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Services - 236252-2020

Submission deadline has been amended by:  305327-2020
22/05/2020    S99

Belgium-Brussels: Inter-institutional Multiple Framework Contract in Cascade for the Provision of Services in the Field of Communication and Organisation of Events

2020/S 099-236252

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Executive Agency for Small and Medium-sized Enterprises (EASME)
Postal address: Avenue du Bourget 1
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1140
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu/EASME
Address of the buyer profile: https://ec.europa.eu/easme/en
I.1)Name and addresses
Official name: European Commission (EC)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/index_en
I.1)Name and addresses
Official name: Consumers, Health, Agriculture and Food Executive Agency (CHAFEA)
Town: Luxembourg
NUTS code: LU0 LUXEMBOURG
Postal code: 2920
Country: Luxembourg
E-mail: chafea@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/chafea/index_en.htm
I.1)Name and addresses
Official name: Education, Audiovisual and Culture Executive Agency (EACEA)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: http://eacea.ec.europa.eu/homepage_en
I.1)Name and addresses
Official name: European External Action Service (EEAS)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1046
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: https://eeas.europa.eu/
I.1)Name and addresses
Official name: European Research Council Executive Agency (ERCEA)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: http://erc.europa.eu
I.1)Name and addresses
Official name: Innovation and Networks Executive Agency (INEA)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/inea/en
I.1)Name and addresses
Official name: Research Executive Agency (REA)
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1049
Country: Belgium
E-mail: easme-procurement@ec.europa.eu
Internet address(es):
Main address: https://ec.europa.eu/info/departments/research-executive-agency_en
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5732
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=5732
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Inter-institutional Multiple Framework Contract in Cascade for the Provision of Services in the Field of Communication and Organisation of Events

Reference number: EASME/2019/OP/0021
II.1.2)Main CPV code
79950000 Exhibition, fair and congress organisation services
II.1.3)Type of contract
Services
II.1.4)Short description:

This is a call for tenders in a form of an open procedure to conclude an inter-institutional multiple framework contract in cascade for the provision of services in the field of communication and the organisation of events.

The objectives of this call for tenders, the tasks to be carried out by the contractor and all other necessary information are further detailed in the tender specifications in Section 1: Scope and description of the procurement.

II.1.5)Estimated total value
Value excluding VAT: 130 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
79822500 Graphic design services
79340000 Advertising and marketing services
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Main site or place of performance:

The tasks are to be performed at the premises designated by the contractor, save where meetings are to beheld at EASME's or the European Commission’s premises.

II.2.4)Description of the procurement:

This is a call for tenders in a form of an open procedure to conclude an inter-institutional multiple framework contract in cascade for the provision of services in the field of communication and the organisation of events.

The objectives of this call for tenders, the tasks to be carried out by the contractor and all other necessary information are further detailed in the tender specifications in Section 1: Scope and description of the procurement.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 130 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

The Commission Implementing Decision C(2019)6039 of 20 August 2019 amending and correcting Implementing Decision C(2018)8098 on the financing of the programme for the competitiveness of enterprises and small and medium-sized enterprises and the adoption of the work programme for 2019.

II.2.14)Additional information

See internet address provided in Section I.3).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See internet address provided in Section I.3).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See internet address provided in Section I.3).

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/07/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 13/07/2020
Local time: 10:00
Place:

Executive Agency for Small and Medium-size Enterprises (EASME), Covent Garden 2, Place Rogier 16, 1210 Brussels, BELGIUM.

Information about authorised persons and opening procedure:

See internet address provided in Section I.3).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GC.Registry@curia.europa.eu
Telephone: +35 243031
Fax: +35 243032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in Section I.3).

VI.5)Date of dispatch of this notice:
15/05/2020