Services - 228423-2020

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15/05/2020    S95    Services - Contract notice - Negotiated procedure 

United Kingdom-Bristol: Environmental monitoring other than for construction

2020/S 095-228423

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Submarines, Other
Postal address: MOD Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
E-mail: annabel.llewellyn110@mod.gov.uk
Telephone: +44 3067980567

Internet address(es):

General address of the contracting authority/entity: www.contracts.mod.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Portable Atmosphere Monitoring Systems (PAMS)
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance: UNITED KINGDOM.

NUTS code UK UNITED KINGDOM

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Environmental monitoring other than for construction. Pollution tracking and monitoring and rehabilitation. In Sept 2021 the current support contract for the portable atmosphere monitoring abilities to the UK Armed forces will end, leading to an impact in capability. The aim of the PAMS contract is to maintain specific portable monitoring capabilities post 2021 and set the conditions for a new support contract which will provide spares, maintenance, repairs and obsolescence identification.
The potential provider will be able to contract directly with SDA PEDT SMS to deliver this enduring capability to the UK Armed Forces
atmosphere monitoring equipment is used across a broad range of platforms; their function is critical in maintaining a safe operating environment for personnel. Predominantly the monitors under this contract are portable pieces of equipment either carried or attached to personnel clothing. However, there are also two fixed monitors that form part of the requirement within this contract
monitors supported and any spares procured through the contract must comply with the submarine materials toxicity database. ensuring that all materials used are compliant with the relevant legislation.
As PAMS are used across different platform types, where equipment is dual purpose the equipment must have the ability to provide the most accurate level of detection as specified within the user requirements document.
Tenderers will be required to maintain spares availability for specified monitors to meet platform demands.
Tenderers must be able to provide a service and maintenance capability for all specified monitors within the user requirement document (URD).
Tenderers shall be responsible for obsolescence identification and be able to recommend appropriate fit, form and function replacement equipment, in conjunction with subject matter experts from within the authority. This replacement equipment will be required to be tested and accredited for use by the MoD through the applicable route as defined by the authority at that time.
Tenderers will be responsible to ensure that they are satisfied with the defined specification and scope of work required. Subsequent claims for additional cost or requests for extensions of time, which can be attributed to a lack of understanding by the supplier will not be considered.
Due to the nature of this equipment and its life safety status. Tenderers should make themselves aware of all relevant legislation and ensure that they are able to meet all of the legal requirements regarding this equipment and its support and maintenance.
II.1.6)Common procurement vocabulary (CPV)

90711500 Environmental monitoring other than for construction, 90730000 Pollution tracking and monitoring and rehabilitation

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Portable atmosphere monitoring systems (PAMS).
Estimated value excluding VAT:
Range: between 15 000 000 and 17 300 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option for the authority to extend contract.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates:
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PEDT/008
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.6.2020 - 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

As stated below, to respond to this opportunity you must register via the DCO website: http://www.contracts.mod.uk and use access code: A4JQG933PE to access the DPQQ and supporting documents.

Please read the documents contained within the supporting documents section before completing the DPQQ:
— PAMS DPQQ Instructions,
— Annex B to PAMS DPQQ,
— PAMS User Requirement Document (URD).
Clarification questions will be anonymised and answers will be uploaded as a supporting document to the DPQQ. If multiple potential providers ask similar questions these will be amalgamated into one question.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following access code: A4JQG933PE
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ's) or the user guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

Go reference: GO-2020513-DCB-16547567
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, Submarines, Other
Town: Bristol
Country: United Kingdom
E-mail: annabel.llewellyn110@mod.gov.uk
Telephone: +44 3067980567

Body responsible for mediation procedures

Official name: Ministry of Defence, Submarines, Other
Town: Bristol
Country: United Kingdom
E-mail: annabel.llewellyn110@mod.gov.uk
Telephone: +44 3067980567

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Ministry of Defence, Submarines, Other
Town: Bristol
Country: United Kingdom
E-mail: annabel.llewellyn110@mod.gov.uk
Telephone: +44 3067980567

VI.5)Date of dispatch of this notice:
13.5.2020