Services - 235790-2015

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07/07/2015    S128    - - Services - Contract notice - Competitive dialogue 

United Kingdom-Inverness: Information technology services

2015/S 128-235790

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Highland Council
Council Headquarters, Glenurquhart Road
Contact point(s): Strategic Procurement, Finance Service
For the attention of: Dorothy Low
IV3 5NX Inverness
United Kingdom
Telephone: +44 1463702789

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Highland

High Life Highland

Highland and Western Isles Joint Valuation Board

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
ICT Core Services for The Highland Council.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Highlands.

NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The scope of the ICT Core Services to be sourced under this procurement may be broadly defined as providing managed technology infrastructure, application systems and desktop services required for the delivery of the Authority's business including educational ICT and online Public Access Services.
The following requirements are specifically excluded from this procurement:
Wide Area Networking;
Full telephony services (including fixed and mobile);
Cabling and Cabinets.
It should be noted that these items are subject to existing contracts.
The following requirements will form optional services within the ICT Core Services contract:-
Managed Print Services;
Personalised Mail;
End user device provision including peripherals and AV equipment
NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit and search for project Code 4192 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)

72222300, 72267200, 72267100, 50312620, 50312610, 30213100, 30213300, 30213200, 30211300, 30211400, 30230000, 30231000, 30231100, 30233100, 30236000, 30237000, 30237300, 72540000, 72541000, 72590000, 72600000, 72610000, 72611000, 72700000, 72800000, 72810000, 72820000, 72900000, 72910000, 72920000, 51600000, 51610000, 51611000, 80533100, 72212650, 72212900, 72252000, 72510000, 72150000, 50300000, 50312000, 50320000, 50321000, 50322000, 50323000, 50323100, 50323200, 48624000, 48822000, 48900000, 30200000, 72500000, 30237200, 50324000, 72222100, 72222000, 72223000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The value of the contract is expected to be in the range 38 000 000 to 125 000 000 GBP.
The lower end of the range is calculated by taking the Council's budget of 8 650 000 GBP/ year, multiplying it by the minimum contract length of 5 years and the reducing it by the maximum potential savings anticipated (20 %). An increment is then added as an estimate of transition and transformation costs.
The high end of the range is calculated by taking the Council's budget of 8 650 000 GBP/ year and multiplying it by the maximum contract length of 7 years. To this is then added an increment for estimated transition and transformation costs, estimated values for the commodity contracts that are optional services, plus an allowance of ~24 % for additional spend with the new contractor based on historic levels of additional spend.
Estimated value excluding VAT:
Range: between 38 000 000 and 125 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for a 5 year duration with the potential to extend for up to 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Parent Company Guarantee in the form of a performance and financial guarantee may be required under certain circumstances as set out in the PQQ at 1.4.1, in the terms set out in the contract which will be issued with the procurement documentation at a future stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The terms of financing and payment will be in accordance with the financial model and the terms set out in the contract which will be issued with the procurement documentation at a later stage.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A consortium bid will require members to be bound jointly and severally.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: This area will be assessed through the PQQ questions.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: This area will be assessed through the PQQ questions.
Minimum level(s) of standards possibly required: As detailed in the PQQ questions.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
This area will be assessed through the PQQ questions.
Minimum level(s) of standards possibly required:
As detailed in the PQQ questions.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The six bidders scoring most highly as a result of their PQQ submissions shall be Invited to Participate in Dialogue. This number shall be reduced through the Competitive Dialogue.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
3.8.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Please see the Descriptive Document held within PCS-T
The Authority currently provides ICT services delivered as part of its current contract to a number of other public bodies as third party customers. This may be subject to change and may therefore affect the level of business required under this forthcoming contract, however candidates may wish to note that these are currently:
— Highlife Highland
— Highland and Western Isles Joint Valuation Board
— NHS Highland (up to 500 staff)
(SC Ref:343381).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Highland Council. Strategic Procurement
The Town House, High Street
IV1 1JJ Inverness
United Kingdom
Telephone: +44 1463785148

VI.5)Date of dispatch of this notice: