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Works - 230106-2018

30/05/2018    S101    - - Works - Contract notice - Restricted procedure 

United Kingdom-Glasgow: Engineering works and construction works

2018/S 101-230106

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Contact person: Maureen Buchanan
Telephone: +44 1412878322
E-mail: maureen.buchanan@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM82

Internet address(es):

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

City Deal Public Realm Framework

Reference number: GCC004539CPU
II.1.2)Main CPV code
45220000
II.1.3)Type of contract
Works
II.1.4)Short description:

The council is seeking to create a framework of main contractors for the delivery of all elements required for the construction, repair and maintenance of public realm schemes for Glasgow City Deal, including:

— supply, construction, repair and maintenance of high-quality natural stone surfaces, street furniture and decorative items,

— carriageway and footway construction, reconstruction and resurfacing,

— water-sensitive urban design, including rain gardens and planting beds as part of water surface drainage schemes, as well as drainage and associated work,

— street lighting,

— in-situ recycling,

— earthworks and remediation,

— green infrastructure.

II.1.5)Estimated total value
Value excluding VAT: 150 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Value Band - Up to 5 999 999 GBP for the delivery of all elements required for the Construction, Repair and Maintenance of Public Realm Schemes for Glasgow City Deal

Lot No: 1
II.2.2)Additional CPV code(s)
45000000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow City

II.2.4)Description of the procurement:

Glasgow City Council City Deal will be seeking main contractors to establish a framework for the delivery of all elements required for the construction, repair and maintenance of public realm schemes. This lot is for projects of up to 5 999 999 GBP and may include:

— construction, repair and maintenance of high-quality natural stone surfaces, street furniture and decorative items,

— carriageway and footway construction, reconstruction and resurfacing,

— water-sensitive urban design, including rain gardens and planting beds as part of water surface drainage schemes, as well as drainage and associated work,

— street lighting,

— in-situ recycling,

— earthworks and remediation,

— green infrastructure.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Community benefit / Weighting: 10
Quality criterion - Name: Project and service delivery / Weighting: 50
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 8
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Please note that there may be a further call off contract from East Renfrewshire City Deal through a mini competition via this framework, high level details below:

— estimate project value to be around 1 500 000 GBP.

— estimated timescales for the project are currently estimated at 2019 /2020.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the public contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Value Band - 6 000 000 GBP to 11 999 999 GBP for the delivery of all elements required for the Construction, Repair and Maintenance of Public Realm Schemes for Glasgow City Deal

Lot No: 2
II.2.2)Additional CPV code(s)
45000000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow City

II.2.4)Description of the procurement:

Glasgow City Council City Deal will be seeking main contractors to establish a framework for the delivery of all elements required for the construction, repair and maintenance of public realm schemes. This lot is for projects of up between 6 000 000 GBP to 11 999 999 GBP:

— construction, repair and maintenance of high-quality natural stone surfaces, street furniture and decorative items,

— carriageway and footway construction, reconstruction and resurfacing,

— water-sensitive urban design, including rain gardens and planting beds as part of water surface drainage schemes, as well as drainage and associated work,

— street lighting,

— in-situ recycling,

— earthworks and remediation,

— green infrastructure.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project and service delivery / Weighting: 50
Quality criterion - Name: Community benefits / Weighting: 10
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 8
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the public contracts (Scotland).

II.2)Description
II.2.1)Title:

Value Band - 12 000 000 GBP to 20 000 000 GBP for the delivery of all elements required for the Construction, Repair and Maintenance of Public Realm Schemes for Glasgow City Deal

Lot No: 3
II.2.2)Additional CPV code(s)
45000000
II.2.3)Place of performance
NUTS code: UKM82
Main site or place of performance:

Glasgow City

II.2.4)Description of the procurement:

Glasgow City Council City Deal will be seeking main contractors to establish a framework for the delivery of all elements required for the construction, repair and maintenance of public realm schemes. This lot is for projects of between 12 000 000 GBP to 20 000 000 GBP:

— construction, repair and maintenance of high-quality natural stone surfaces, street furniture and decorative items,

— carriageway and footway construction, reconstruction and resurfacing,

— water-sensitive urban design, including rain gardens and planting beds as part of water surface drainage schemes, as well as drainage and associated work,

— street lighting,

— in-situ recycling,

— earthworks and remediation,

— green infrastructure.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Project and service delivery / Weighting: 50
Quality criterion - Name: Community benefit / Weighting: 10
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Up to 12 months.

