Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Official name: European Commission, Directorate-General for the Environment
Postal address: BU 9 01/005
Postal code: 1049
Contact person: Markets Team, SRD.2 — Finance
Telephone: +32 22960008
General address of the contracting authority: http://ec.europa.eu/environment/funding/calls_en.htm
Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=563
Further information can be obtained from:
The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)
Tenders or requests to participate must be sent to:
The above mentioned contact point(s)
I.2)Type of the contracting authority
European institution/agency or international organisation
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Service contract for technical support for an EU platform on coexistence between people and large carnivores.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: 'Extra muros'.
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contractor will be required to carry out the following tasks:
Task A — support to the work of the platform
Compilation of relevant documents and good practices:
The contractor will assist the members of the platform to identify and collect examples of good practices of reduction and/or avoidance of conflicts and experiences of situations in which people successfully coexist with large carnivores.
Assistance with the communication plan of the platform:
The contractor will assist the Commission and the members of the platform to elaborate a draft communication plan for the platform, to be transmitted through the network of the membership on the umbrella stakeholder groups who make up the platform.
The contractor will draft and prepare the lay-out for a 4-page flyer containing up-to-date information on the platform, in all official EU languages apart from Maltese and Irish. The flyers will be printed by the European Commission.
Task B — the resource centre of the platform
The resource centre of the platform is a Web-based resource centre which does not duplicate other available resources but will provide links to those in addition to storing unique information, or information not elsewhere available digitally (subject to copyright restrictions).
The contractor will update and subsequently maintain the website, exclusively using the technologies under which the site is developed (only static HTML pages), on large carnivores developed as part of the nature web pages of DG ENV.
Frequently asked questions (FAQ) service:
The contractor will maintain a FAQ section on the website for questions concerning best practice and advice on human–large carnivore conflicts.
Regular e-mail circular:
The contractor will draft a monthly e-mail bulletin to the members of the platform with news on recent developments of the internal work of the platform, and requests for information and input from the members of the platform. Elements from this circular may also be posted on the bi-monthly updates of the website. The issues of the bulletin will be circulated by DG Environment to the members of the platform.
Task C — meetings
1 annual meeting of 1 day of the platform will serve 2 purposes: 1) stock-taking on the progress made on the thematic tasks and inviting feedback from members; and 2) opportunities for networking between the platform members. The contractor will have to prepare the invitee list, the agenda, meeting documents and provide experts experienced in facilitating discussion on human–large carnivore conflicts, and prepare the minutes.
The platform will decide on maximum 2 thematic/regional workshops which should be organised in the Member States. The contractor will provide assistance to both the Commission and the members of the platform for these workshops on similar terms as for the annual meeting, i.e. draft agenda, meeting documents and provide experts to facilitate discussions.
The Commission will provide the venue for the annual meeting in Brussels. The venues for the workshops will be decided by the members of the platform and the cost of these venues, if any, will be borne by the members of the platform. There are no expenses for travel or catering at these meetings to be covered from this contract.
II.1.6)Common procurement vocabulary (CPV)
90700000 Environmental services
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Single contract of 12 months, renewable twice (total duration: 36 months).
Estimated value excluding VAT:
Range: between 140 000 and 150 000 EUR
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to tender documents. See Article 1.4 of the model contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to tender documents. See points 1.3 and 1.4 of the tender specifications.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents. See points 1.1 and 1.6 of the tender specifications.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documents. See point 2.3.1 of the tender specifications.
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender documents. See point 2.3.2 of the tender specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated below
1. Quality of the proposed methodology. Weighting 40
2. Organisation of the work. Weighting 40
3. Quality of control measures. Weighting 20
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2014/S 34-054570 of 18.2.2014
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.9.2014 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders Date: 18.9.2014 - 10:30
avenue de Beaulieu 5, 1160 Brussels, BELGIUM.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative per tenderer (with proof of identity) may attend the opening of tenders (no expenses paid). Please inform firstname.lastname@example.org of the name of the attendee in advance of the opening.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
In line with Article 134.1(f) of the rules of application to the Financial Regulation No 966/2012 of 25.10.2012, during the 3 years following conclusion of the original contract, the contracting authority will be able to use the exceptional negotiated procedure for additional services (without prior publication of a contract notice) consisting in the repetition of similar services (up to a maximum of 50 % of the original contract value) entrusted to the economic operator awarded the initial contract by the same contracting authority.
Tender specifications and related documents for this call can be downloaded from the e-tendering link given in Section I.1.
These tender specifications may be complemented by an addendum/corrigendum or 'Questions & answers'. In such a case, this information will be published at the latest 5 working days before the deadline for tender submission. You are therefore invited to consult the site regularly. The documents will be visible and downloadable but if you ‘register' to the call by simply adding your e-mail address and a password, you will be automatically informed of all changes that may be published (additional documents, answers to questions raised, etc.).
The Commission will not be liable should the tenderers not take notice of this additional information before submitting their bids.
Please note that this was previously published in the PIN OJ 2014/S 34-054570 of 18.2.2014 with the title 'Technical support for an EU platform on large carnivores' and had a budget of 450 000 (150 000 x 3) EUR.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: