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08/07/2016    S130

Belgium-Brussels: Notice of call for expression of interest — ref. SJU/LC/128 - CEI — list of external experts to support the SJU Scientific Committee

2016/S 130-232452

The SESAR Joint Undertaking, Brussels, BELGIUM

 1.Introduction:
 1.1.Acronyms and terminology:

ATM: air traffic management.
ATM master plan: ATM master plan available at https://www.atmmasterplan.eu/
EASA: European Aviation Safety Agency.
EC: European Commission.
ECAC: European civil aviation conference.
EU: European Union.
Eurocontrol: European Organisation for the Safety of Air Navigation.
ER: exploratory research.
SC: SJU scientific committee.
SES: Single European Sky.
SESAR: Single European Sky ATM research.
SESAR YSA: SESAR young scientist award.
SJU: SESAR Joint Undertaking (European Union body created under Council Regulation (EC) No 219/2007 as amended by Council Regulation (EC) No 1361/2008).
SJU statutes: statutes of the Joint Undertaking — Annex to Council Regulation (EC) No 219/2007 of 27.2.2007, on the establishment of a Joint Undertaking to develop the new generation European air traffic management system (SESAR), as amended by Council Regulation (EC) No 1361/2008 of 16.12.2008 and by Council Regulation (EU) No 721/2014 of 16.6.2014 (‘SJU Regulation’).
SME: small and medium enterprises.
 1.2.The SJU:

The purpose of the SJU created under Article 187 of the Treaty on the Functioning of the European Union, is to ensure the modernisation of the European air traffic management system through the coordination and concentration of all relevant research and development efforts. Under the H2020 programme, the EU has given the mandate to the SESAR Joint Undertaking to lead and coordinate the exploratory research programme for ATM research for the European Union. The SJU already launched the first ER call in 2015; consecutive ER calls will be expected to follow in the coming years.
 1.3.SESAR 2020 exploratory research programme:

The mission of the SESAR 2020 exploratory research programme (ER) is to turn Europe's ATM Excellent Science into a globally competitive advantage for the next generation of the European ATM systems. It is therefore fundamental to drive developments of innovative and unconventional ideas and concepts as successful contributions for the evolution of ATM in Europe and worldwide.
The exploratory research will contribute to the SESAR 2020 vision by:
‘driving the development and evaluation of innovative or unconventional ideas, concepts, methods and technologies that can define and deliver the performance required for the next generation of European ATM systems, and thus contributing to its successful evolution’.
SESAR exploratory research shall address and analyse any long-term research concept, technology or scientific scope gaps in responding to the European challenges in aviation and ATM for the evolution of a safe, competitive and sustainable future aviation and ATM system.
The exploratory research 2020 primary mission and objectives are the following:
• to contribute to the ATM master plan ‘performance-based operations’ towards long-term objectives beyond 2035 (e.g. 2050 timescale),
• to contribute to the identification of innovative solutions not yet identified in the European ATM master plan but which would accelerate the realisation of the SES targets,
• to deliver sustainable healthy research activities across a range of research networks in Europe, within the domain of ATM exploratory research.
 1.4.Exploratory research principles:

The key principles that apply to SESAR 2020 exploratory research are:
• to build upon the successful ATM European research activities inside as well as beyond the SESAR industrial programme,
• to consider innovations/technologies coming from non-ATM sectors such as the automation, robotics or system engineering areas as well as in other safety critical industries,
• to bring scientific, technology innovation and educational benefits to the ATM community,
• to enable academia, research organisations and SMEs to undertake research activities that go beyond the main SESAR industrial programme,
• to create a healthy network of European ATM research capabilities and knowledge that will strengthen European competitiveness and its workforce,
• to create a mechanism in order to monitor and assess the maturity of exploratory research results and their integration into the SESAR mainstream and future SESAR 2020 programme as appropriate.
 2.The scientific committee:
 2.1.Purpose:

The scientific committee is a working group of the SJU established in accordance with Article 11 of the SJU statutes.
The purpose of the scientific committee is to provide advice and recommendations to the executive director on the progress of the implementation of the SESAR 2020 research programme, in particular on its implementation, monitoring and evaluation of research activities including the necessary bridge between the SESAR 2020 exploratory programme and industrial research activities.
 2.2.Tasks:

The scientific committee will work as an advisory committee to the SJU executive director on:
• how to best address the technical and organisational challenges as well as the findings of the SESAR programme work packages from a scientific perspective,
• how to ensure and help promote appropriate research and innovation in the programme,
• how to help the transfer of exploratory research results to SESAR industrial research,
• advising the SJU on the scientific relevance of the SESAR programme.
In this context the scientific committee will be consulted by the SJU executive director on:
• specific issues arising from the work programme requiring a scientific recommendation,
• directions of the long-term innovative research programme,
• opinions on any scientific-related matters concerning the assessment of research results.
The scientific committee members shall conduct their work in compliance with the SJU processes and procedures taking into account the SESAR programme objectives and any relevant SJU guide and/or manual. All relevant information/documentation will be made available to the experts by the SJU prior to the start-up of the activities/tasks.
In addition, some members of the scientific committee shall act as correspondents between the scientific committee and helping review scientific papers for SESAR innovation days or being members of the SESAR YSA award board or other ad hoc research activities as requested by the SJU.
The SC committee members are expected to be the ‘research champions’ outreaching to their research communities about the SESAR programme.
The SJU may consult the scientific committee on any matter relating to scientific elements of the SESAR 2020 programme.
 2.3.Deliverables and reporting:

The scientific committee members will prepare a (collective) annual report of maximum 30 pages. The report will provide recommendations on the research issues, consolidate their observations from the technical reviews (the SC members are expected to perform an advisory role in ER projects deliverables assessment) from selected ER projects and future directions of relevance to the SESAR 2020 research programme. This annual report could also contain as an Annex an abstract of the short papers prepared for the ED on relevant research areas (e.g. CNS, cybersecurity, etc.). Each member shall actively contribute to the drafting of the collective annual report.
During the SC meetings, each member may be asked to organise, prepare and present a topic of interest for the scientific committee and SESAR.
On an ad hoc basis the SJU can task the SC members to prepare short papers with recommendations to the ED on relevant research areas (e.g. CNS, cybersecurity, etc.).
 2.4.Meetings:

The meetings of the scientific committee will be held from 2 to 4 times a year, normally at the SESAR Joint Undertaking premises in Brussels. Once per year one of the SC meetings may be held at the SESAR Innovation Days location.
In addition, some members of the scientific committee will be appointed as members the SESAR scientific award board and as the selection committee for the scientific papers of the SESAR events (SESAR Innovation Days, etc.).
The members of the scientific committee shall be expected to attend all meetings. If the member does not attend 2 consecutive scientific committee meetings, the scientific committee membership may be withdrawn.
 2.5.Appointment and composition:

The scientific committee members shall be appointed by the SJU on the basis of a recommendation of a selection panel to ensure commitment to the furthering of research and innovation in the field of air transport and an adequate coverage and balance in terms of:
• range of competencies (i.e. coverage of the most relevant scientific fields linked to the needs of the SESAR Joint Undertaking work programme),
• experience in a range of relevant research and innovation activities,
• wide geographical coverage,
• membership in relevant academic or industrial associations.
Members of the scientific committee are appointed in their personal capacity on the basis of their scientific and academic skills, experience and knowledge required for the achievement of the objectives of the scientific committee (as described in this Section) and independence. Consequently, members may not designate an alternate to replace them.
The scientific committee (scientific committee meetings are attended by representatives appointed by the EC, Eurocontrol, EASA and other intergovernmental agencies performing ATM research) shall be composed of up to 11 scientists, of which up to 10 external experts included in the list resulting from this call will be appointed.
 2.6.Duration:

Members of the scientific committee are expected to work a maximum of 15 days per year; 4 days attending meetings, as described above, and 11 days of remote working. This duration is estimated based on past experience and shall be in no way binding to the SJU.
The SJU expects to set up a sustainable SC with a long-term view; the members of the SC will be expected to be committed for the full validity of the list in Section 3.3.3, up to the year 2020.
See below for inclusion in the list and 3.4 for conditions for remuneration.
 3.Call for expression of interest:
 3.1.Objective:

The SESAR Joint Undertaking is looking for highly skilled and positive open-minded external experts (scientists) with innovative vision, independent of their employment organisation and familiar with European air traffic management objectives that will support the SJU during the SESAR development phase.
To this end, the SJU hereby invites suitably qualified and motivated individuals to apply as external experts to be part of the SJU scientific committee.
 3.2.Fields covered:

In particular, the expertise of the members of the scientific committee shall comprise at least one of the following fields:
• automation in ATM,
• data science in ATM,
• information management in ATM,
• environment and meteorology in ATM,
• economics and legal change in ATM,
• high-performing airport operations — enhanced runway throughput, integrated surface management, etc.,
• optimised ATM network management — airspace management, etc.,
• advanced air traffic services — enhanced air and ground safety nets, separation, etc.,
• enabling aviation infrastructure — CNS, common services, cybersecurity, etc.,
• ATM operations, architecture and performance — ATM resilience, etc.
The list above is indicative and does not preclude any other types of scientific fields which can be of interest to SESAR. The detailed description of the relevant work areas can be found in SESAR 2020 exploratory research first call for research projects (http://ec.europa.eu/research/participants/data/ref/h2020/other/call_fiches/jtis/h2020-call-doc-er-sesar-ju_en.pdf).
 3.3.General description of the procedure:
 3.3.1.Information and documents to be provided (content of applications):

Interested individual should send an application composed of the following documents:
1. a letter of interest (see Annex I) with their full contact details and the list of specific fields indicated at Section 3.2 that interest them as well as their suitability;
2. a declaration on their honour (see Annex II), stating that they are not in one of the situations of exclusion listed at Articles 106 and 107 of the Financial Regulation (see Section 7.1), and that they comply with the selection criteria set in Section 4.1. It is to be duly signed and dated by an authorised representative. In case of doubt, they may be requested to provide supporting evidence of non-exclusion.
Supporting evidence for the evaluation of the selection criteria is indicated at Section 4.2;
3. a curriculum vitae (CV) in the Europass format (available on the following website: http://europass.cedefop.europa.eu) in English;
4. list of scientific publications in books and peer-reviewed journals, including abstracts of the 10 most relevant articles.
The SJU reserves the right to request any documentary evidence it deems necessary in order to verify experts' skills and knowledge.
Please note that it is the responsibility of the expert to inform the SJU immediately of any changes to their administrative and technical details which would result in a change to their original application.
 3.3.2.Submission of application for call for expression of interest:

Individuals interested in performing the tasks as described in Section 2, with expertise in the fields listed in Section 3.2 and complying with the requirements set in Sections 4.1 and 4.2, are invited to submit an expression of interest in accordance with the rules set out in this notice, in one of the official languages of the European Union by electronic means at the following address: scientificcommittee@sesarju.eu
 3.3.3.Inclusion in the list:

The objective of this call for expressions of interest is to set up a list of external experts. On the basis of the evaluation of applications as set out in Section 4 below, the SJU will draw up a list of experts.
Inclusion on the list entails no obligation on the part of the SJU concerning the conclusion of contracts.
The list resulting from this notice will be valid for 5 years from the dispatch of this notice and used exclusively for the execution of the tasks within the fields described in Section 3.2 under the Scientific committee mandate, with a maximum threshold of 135 000 EUR of total payments (including both remunerations and reimbursements) per expert.
 3.3.4.Appointment as scientific committee member:

Experts included in the list may be appointed members of the SJU scientific committee, see Section 2.3 above.
A selection panel of the SJU appoints experts as members of the scientific committee on the basis of their scientific and academic skills, experience and knowledge required for the achievement of the objectives of the scientific committee (as described in Section 2) and in accordance with the principles of non-discrimination, equal treatment and absence of conflict of interests.
In addition to initially appointed members, external experts of the reserve list may be invited to become members of the SJU scientific committee if at any time a member leaves or reaches the maximum threshold of payments (see Section 3.3.3) or when vacancies arise.
 3.3.5.Indicative timetable:

Interested parties may submit an application until 30.7.2016.
Milestone; deadline:
date of shipment of this call to the dedicated Secretariat General e-mail address for publication in the Official Journal S series; 23.6.2016;
closing date for submission of documents to be provided; 31.8.2016;
indicative date of information on the outcome of the evaluation; end of September 2016;
indicative date for the first SC meeting of this committee; 26.10.2016;
validity of the list; June 2020 (5 years from dispatch of this notice).
 3.4.Conditions of remuneration and reimbursement of experts:

