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Services - 233266-2019

21/05/2019    S97

Luxembourg-Luxembourg: Processing and Structuring of Electronic Documents used for the European Parliament's Legislative Activities

2019/S 097-233266

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament, Directorate-General for Innovation and Technological Support, Directorate EDIT, Document Processing and Metadata Unit
Postal address: Plateau de Kirchberg, Schuman Building, Office 01B008
Town: Luxembourg
NUTS code: LU0 LUXEMBOURG
Postal code: L-2929
Country: Luxembourg
E-mail: ProDoc-FinancialCell@europarl.europa.eu
Internet address(es):
Main address: www.europarl.europa.eu
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4838
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Parliament, Official Mail Unit, with the reference: Invitation to tender, PE-ITEC-EDIT-DOCPRO-2019-001
Postal address: Konrad Adenauer Building, Office 00D001
Town: Luxembourg
Postal code: L-2929
Country: Luxembourg
E-mail: ProDoc-FinancialCell@europarl.europa.eu
NUTS code: LU LUXEMBOURG
Internet address(es):
Main address: www.europarl.europa.eu
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Processing and Structuring of Electronic Documents used for the European Parliament's Legislative Activities

Reference number: PE-ITEC-EDIT-DOCPRO-2019-001
II.1.2)Main CPV code
72000000 IT services: consulting, software development, Internet and support
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Parliament foresees to conclude a framework contract covering services for processing and structuring of electronic documents used for the European Parliament's legislative activities.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
72311100 Data conversion services
II.2.3)Place of performance
NUTS code: LU00 Luxembourg
Main site or place of performance:

Luxembourg.

II.2.4)Description of the procurement:

Processing and structuring of electronic documents used for the the European Parliaments legislative activities, including converting to XML format.

See Tender specifications — Annex I — Technical specifications.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

See tender specifications.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

See Tender specifications.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/06/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 10 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 26/06/2019
Local time: 10:30
Place:

Tenders will be opened at the European Parliament's premises in Luxembourg.

Information about authorised persons and opening procedure:

See Section 7 of "Conditions for submitting a tender".

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

The total approximate value of the market is indicatively estimated to three hundred thousand (300 000) documents during 60 months — see point 3 of tender specifications.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union — Tribunal de la Cour de justice de l'Union européenne
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 433766
Internet address: http://curia.europa.eu
VI.5)Date of dispatch of this notice:
14/05/2019