II.2.9)Information about the limits on the number of candidates to be invited
Maximum number: 8
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are in any of the situations referred to in regulation 58 of the public contracts (Scotland).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

N/A

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in relation to minimum turnover, trading performance and liquidity in order to participate in the tendering process.

Minimum Turnover.

Minimum turnover to be set at the under-noted levels:

— Lot 1: 7 500 000 GBP,

— Lot 2: 20 000 000 GBP,

— Lot 3: 30 000 000 GBP.

Trading performance ratio.

An overall positive outcome on gross profit over a 3 years period. Exceptional items occurring in the normal course of business or non-recurring items can be excluded from calculation.

Liquidity Ratios.

Current ratio - current assets /current liabilities.

Leverage ratio - long-term bank debt /net worth.

Applicants must achieve a score of 5 and above from a combination of above 2 liquidity ratios.

Scoring method.

Current ratio.

Range score.

0.00 to 0.80 0

0.81 to 0.90 1

0.91 to 1.00 2

1.01 to 1.10 3

1.11 to 1.20 4

1.21 and above 5

Leverage ratio.

0.01 to 19.99 5

20.00 to 39.99 4

40.00 to 59.99 3

60.00 to 79.99 2

80.00 to 100.00 1

Intangibles can be included for purposes of the net worth figure.

The above ratios and minimum turnover requirements should be calculated on last set of accounts filed at companies house.

For non-UK companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts.

Applicants who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period in during which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.

Where the applicant is a group of economic operators (such as a consortium), the lead party of that group must comply with minimum financial requirements.

The council reserves the right at its own discretion to seek such other information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the applicant’s economic and financial standing.

Applicants who are subsequently appointed to the framework shall, during the lifetime of the framework agreement, inform the council immediately of any material changes to the information provided in their submission in relation to economic and financial standing. The council notes Regulation 60(9) and 60(11) of the public contracts (Scotland) Regulations 2015 and reserves the right to refuse to award a contract following a mini-competition should the applicant no longer meet the requirements set out in this ESPD.

Minimum level(s) of standards possibly required:

Minimum insurance requirements – Bidders are required to hold the below level of insurance.

The contractor shall take out and maintain throughout the period of their services employer’s liability insurance to the value of at least 10 000 000 GBP in respect of any one claim and unlimited in the period.

The organisation /consultant shall take out and maintain throughout the period of their services and for a further 12 years on completion of their service, professional indemnity insurance to the value of a minimum 2 000 000 GBP in respect of any one claim and in the aggregate.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states by the council and the bidder shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the bidder to ensure this is the case.

Should the bidder not have the specified insurances at the time of tendering then, the bidder must certify in their ESPD(S) Response that the specified insurance will be obtained.

Your attention is drawn to the fact that insurance may be provided by the employer on the basis set out within the attached synopsis(ses) of cover. Should the employer decide to arrange insurance on this basis, contractors shall not procure or cause to be procured any insurance cover in respect of the risks covered by such insurances, unless specifically instructed in writing by the employer to do so and such risks shall be excluded from any insurance provided, or held, by the contractors in relation to the works.

Further information can be found within the attachment area within PCS-t, any changes to this will be instructed by the council during this tender process.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

List of brief description and selection criteria.

Selection criteria – technical & professional as per below:

Bidders are required to provide information in response to question 4C1 which is reflective of the scope of requirements based on the size and value of the potential work packages detailed within section 3 for example lot 1 packages range between 2 700 000 GBP and 5 100 000 GBP.

