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Luxembourg-Luxembourg: Maintenance and Development of MS Project Server-Based Information Systems
Section I: Contracting authority
Section II: Object
Maintenance and Development of MS Project Server-Based Information Systems
This call for tenders is aiming to award a service contract (hereafter referred to as ‘Contract’) related to maintenance and development of MS Project Server-based Information Systems.
The services covered by this Contract are divided into direct and additional tasks:
A) Direct tasks are the following:
Maintenance and support to MS Project Server-based Information Systems remunerated on the basis of ‘Annual fixed-price’;
B) Additional tasks are the following:
Development of MS Project Server-based Information Systems remunerated on the ‘Fixed-price’ basis.
The Court will order additional tasks only if a need arises, by issuing a specific contract (no obligation on the part of the Court as regards the purchase of the tasks). Only once a specific contract is concluded its implementation is binding for the Court.
At the Court premises (12, Rue A. de Gasperi, L-1615 LUXEMBOURG) or remotely.
The present Contract concerns the following Fixed-price services:
(a) S1: maintenance (including corrective, evolutive and/or adaptive maintenance) and support of MS Project Server-based applications or information systems (IS) of the Court mentioned in section B.2 of tender specifications — referred to as ‘Direct tasks’;
(b) S2: development of new services and applications and the integration of these applications with other IS of the Court, referred to as ‘Additional tasks’.
The share of activities will be 2/3 for maintenance (S1) and 1/3 for progressive development (S2).
Execution of direct tasks shall start on either date:
— if the take-over of activities is applicable, the execution of the direct tasks shall start immediately after the end of take-over,
— if take-over is not applicable, the execution of direct tasks shall start on 1st day of the month following the signature of the Contract by the last contracting party.
The Court will order the additional tasks only if a need arises by issuing a specific contract (no obligation on the part of the Court as regards the purchase of the tasks). Execution of the additional tasks shall start from the date indicated on the related specific contract.
General budget of the European Union
Section III: Legal, economic, financial and technical information
Tenderers that are in one of the situations described in Articles 136 and 141 of the Financial Regulation shall be excluded from participation in this open call for tenders and not be awarded the contract.
Tenderers must be legally capable of performing the service contract they apply for. A declaration on honour on the exclusion and selection criteria (Annex 3 of the invitation to tender – Form 5), dated and duly signed by an authorised representative of the tenderer, shall be provided with the tender. The following documents as regards the legal capacity shall be requested from the tenderers to whom the award of the contract might be proposed:
(a) proof of entry on the professional or trade register under the conditions laid down by legislation in the country in which the tenderers reside;
(b) a legible copy of the notice of appointment of the person(s) authorised to represent the tenderer in concluding contracts, if it is not included in the above mentioned document.
Tenderers must have the necessary economic and financial capacity to perform the Contract in compliance with the contractual provisions, taking into account its value and scale. If, in the light of the information supplied by the tenderer, the Court has doubts about tenderer's economic and financial capacity, or if it is clearly insufficient for performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation. A declaration on honour on the exclusion and selection criteria (Annex 3 of the invitationto tender – Form 5), dated and duly signed by an authorised representative of the tenderer, shall be provided with the tender. The following documents as regards the economic and financial capacity shall be requested from the tenderers to whom the award of the contract might be proposed:
— statement of the economic operator’s overall turnover and turnover in the area covered by the Contract (turnover relating to the services covered by this call for tenders – maintenance/support and development of Microsoft Project Server based applications) for a maximum of the last 3 financial years available,
— financial statements or their extracts for a period equal to or less than the last 3 years for which accounts have been closed,
— proof of relevant professional risk indemnity insurance.
In respect of the Contract which is the subject of this invitation to tender, the Court requires tenderers to have the following minimum levels of economic and financial capacity:
(a) economic operators shall have the average specific annual turnover relating to the services covered by this call for tenders (maintenance/support and development of Microsoft Project Server based applications) of at least 300 000 EUR in the last 3 financial years.
Tenderers must have the necessary technical and professional capacity to enable them to execute the Contract in compliance with the contractual provisions, taking into account its value and scale. A declaration on honour on the exclusion and selection criteria (Annex 3 of the Invitation to tender – Form 5), dated and duly signed by an authorised representative of the tenderer, shall be provided with the tender. The following documents as regards the technical and professional capacity shall be provided with the tender:
— description and evidence of at least 3 and maximum 5 contracts or completed projects performed in the last 3 years (i.e. from January 2017) for at least 3 different clients, complying with requirements stated in Section A.8.3.
In respect of the Contract, which is the subject of this invitation to tender, the Court requires tenderers to have the following minimum levels of technical and professional capacity:
Experience — evidence of max. 5 and min. 3 contracts or completed projects
— the tenderer must prove that he has performed at least 3 projects/contracts in the last 3 years for at least 3 different clients. The submitted projects/contracts must be relevant in terms of subject of this call for tenders (services/technologies/methodologies/tools).
Requirements concerning each submitted project/contract:
— each submitted project/contract, in order to be accepted, shall include at least 1 of the services S1 and S2 (see point B.3).
Requirements concerning all submitted projects/contracts:
— the total duration shall be at least of 10 man-months in the last 3 years (starting from January 2017 until February 2020 — deadline for the submission of tender),
— they shall altogether cover at least the following services:
S1: Maintenance (including corrective, evolutive and/or adaptive maintenance) and support of MS Project Server- based applications or information systems;
S2: Development of information systems or applications based on MS Project Server technology, in areas such as planning and/or project management and/or resource allocation and/or decision-making and/or reporting or Business Intelligence, etc.
Section IV: Procedure
European Court of Auditors, 12, rue Alcide de Gasperi, L-1615 LUXEMBOURG — Kirchberg.
Tenderers or their representative who wish to be present at the opening of the bids must inform the European Court of Auditors in writing (fax (+352) 4398-46667, email: ECAfirstname.lastname@example.org) by 26.2.2020 at 12 a.m. at the latest and must produce their authorisation from the tendering company. Only 1 representative per tenderer will be admitted.
Section VI: Complementary information
Appeal to the General Court of the European Union within 2 months of the plaintiff being notified on the success or not of its tender or, failing this, of the day on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.