In accordance with the draft contract (see Annex III) provisions, the members of the scientific committee shall be entitled to a payment of 450 EUR in the form of a lump sum for each full working day, covered by an expert contract, spent performing any of the above-listed tasks as well as a daily subsistence allowance and reimbursement of travel expenses, when applicable in accordance with the European Commission rules and conditions applicable to external experts (Commission Decision C(2007)5858 of 5.12.2007 laying down the Rules on the reimbursement of expenses incurred by people from outside the Commission invited to attend meetings in an expert capacity).
For the purpose of keeping financial burden manageable, it is preferable that the expert's official address or point of departure is located in one of the EU or ECAC Member States.
The selected scientists will be requested to commit themselves to respect applicable national legislation (including taxation) with regards to any payment received from the SJU and with regards to social security matters and working rights.
Upon request by any competent national authorities, the SJU may inform the authorities about any payment made for the performance of the duties assigned to the independent expert.
 4.Evaluation of applications:

Applications received, see Section 3.3.1 for the content of applications, will be assessed in the light of exclusion and selection criteria.
 4.1.Exclusion criteria:

The applicants must provide a declaration on honour (see Annex II), duly signed and dated, stating that they are not in one of the situations defined in Articles 106 and 107 of the Financial Regulation (FR) (Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002).
In accordance with Article 106 of the Financial Regulation, in order not to be excluded from participation in the present procedure, the expert shall provide evidence of not being in any of the following situations:
(a) bankrupt, subject to insolvency or winding-up procedures, where its assets are being administered by a liquidator or by a court, where it is in an arrangement with creditors, where its business activities are suspended, or where it is in any analogous situation arising from a similar procedure provided for under national laws or regulations (the expert shall also be excluded on this ground if a natural or legal person that assumes unlimited liability for the debts of the economic operator is in the aforementioned situation);
(b) it has been established by a final judgement or a final administrative decision that the person is in breach of its obligations relating to the payment of taxes or social security contributions in accordance with the law of the country in which it is established, with those of the country in which the contracting authority is located or those of the country of the performance of the contract;
(c) it has been established by a final judgment or a final administrative decision that the economic operator or a person, who is a member of the administrative, management or supervisory body of that economic operator, or who has powers of representation, decision or control with regard to that economic operator, is guilty of grave professional misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the economic operator belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibility where such conduct denotes wrongful intent or gross negligence, including, in particular, any of the following:
(i) fraudulently or negligently misrepresenting information required for the verification of the absence of grounds for exclusion or the fulfilment of selection criteria or in the performance of a contract;
(ii) entering into agreement with other economic operators with the aim of distorting competition;
(iii) violating intellectual property rights;
(iv) attempting to influence the decision-making process of the SJU during the procurement procedure;
(v) attempting to obtain confidential information that may confer upon it undue advantages in the procurement procedure;
(d) it has been established by a final judgment that the economic operator or a person, who is a member of the administrative, management or supervisory body of that economic operator, or who has powers of representation, decision or control with regard to that economic operator is guilty of any of the following:
(i) fraud, within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests, drawn up by the Council Act of 26.7.1995 (1);
(ii) corruption, as defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, drawn up by the Council Act of 26.5.1997 (2), and in Article 2(1) of Council Framework Decision 2003/568/JHA (3), as well as corruption as defined in the law of the country where the SJU is located, the country in which the economic operator is established or the country of the performance of the contract;
(iii) participation in a criminal organisation, as defined in Article 2 of Council Framework Decision 2008/841/JHA (4);
(iv) money laundering or terrorist financing, as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council (1);
(v) terrorist-related offences or offences linked to terrorist activities, as defined in Articles 1 and 3 of Council Framework Decision 2002/475/JHA (2), respectively, or inciting, aiding, abetting or attempting to commit such offences, as referred to in Article 4 of that Decision;
(vi) child labour or other forms of trafficking in human beings as defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council (3);
(e) the economic operator or a person, who is a member of the administrative, management or supervisory body of that economic operator, or who has powers of representation, decision or control with regard to that economic operator has shown significant deficiencies in complying with main obligations in the performance of a contract financed by the budget, which has led to its early termination or to the application of liquidated damages or other contractual penalties, or which has been discovered following checks, audits or investigations by an authorising officer, OLAF or the European Court of Auditors;
(f) it has been established by a final judgment or final administrative decision that the economic operator or a person, who is a member of the administrative, management or supervisory body of that economic operator, or who has powers of representation, decision or control with regard to that economic operator has committed an irregularity within the meaning of Article 1(2) of Council Regulation (EC, Euratom) No 2988/95 (4).
In accordance with Article 107 of the Financial Regulation, the contract shall not be awarded to any expert falling under any of the following circumstances:
a) is in an exclusion situation established in accordance with Article 106 of the Financial Regulation, listed above;
b) has misrepresented the information required as a condition for participating in the procedure or has failed to supply that information;
c) was previously involved in the preparation of procurement documents where this entails a distortion of competition that cannot be remedied otherwise.
NB: in case of doubt, experts may be requested to provide supporting evidence of non-exclusion.
 4.2.Selection criteria:

The applicants will be assessed in accordance with the selection criteria related to their technical and professional capacity listed below.
Only experts complying with all the criteria, and reaching at least the minimum total and individual thresholds, will be included in the list.
Criteria; maximum individual scoring; minimum threshold:
university degree in a relevant scientific area indicated in Section 3.2; 5; 5;
proven scientific excellence (minimum of 10 years of relevant research or industry experience after obtaining the abovementioned degree and minimum of 5 years of experience of managing/organising/participating in research projects, involving partners from research centres, universities, European research organisations and industry) and experience related to at least 1 relevant thematic field described in Section 2 of this document including provision of advice, engagement through international cooperation and impact through related publications; 55; 35;
professional experience including organisational and management experience in research projects in a multidisciplinary environment including the transfer of research results towards industrialisation; 30; 20;
ability to communicate in spoken and written English; 10; 10;
total scoring; 100; 70.
 5.Equal opportunity:

The SESAR Joint Undertaking applies the EU policy of equal opportunities and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or family situation.
 6.Personal data protection:

If processing your expression of interest involves the recording and processing of personal data (such as your name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18.12.2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your reply to this notice and any personal data requested are required for the purposes indicated above in point 4 and will be processed solely for those purposes by the SESAR Joint Undertaking, which is also acting as data controller. Details concerning the processing of your personal data are available on the privacy statement at: http://www.sesarju.eu/sites/default/files/documents/procurements/privacy_personal_data.pdf
Your personal data may be registered in the Early Warning System (EWS) only or both in the EWS and early detection and exclusion system (EDES) should you be in one of the situations mentioned in:
— the Commission Decision 2008/969/EC, Euratom of 16.12.2008 on the Early Warning System for the use of authorising officers of the Commission and the executive agencies (for more information see the privacy statement on http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm), or
— the Regulation (EU, Euratom) 2015/1929 of the European Parliament and of the Council of 28.10.2015 amending Regulation (EU, Euratom) No 966/2012 on the financial rules applicable to the general budget of the Union on the EDES (for more information see the privacy statement on http://ec.europa.eu/budget/library/explained/management/protecting/privacy_statement_edes_en.pdf)
All personal data collected for this selection process will only be used for the purposes of this selection procedure and will in no case be transmitted to any third party. Any data provided will be treated in the strictest confidence and with high standards of security. All documents provided to SESAR Joint Undertaking during this selection procedure will be kept in the SESAR Joint Undertaking's files and will not be returned to applicants. Application documents will only be kept for as long as it is mandatory to fulfil the requirements of existing auditing/control procedures applicable to the SESAR Joint Undertaking.
 7.‘Ex post’ transparency:

A list of experts (name and subject of the tasks executed) who have concluded a contract following the procedure set out at point 3 shall be published on the website of the SJU.
If an expert has concluded a contract of more than 15 000 EUR, the name, the locality (region of origin), amount, and subject of the contract shall be published on the website of the SJU no later than 30 June of the year following contract award. The information shall be removed 2 years after the year of contract award.
 8.Annexes:

Annex I — letter of interest.
Annex II — declaration on honour.
Annex III — draft external experts contract.