Examples should include but not be limited to, name of project with brief description and duration, including start and end dates (month /year) it was carried out, name of client, name of contact within the client’s organisation and their contact details, who may be contacted for further information, and brief description of whether, or not, the project was completed on time and within budget.

Evaluation.

Pass /fail – Provide 3 examples which reflect the scope of work for each lot and 2 of the examples must be from the public sector.

Project delivery - 60 %.

Stakeholder liaison - 20 %.

Supply chain – 20 %.

For information only (this question will not be scored).

Project delivery - 60 %.

Bidders are required to provide a submission which demonstrates their professional ability and their role in relation to:

— construction projects, with the emphasis on public realm schemes incorporating green and blue infrastructure,

— cost control, change and risk management, performance against programme,

— management of utility diversions,

— environmental management & sustainability,

— the submission should be supported by evidence from a maximum of 2 case studies listed in the Bidders response to Question 4C.1.

4C.1B Stakeholder liaison - 20 %

Bidders are required to provide a submission which describes their technical and professional ability and their role in relation to:

— stakeholder liaison,

— traffic management,

— public liaison,

— statutory bodies,

The submission should be supported by evidence from a maximum of 2 case studies listed in the Bidders response to Question 4C.1.

4C.1E Supply chain and contract management – 20 %

Bidders are required to provide a submission which demonstrates how their supply chain and contract management procedures have contributed to the successful delivery of projects similar to those in the contract notice in terms of logistics, ordering, payments, risks, communications etc.

The submission should be supported by evidence from a maximum of 2 case studies listed in the bidders response to Question 4C.1.

Furthermore, bidders who have indicated within Question 4C.10 that they intend to sub contract 10 % or more of the contract should incorporate examples of works where a significant portion of the work was sub-contracted.

4C.1F Sub-contracting – for information only

Bidders are required to confirm whether they intend to subcontract and, if so, what proportion of the contract will be sub-contracted.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

This will determined at framework ITT stage and will be included into the tender document.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 047-102336
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 31/08/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates for quality control, health & safety and environmental management standards or comply with all the questions noted in ESPD Section 4D. Please refer to the “ESPD Invitation to participate document uploaded to the buyer’s attachment area on PCS-T. Health & safety — the h&s questionnaire is contained in the attachments section of PCS-T. Applicants must complete the H&S questionnaire as part of their submission. Responses to the H&S questionnaire will be evaluated as pass or fail.freedom of information act — information on the FOI act is contained in appendix a of the ITT. applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information). Tenderers amendments — This will be dealt with at the next stage at ITT. Prompt payment — the successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal. Non collusion — applicants will be required to complete the non collusion certificate contained in the buyers attachments area within the PCS Tender portal. Insurance mandate - all successful suppliers will be required to sign an insurance mandate, contained in the buyers attachments area within the PCS Tender portal authorising the council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Draft terms and conditions will be issued at ITT stage. Additional information pertaining to this contract notice is contained in the Invitation to Participate Document (ITPD) situated within the buyers attachments area of PCS-T. Bidders must ensure they read these documents in line with this contract notice.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 10319. For more information see:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/negotiation/tnd/taskWorkflowList.do?tenderCode=tender_84391

Community benefits will be included as part of this framework at individual project mini competition stage. Please refer to city deal website for further information in relation to the types of community benefits https://www.glasgow.gov.uk/index.aspx?articleid=19491

The buyer is using PCS-Tender to conduct this PQQ exercise. The project code is 10319. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits will be established at mini competition stage for each project, please refer to city deal website for further information on city deal community benefit strategy.

https://www.glasgow.gov.uk/index.aspx?articleid=19491

(SC Ref:532149)

VI.4)Procedures for review
VI.4.1)Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
Fax: +44 1412879399

Internet address: www.glasgow.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Glasgow City Council (“the council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of dispatch of the notice referred to in Regulation 85(1) of the public contracts (Scotland) Regulations 2015 (“The Regulations”). The council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the court of session where as a consequence of a breach by the council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the regulations. Economic operators can write to the council seeking further clarification on the notice, to which the council must respond within 15 days. Economic operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
29/05/2018