Υπηρεσίες - 23-2019

02/01/2019    S1

Poland-Warsaw: Security Guard and Reception/Switchboard services for the premises of the EU-House in Poland

2019/S 001-000023

Contract award notice

Results of the procurement procedure

Services

Legal Basis:
Regulation (EU, Euratom) No 966/2012

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission Representation in Poland
Postal address: ul. Jasna 14/16a
Town: Warsaw
NUTS code: PL911 Miasto Warszawa
Postal code: 00-041
Country: Poland
Contact person: Head of Administration
E-mail: COMM-REP-WAW-PROCUREMENT@ec.europa.eu
Telephone: +39 06699991
Fax: +39 066791658
Internet address(es):
Main address: http://ec.europa.eu/poland/home_pl
Address of the buyer profile: http://ec.europa.eu/dgs/communication/contracts-and-grants/contracts/representations/index_en.htm
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Security Guard and Reception/Switchboard services for the premises of the EU-House in Poland

Reference number: PR/2018-06 SEC/WAR
II.1.2)Main CPV code
79710000 Security services
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Commission Representation in Poland, acting also on behalf of the European Parliament Information Office, is looking for Security Guard and Reception/Switchboard services for the EU-House premises in Warsaw and Wroclaw. The objective is the provision of a uniformed and trained, unarmed, security guard service to perform routine protective and access control duties and reception/switchboard services.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 295 776.00 EUR
II.2)Description
II.2.1)Title:

Lot 1: Security Guard and Reception/Switchboard services for the premises of the EU-House in Poland – Warszawa, ul. Jasna 14/16a

Lot No: 1
II.2.2)Additional CPV code(s)
79992000 Reception services
79710000 Security services
II.2.3)Place of performance
NUTS code: PL911 Miasto Warszawa
Main site or place of performance:

European Commission

Directorate General Communication

Representation in Poland

ul. Jasna 14/16a

00-041 Warsaw, Poland

II.2.4)Description of the procurement:

Security guard and reception services for the premises of the EU-House in Poland – Warszawa, ul. Jasna 14/16a

II.2.5)Award criteria
Quality criterion - Name: Level of efficiency of the internal organisation and method adopted in order to ensure full coverage of the required tasks. / Weighting: 20
Quality criterion - Name: Proposed maximum time in minutes required to reach the EU House site in the event of an alarm or an emergency. Quality of the proposed action plan supporting the alternative timing proposed. / Weighting: 20
Quality criterion - Name: Effectiveness of the approach to fulfil all additional services and the proposed methodology to ensure availability of staff. / Weighting: 15
Quality criterion - Name: Quality and consistency of the proposed quality control measures for continuous high performance and ability to develop / Weighting: 15
Quality criterion - Name: Effectiveness of the proposed procedures for internal communication channels for the collection of information linked to the day-to-day operation, and mechanism to highlight problems encountered. / Weighting: 10
Quality criterion - Name: Effectiveness of the proposed staff replacement policy. / Weighting: 20
Price - Weighting: 50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Security Guard and Reception/Switchboard services for the premises of the EU-House in Poland – Wrocław, ul. Widok 10

Lot No: 2
II.2.2)Additional CPV code(s)
79992000 Reception services
79710000 Security services
II.2.3)Place of performance
NUTS code: PL514 Miasto Wrocław
Main site or place of performance:

European Commission

Directorate General Communication

Regional Representation office in Wroclaw

ul. Widok 10

Poland

II.2.4)Description of the procurement:

Security guard and reception services in the Regional Representation office in Wroclaw

II.2.5)Award criteria
Quality criterion - Name: Level of efficiency of the internal organisation and method adopted in order to ensure full coverage of the required tasks. / Weighting: 20
Quality criterion - Name: Proposed maximum time in minutes required to reach the EU House site in the event of an alarm or an emergency. Quality of the proposed action plan supporting the alternative timing proposed. / Weighting: 20
Quality criterion - Name: Effectiveness of the approach to fulfil all additional services and the proposed methodology to ensure availability of staff. / Weighting: 15
Quality criterion - Name: Quality and consistency of the proposed quality control measures for continuous high performance and ability to develop. / Weighting: 15
Quality criterion - Name: Effectiveness of the proposed procedures for internal communication channels for the collection of information linked to the day-to-day operation, and mechanism to highlight problems encountered. / Weighting: 10
Quality criterion - Name: Effectiveness of the proposed staff replacement policy. / Weighting: 20
Price - Weighting: 50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 075-166095
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: PR/2018-06-SEC/WAR
Lot No: 1
Title:

Lot 1: Security Guard and Reception/Switchboard services for the premises of the EU-House in Poland – Warszawa, ul. Jasna 14/16a

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
26/11/2018
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Agencja Ochrony JUWENTUS Sp. z o.o. Sp.k.
National registration number: KRS: 0000445763 VAT: 526015
Postal address: ul. Poloneza 91
Town: Warszawa
NUTS code: PL POLSKA
Postal code: 02-826
Country: Poland
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 57 500.00 EUR
Total value of the contract/lot: 43 704.00 EUR
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: PR/2018-06-SEC/WAR
Lot No: 2
Title:

Security Guard and Reception/Switchboard services for the premises of the EU-House in Poland – Wrocław, ul. Widok 10

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
26/11/2018
V.2.2)Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Agencja Ochrony JUWENTUS Sp. z o.o. Sp.k.
National registration number: KRS: 0000445763 VAT: 526015
Postal address: ul. Poloneza 91
Town: Warszawa
NUTS code: PL POLSKA
Postal code: 02-826
Country: Poland
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 38 750.00 EUR
Total value of the contract/lot: 29 144.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See Internet address provided in Section I.3.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: General Court of the Court of Justice of the European Union
Postal address: boulevard Konrad Adenauer
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: cfi.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
21/12/2018