/court registry issued not earlier than 3 months prior to the proposal submission deadline;
• verified copy of articles of incorporation or other document confirming legal status of the consultant acceptable to the client.
The following minimum requirements shall be applied to determine the consultant’s qualification on a fail/pass basis. Proposals of those consultants who fail any of the below requirements shall be disqualified and rejected for further evaluation of the full technical proposals:
Qualifications in the field of the assignment:
— at least 1 construction supervision assignment with a value EUR 700 000 or 2 constructions supervision assignments each with a value EUR 500 000 in District Heating sector successfully and substantially (at least 80 %) completed either alone or as a member of a JV with a minimum participation of 50 % during the last 10 years starting 1 January 2011. Summation of several small value contracts (less than the values specified under the requirement) to meet the overall requirement will not be accepted. In case of JV, all members collectively should meet this requirement.
Contracts completed by the consultant’s permanent or non-permanent staff individually (outside contracts signed by the consultant as a firm) will not be accepted as valid references;
— at least 2 completed projects in supervision of works in District Heating Sector financed by International Financial Institutions (World Bank, EIB, EBRD, ADB, NEFCO, SIDA, etc) successfully completed during the last 10 years (in case of JV, all members collectively should meet this requirement). Reference letters from the clients should be provided to confirm successful completion.
As a proof of compliance with the above requirements, the consultant shall provide a signed and stamped list of related contracts, incl. amounts, brief description of the assignment, contacts for reference check, pictures (photos with date and place), copy of the main contract pages and commissioning letter/letter of acceptance or reference letter from the client.
Experience in similar locations:
— at least 3 supervision assignments in District Heating sector successfully and substantially (at least 80 %) completed either alone or as a member of a JV in countries with physical and institutional conditions similar to those of Ukraine (Eastern Partnership or CIS) during the last 10 years (in case of JV, all members collectively should meet this requirement).
Section IV: Procedure
5th Floor, Room 521, Molodizhna sq., 1, Kryvyi Rih, UKRAINE.
Consultants’ authorised representatives will be allowed to observe transfer of the proposals from the place of submission to the place of opening. Tenders will be opened in their presence and anyone who chooses to attend.
Envelopes with financial proposals shall remain sealed and securely stored by the client until they are opened in accordance with provisions of RfP.
Section VI: Complementary information