Services - 227465-2019

16/05/2019    S94    - - Services - Contract notice - Open procedure 

United Kingdom-Glasgow: Electrical services

2019/S 094-227465

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Calvay Housing Association Ltd
16 Calvay Road
G33 4RE
United Kingdom
Telephone: +44 1417717722
NUTS code: UKM82

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Calvay HA Electrical Contract 2019

Reference number: 6274
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The work to be undertaken comprises the provision of a term maintenance contract for IEE electrical inspection services and detector installation/replacements internally in flats, PAT testing in the employer’s offices and planned/consequential electrical replacement works (including managing MI switch installations; consumer units; electrical accessories/fittings and rewiring; smoke/CO/Heat detectors, ventilation fans; common entry/rewiring and associated repairs) to the employer’s flats/houses (which quantity may vary from time to time) in Barlanark G33. Note that ordering electrical replacements is provisional/optional, at the Employer’s discretion.

Works anticipated as follows: 2019-2020 165 inspections and 350 detector installations/replacements.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Barlanark, Glasgow G33.

II.2.4)Description of the procurement:

The tender evaluation will comprise the ESPD, your quality score for the TQQ; and the contract sum stated on the form of tender.

The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/ evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

— price (tender): deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting,

— quality: out of 100 for your TQQ submission, ranked in relation to the other candidates.

The candidates will be scored relative to each other (best answer scoring highest), based on the employer’s individual aspirations/requirements and the information provided by the candidate(s).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: TQQ Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/07/2019
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The contract period is to 31.3.2020, with options to extend the contract solely at the employer’s discretion on an annual basis thereafter to 31.3.2024.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Refer “Instructions to contractors and project criteria” in the specification of works.

Works anticipated as follows [which quantities and/ or programming may vary]:

— 2019-2020: 165 inspections and 350 detector installations/replacements,

— 2020-2021: 165 inspections and 350 detector installations/replacements,

— 2021-2022: 165 inspections,

— 2022-2023: 165 inspections,

— 2023-2024: 165 inspections.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The following selection criteria must be confirmed in the ESPD to achieve a pass:

— tendering contractors and their operatives delivering the services/works must be NICEIC and/or select qualified/registered,

— all operatives must be UKATA asbestos awareness trained,

— detector installers must be certified Aico “Expert Installer LD2 CPD trained”,

— UKAS accredited for compliance in accordance with BS OHSAS 18001 (or equivalent) or if you have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP) [or agree to do so],

— agreement to additional financial credit checks including an assessment of your annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn and Bradstreet],

— an annual turnover more than 360 000,00 GBP, and annual net profit greater than zero in each of the past 3 years,

— the minimum insurance requirements, relevant to this contract, which the candidate holds [and/or confirms will be placed prior to date of contract where applicable] are 5 000 000 GBP cover for Public liability; 10 000 000 GBP cover for employer’s liability; and 200 000,00 GBP for contract works or all risks cover,

— electrical testing or replacement works must not be subcontracted;

— contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar electrical term contracts as practicable in the past 5 years for [preferably] RSL’s. The threshold for experience is similar scope, quantity and value of works for a minimum of 2 completed term contracts for the provision of IEE inspections, PAT testing, managing MI switch ordering/ installations, detector installation/ replacements and planned/consequential electrical repairs/replacements which are a pre-requisite of this contract,

— the employer must be permitted to obtain references from any of the candidate’s clients, whether listed or not, to evidence the quality of service the Candidate states has been previously provided to the employer and/or others,

— operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/payment applications in an agreed format to facilitate component accounting; record photographs; reports on no-access, progress/completion; measurement/reporting of KPIs; and providing bespoke reports in .xlsx or.csv format as agreed with the employer.

Operation of a quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Select or NICEIC registered electrical contractors.

III.2.2)Contract performance conditions:

Refer “Instructions to Contractors and Project Criteria” in the specification of works.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/06/2019
Local time: 12:30

Calvay HA, 16 Calvay Road, Glasgow G33 4RE.

Information about authorised persons and opening procedure:

Staff and committee in accordance with HA procedures.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Refer “Instructions to contractors and project criteria” in the specification of works.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:583804)

VI.4)Procedures for review
VI.4.1)Review body
Atkinson Partnerships
65 Fullarton Drive
KA10 6LF
United Kingdom
Telephone: +44 1413412044
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: