United Kingdom-Glasgow: Electrical services
Section I: Contracting authority
Main address: www.calvay.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182
Section II: Object
Calvay HA Electrical Contract 2019
The work to be undertaken comprises the provision of a term maintenance contract for IEE electrical inspection services and detector installation/replacements internally in flats, PAT testing in the employer’s offices and planned/consequential electrical replacement works (including managing MI switch installations; consumer units; electrical accessories/fittings and rewiring; smoke/CO/Heat detectors, ventilation fans; common entry/rewiring and associated repairs) to the employer’s flats/houses (which quantity may vary from time to time) in Barlanark G33. Note that ordering electrical replacements is provisional/optional, at the Employer’s discretion.
Works anticipated as follows: 2019-2020 165 inspections and 350 detector installations/replacements.
Barlanark, Glasgow G33.
The tender evaluation will comprise the ESPD, your quality score for the TQQ; and the contract sum stated on the form of tender.
The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/ evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
— price (tender): deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting,
— quality: out of 100 for your TQQ submission, ranked in relation to the other candidates.
The candidates will be scored relative to each other (best answer scoring highest), based on the employer’s individual aspirations/requirements and the information provided by the candidate(s).
The contract period is to 31.3.2020, with options to extend the contract solely at the employer’s discretion on an annual basis thereafter to 31.3.2024.
Refer “Instructions to contractors and project criteria” in the specification of works.
Works anticipated as follows [which quantities and/ or programming may vary]:
— 2019-2020: 165 inspections and 350 detector installations/replacements,
— 2020-2021: 165 inspections and 350 detector installations/replacements,
— 2021-2022: 165 inspections,
— 2022-2023: 165 inspections,
— 2023-2024: 165 inspections.
Section III: Legal, economic, financial and technical information
The following selection criteria must be confirmed in the ESPD to achieve a pass:
— tendering contractors and their operatives delivering the services/works must be NICEIC and/or select qualified/registered,
— all operatives must be UKATA asbestos awareness trained,
— detector installers must be certified Aico “Expert Installer LD2 CPD trained”,
— UKAS accredited for compliance in accordance with BS OHSAS 18001 (or equivalent) or if you have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP) [or agree to do so],
— agreement to additional financial credit checks including an assessment of your annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn and Bradstreet],
— an annual turnover more than 360 000,00 GBP, and annual net profit greater than zero in each of the past 3 years,
— the minimum insurance requirements, relevant to this contract, which the candidate holds [and/or confirms will be placed prior to date of contract where applicable] are 5 000 000 GBP cover for Public liability; 10 000 000 GBP cover for employer’s liability; and 200 000,00 GBP for contract works or all risks cover,
— electrical testing or replacement works must not be subcontracted;
— contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar electrical term contracts as practicable in the past 5 years for [preferably] RSL’s. The threshold for experience is similar scope, quantity and value of works for a minimum of 2 completed term contracts for the provision of IEE inspections, PAT testing, managing MI switch ordering/ installations, detector installation/ replacements and planned/consequential electrical repairs/replacements which are a pre-requisite of this contract,
— the employer must be permitted to obtain references from any of the candidate’s clients, whether listed or not, to evidence the quality of service the Candidate states has been previously provided to the employer and/or others,
— operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/payment applications in an agreed format to facilitate component accounting; record photographs; reports on no-access, progress/completion; measurement/reporting of KPIs; and providing bespoke reports in .xlsx or.csv format as agreed with the employer.
Operation of a quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.
Select or NICEIC registered electrical contractors.
Refer “Instructions to Contractors and Project Criteria” in the specification of works.
Section IV: Procedure
Calvay HA, 16 Calvay Road, Glasgow G33 4RE.
Staff and committee in accordance with HA procedures.
Section VI: Complementary information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=583804
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.