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Services - 230005-2018

30/05/2018    S101

Ireland-Dunsany: Provision of cleaning services to the European Commission at Grange, Dunsany, Co Meath, Ireland

2018/S 101-230005

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission — DG Sante
Postal address: Co Meath
Town: Dunsany
NUTS code: IE062 Not specified
Postal code: Grange
Country: Ireland
Contact person: Laura Cahill
E-mail: SANTE-IRL-CFT@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu/dgs/health_food-safety/
Access to the procurement documents is restricted. Further information can be obtained at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3402
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Provision of cleaning services to the European Commission at Grange, Dunsany, Co Meath, Ireland

Reference number: SANTE/2018/F6/009
II.1.2)Main CPV code
90919000 Office, school and office equipment cleaning services
II.1.3)Type of contract
II.1.4)Short description:

The European Commission intends to conclude a contract relating to the cleaning services required for an office facility located at Grange, Dunsany, County Meath, Ireland.

II.1.5)Estimated total value
Value excluding VAT: 800 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: IE062 Not specified
Main site or place of performance:

The location is approximately 45 km to the north-west of Dublin City, on a site on the main road from the town of Trim (R 154).

II.2.4)Description of the procurement:

The facility accommodates the European Commission's Directorate-General for Health and Food Safety. The campus features:

— a large conference facility with interpretation and back-up facilities,

— cellular office accommodation for up to 250 staff,

— 3 communication (comms) rooms,

— kitchen and dining facilities,

— archive storage,

— crèche / childcare buildings and a service compound are adjacent to, but separate from, the main complex.

The numbers on site are made up of European Commission staff and various service providers (e.g.: facilities management operational personnel, security, crèche service providers and catering staff) could total approximately 190. However, the nature of the work carried out requires staff to work away from the office for periods. As a result of this pattern, during working weeks and around holiday periods, the population on site can vary. It is rare that the site population on any occasion would exceed 140 people.

The contract is to provide cleaning services for the Grange site.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One renewal of 12 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Any questions may only be submitted to: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3402

Applications must be submitted electronically to SANTE-IRL-CFT@ec.europa.eu

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 01/04/2019

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:


VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

1) The attention of interested parties is drawn to the aim of this notice, i.e. to select candidates who will receive the specifications and be invited to tender. The procedure consists of 2 distinct phases. In the first phase, requests to participate sent in response to this Notice will be appraised by a selection committee on the basis of the criteria indicated in the procurement documents. All applicants who meet the standards indicated will be short-listed and subsequently invited to submit a tender. Applicants who are not short-listed after Phase 1 will be informed of the reasons for their elimination from the procedure.

2) NB: interested parties are requested to strictly observe the conditions stated in the procurement documents when submitting their request to participate. In addition, interested parties must:

— send their application before the deadline in Point IV.2.2. Applications sent after the deadline in Point IV.2.2 will be automatically rejected,

— enclose all the documents and information requested in the procurement documents.

Candidates must send their requests to participate to: SANTE-IRL-CFT@ec.europa.eu as stated in Point I.1.

3) Interested parties are requested to refrain from seeking further information at this stage. The website will be updated regularly and it is therefore the tenderer's responsibility to check for updates and modifications during the tendering period.

4) A visit to the Grange site will be arranged in order for short listed candidates to view the premises. However, no costs incurred by candidates in this regard can be reimbursed by the European Commission. A maximum of 3 representatives from any tenderer may participate in the site visit. Participation in a site visit is not obligatory.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.4)Service from which information about the review procedure may be obtained
Official name: As in VI.4.1
Town: Luxembourg
Country: Luxembourg
VI.5)Date of dispatch of this notice: