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Works - 231616-2016

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07/07/2016    S129

United Kingdom-London: Building construction work

2016/S 129-231616

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Foreign & Commonwealth Office
Postal address: King Charles Street
Town: London
Postal code: SW1A 2AH
Country: United Kingdom
Contact person: To access the Pre-Qualification Questionnaire Information and formalities necessary for evaluating if the requirements are met and for instructions on accessing the Pre-Qualification Questionnaire see: and OJEU Notice Item VI.3)
For the attention of: Wilson Terry
Telephone: +44 2070081406

Internet address(es):

General address of the contracting authority:

Electronic submission of tenders and requests to participate:

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Department for International Development
Postal address: 22 Whitehall
Town: London
Postal code: SW1A 2EG
Country: United Kingdom

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
British Embassy Kathmandu, Nepal — Compound Works and British Embassy Kathmandu, Nepal — Housing Project.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: British Embassy Compound — Kathmandu, Nepal.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The project incorporates the expansion of both the office and housing capacity of the UK Embassy in Kathmandu, Nepal with strategic improvements to the Embassy estate.
The Foreign and Commonwealth Office and the Department for International Development are both key stake holders for this development. Both entities form part of the UK Government and are therefore governed by UK and European procurement policies. They are seeking an experienced contractor to take this opportunity through construction to completion.
The Scheme:
The UK Embassy in Kathmandu, Nepal comprises circa 8 acres in the centre of Kathmandu containing a mixture of residential and office facilities. The embassy facilities and functions will remain operational throughout the construction period.
The project consists of the creation of additional office and residential premises within the existing embassy boundaries. The offices additional office space will be created via the refurbishment and extension of the existing Chancery building alongside a new single storey office building. The residential accommodation will consist of 2, 2-storey, 3-bedroom detached houses.
The site wide improvements will include the re-provision of a multi-use games area, the refurbishment of the pool house, the re-location of the emergency stores and site wide improvements to surface finishes, parking provisions and landscaping.
Project Objectives:
The priorities for the project are:
— The provision of additional Office Space to accommodate the re-location of DFID staff from their existing offices in Kathmandu;
— The provision of additional housing accommodation FCO/DFID staff;
— Improvements to the character of the Embassy grounds and setting as a green haven in the centre of the city;
— Seismically retrofitting the existing Chancery office buildings to ensure that they withstand future earthquakes;
— The provision of high quality (to international standards of design and construction) buildings that take advantage of the best of locally available skills and materials;
— The buildings should be functional, efficient and practical;
— Adhere to British/FCO Standards and UK Building Regulations for construction and design;
— Tender documents and responses will be in English.
The Task:
This project is a major construction project in the heart of the UK Embassy which will remain operational throughout the construction period. The project is being designed to adhere to UK and FCO standards.
The successful contractor will need to demonstrate the following:
— A track record of;
— Seismic retrofitting of existing buildings;
— Achieving high standards of construction;
— Managing construction projects within close proximity to live operational buildings/facilities;
— An understanding of the NEC contract;
— An understanding of British Standards.
II.1.6)Common procurement vocabulary (CPV)

45210000 Building construction work, 45211000 Construction work for multi-dwelling buildings and individual houses, 45112700 Landscaping work

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 5 000 000 and 7 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Guarantees in the form of a Performance bond and/or Parent Company Guarantees may be required (details to be given in tender documentation).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Interim payments will be made using milestones, trigger points and values are required to be submitted as part of the tender submission.
Applicants including consortium members must hold appropriate insurances.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met and for instructions on accessing the Pre-Qualification Questionnaire see: (Project 857 — PQQ 324).

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Information and formalities necessary for evaluating if the requirements are met and for instructions on accessing the Pre-Qualification Questionnaire see: (Project 857 — PQQ 324).

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CPG-995-2015 Compound Works
CPG-1254-2016 Housing Project
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 057-095307 of 22.3.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 27.7.2016 - 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
3.8.2016 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Procedure for the main tender(Compound Works) shall be Competitive with Negotiation. Negotiations are not mandatory and the Authority reserves the right to award on the basis of the results of the Competitive Tender alone.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

To access the Pre-Qualification Questionnaire Information and formalities necessary for evaluating if the requirements are met and for instructions on accessing the Pre-Qualification Questionnaire see: PQQ 324 — Compound Works PQQ 331 — Housing Project.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: