Services - 227472-2019

16/05/2019    S94    - - Services - Contract notice - Open procedure 

United Kingdom-Dumbarton: Repair and maintenance services of electrical and mechanical building installations

2019/S 094-227472

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Dunbartonshire Council
16 Church Street
Dumbarton
G82 1QL
United Kingdom
Telephone: +44 1389737000
E-mail: rebecca.hall@west-dunbarton.gov.uk
NUTS code: UKM81

Internet address(es):

Main address: http://www.west-dunbarton.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

MTC for Servicing and Maintenance of Mechanical Installations at WDC Non-Housing Properties

II.1.2)Main CPV code
50710000
II.1.3)Type of contract
Services
II.1.4)Short description:

West Dunbartonshire Council will is seeking to appoint a suitably qualified and experienced contractor to undertake servicing and maintenance of Mechanical Installations at West Dunbartonshire non-Housing Properties-Operational and Administrative Council Properties. Including the provision of associated reports, certification, etc.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50712000
44621200
45333000
45333100
50720000
50531100
II.2.3)Place of performance
NUTS code: UKM81
II.2.4)Description of the procurement:

The purpose of the tender is to appoint an experienced and qualified contractor to deliver a Measured Term Contract (MTC) for servicing and maintenance of mechanical installations at West Dunbartonshire non-Housing Properties -Operational and Administrative Council Properties.

The contract will consist of 24-hour 365 days emergency response service in accordance with the priority schedule detailed in the contract document to enable emergency work to be carried out in compliance with the contract conditions.

Contract duration shall be 36 months with a provision for a possible extension of 12 months and subject to the sole discretion of the Council.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Service delivery/methodology / Weighting: 12
Quality criterion - Name: Staffing project team structure / Weighting: 7.5
Quality criterion - Name: Business continuity, phase out and exit strategy / Weighting: 6
Quality criterion - Name: Social issues / Weighting: 2.4
Quality criterion - Name: Sustainability / Weighting: 0.9
Quality criterion - Name: e-Procurement / Weighting: 0.9
Quality criterion - Name: Fair work practices / Weighting: 0.3
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Duration includes up to 1 x 12 month extension at discretion of Council.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

For the purposes of this contract, the contractor and/or sub-contractor (including operatives)will be required to be a gas safe approved contractor (with appropriate registration for working) and have competent technicians working on oil appliances evidence of which will be requested during the tender period.

Section 4A.2, 4A.2.1 4A.2.2 and 4A.2.3 of the ESPD.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015 or Regulations 8&9 of the Procurement (Scotland) Regulations 2016.

Minimum level(s) of standards possibly required:

With reference to ESPD questions:

4B.1 and 4B.2 Turnover — tenderers should complete Section 4B1.1 and 4B2.1 detailing the last 3 years turnover of greater than 2 times the annual value of contract on offer est.187 000 GBP, therefore a turnover of 374 000 GBP is required.

4B.4 Ratios — a pass in any 2 of the 3 ratios as an overall pass for economic and financial standing.

— (Ratio 1) Acid Test — (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.

— (Ratio 2) Return on Capital Employed % — Profit/capital employed. To pass this question the Council require the bidder to score a positive figure/percentage.

— (Ratio 3) Current Ratio — Current assets/liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.

WDC will use template WD09 — WDC Financial Vetting Questionnaire v2, it is recommended that bidders review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their tender submission is supported by a Parent Company Guarantee WD04 — Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.

Insurance:

It is a requirement of this contract that tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

4B.5.1 — Employers liability insurance: 10 000 000 GBP required;

4B5.2 — Public liability insurance: 10 000 000 GBP each required.

All Risk Insurance in line with Clause 6.9 and 6.11 of the contract documents.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

ESPD questions:

4C.1.2 and 4C.10.

4D.1.

These question will be scored in line with “Evaluation Methodology” as detailed in WD01 however a minimum “pass” threshold of 2 acceptable(50 %) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to Stage 2 “award criteria (technical and commercial envelopes).

Minimum level(s) of standards possibly required:

— 4C.1.2 Bidders are required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in Part II.2.4 of this Contract Notice or the relevant section of the Site Notice.

The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.

— Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control,

— 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract.

If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD (Scotland) Response for all Parts of the ESPD (Scotland) Qualification Envelope, except Part 4.

Q4D.1 Mandatory Pass/Fail Question — Quality Management Procedures:

1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS ENISO 9001 (or equivalent); or

2) The bidder can demonstrate an equivalent.

Q4D.1 Mandatory Pass/Fail Question — Health and Safety:

1) The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum; or

2) The bidder can demonstrate an equivalent (passing the Contracting Authorities health and safety assessment questionnaire would demonstrate an equivalent ref WD06).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

A set of Key Performance Indicators (KPI's) will be used to manage the contracts and monitor performance. These are detailed below as a minimum. Additional KPI's may be agreed at pre-contract start meeting or at any time during the contract period:

— invoice/claim accuracy,

— complaints,

— management information,

— completion of works,

— timescales,

— innovation/improvement,

— safety compliance,

— social benefits/community benefits.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/06/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3-4 years depending if the optional extension is used.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

TUPE — we have been advised by the current supplier that TUPE may apply but this position is not warranted by the Council and therefore it is for any Tenderer to satisfy themselves.

The document entitled “Supplier Certificates and additional Selection Criteria” are all found in the general attachments area of PCS-T and should be completed and presented at the “Request for Documentation” stage on PCS-T.

1) WD04 parent company guarantee (only if required);

2) WD05 non collusion certificate;

3) WD06 health and safety questionnaire reform (only if required);

4) WD07 certificate of non-canvassing;

5) WD08 FOI declaration;

6) WD09 WDC financial vetting questionnaire;

7) WD15 Police Scotland checks.

The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.

With reference to information sharing with Police Scotland tenderers are will be required to confirm acceptance to sharing company director’s details at preferred bidder’s status.

Minimum requirements to pass the qualification envelope, exclusion and selection criteria.

Discretionary Scored Questions — Shortlisting Qualification Envelope Questions:

These questions will be scored in line with the “Evaluation Methodology” detailed in WD01.

Q4D.1 Mandatory Pass/Fail Question — Health and Safety:

1) The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum; or

2) The bidder can demonstrate an equivalent (Passing WDC's Health and Safety assessment questionnaire would demonstrate an equivalent Ref WD06).

Technical envelope:

The technical envelope contains several elements that will be required to be completed by tenderers in order to be scored. The associated weighting for this overall section is 30 %.

Tenderers will also be asked to complete some questions with regards to work force matters, please note that these questions will not form part of the award criteria.

The Council reserves the right to contact any or all of the companies provided in previous works/services examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.

Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Social benefits (community benefits) commitments will form part of the award criteria. Social benefits commitments must be delivered or initiated within 12 months of contract award and will be monitored throughout the lifetime of the contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Council aims to maximise the social, environmental and economic benefits through effective and efficient procurement activity. Social benefits (Community benefits) are included in this requirement. Social benefits commitments must be delivered or initiated within 12 months of contract award and will be monitored throughout the lifetime of the contract. Based on the value and term of contract being offered the Council expects you to meet a (minimum) of 50 Social Benefits in Procurement points. If you are successful in the award of this contract you will be required to communicate/meet with the Council to finalise the benefits that you are committing to under this contract and agree on a method statement and monitoring arrangements.

(SC Ref:563301)

VI.4)Procedures for review
VI.4.1)Review body
West Dunbartonshire Council
16 Church Street
Dumbarton
G82 1QL
United Kingdom
Telephone: +44 1389737000

Internet address: http://www.west-dunbarton.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
14/05/2019