Services - 238550-2020

22/05/2020    S99    Services - Contract notice - Restricted procedure 

United Kingdom-Londonderry: Alarm-monitoring services

2020/S 099-238550

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Apex Housing Association Ltd
Postal address: 10 Butcher Street, Derry
Town: Londonderry
NUTS code: UKN NORTHERN IRELAND
Postal code: BT48 6HL
Country: United Kingdom
E-mail: psplannedworks@apex.org.uk
Telephone: +44 71304800

Internet address(es):

Main address: www.apex.org.uk

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Fire Alarm, Security and Associated Servicing Contract

Reference number: Apex/PS/19-06
II.1.2)Main CPV code
79711000 Alarm-monitoring services
II.1.3)Type of contract
Services
II.1.4)Short description:

Apex Housing Association Ltd wishes to procure a fire alarm, Security and associated servicing contractor for the works described below.

Apex Housing Association Ltd wishes to procure a fire alarm and electrical works contract as described below. The proposed works include fire alarm, panic attack, CCTV equipment, intruder alarm, access control, disabled refuge, care system and nurse call maintenance works.

The economic operator appointed will be required to provide electrical/communication works service to the Housing Association’s stock throughout Northern Ireland. The economic operator will be required to provide this service and must be able to provide a call-out response service to the association 24 hours per day 365 days per year (including all weekends and holiday periods).

II.1.5)Estimated total value
Value excluding VAT: 650 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
31620000 Sound or visual signalling apparatus
31625000 Burglar and fire alarms
31625100 Fire-detection systems
31625200 Fire-alarm systems
33195000 Patient-monitoring system
33195100 Monitors
33196100 Devices for the elderly
33196200 Devices for the disabled
33197000 Medical computer equipment
35121700 Alarm systems
45312000 Alarm system and antenna installation work
45312100 Fire-alarm system installation work
45312200 Burglar-alarm system installation work
92222000 Closed circuit television services
II.2.3)Place of performance
NUTS code: UKN NORTHERN IRELAND
II.2.4)Description of the procurement:

Apex Housing Association Ltd wishes to procure a fire alarm, security and associated servicing contractor for the works described below.

Apex Housing Association Ltd wishes to procure a fire alarm and electrical works contract as described below. The proposed works include fire alarm, panic attack, CCTV equipment, intruder alarm, access control, disabled refuge, care system and nurse call maintenance works.

The economic operator appointed will be required to provide electrical/communication works service to the Housing Association’s stock throughout Northern Ireland. The economic operator will be required to provide this service and must be able to provide a call-out response service to the association 24 hours per day 365 days per year (including all weekends and holiday periods).

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 650 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

1 option of 12 months plus 1 option of 24 months (2 + 1 + 2).

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 6
Maximum number: 6
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Term service short contract will be a maximum of 5 years. It is proposed that the contract will include an option for a contractual break (at Apex‘s discretion) at years 2 and 3. Progression to these subsequent years will be subject to meeting the performance requirements as detailed within the tender documents.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/06/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 29/06/2020
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: High Court of Justice in Northern Ireland
Town: Belfast
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
Official name: High Court of Justice in Northern Ireland
Town: Belfast
Country: United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
19/05/2020