Legal Basis:
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addressesOfficial name: Europol
Postal address: Eisenhowerlaan 73
Town: The Hague
NUTS code:
NL332 Agglomeratie 's-GravenhagePostal code: 2517 KK
Country: Netherlands
E-mail:
procurement@europol.europa.euTelephone: +31 703531594
Fax: +31 703180808
Internet address(es): Main address:
www.europol.europa.eu I.3)CommunicationAdditional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authorityEuropean institution/agency or international organisation
I.5)Main activityPublic order and safety
Section II: Object
II.1)Scope of the procurement
II.1.1)Title:
Catering and banqueting services.
Reference number: 1712/C5/N.
II.1.2)Main CPV code55500000 Canteen and catering services
II.1.3)Type of contractServices
II.1.4)Short description:
The contract covers:
— catering services for the Europol staff restaurant and sandwich shop,
— banqueting services at Europol premises in The Hague or in other venues within Netherlands,
— provision of external venues and related services within Netherlands (optional service).
II.1.5)Estimated total valueValue excluding VAT: 3 300 000.00 EUR
II.1.6)Information about lotsThis contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)55510000 Canteen services
55511000 Canteen and other restricted-clientele cafeteria services
55512000 Canteen management services
55520000 Catering services
55523000 Catering services for other enterprises or other institutions
55120000 Hotel meeting and conference services
II.2.3)Place of performanceNUTS code: NL NEDERLAND
Main site or place of performance:
II.2.4)Description of the procurement:
The contractor's overall estimated turnover over complete duration of contract is 7 300 000 EUR, divided as follows:
— maximum 3 300 000 EUR (excluding VAT) paid by Europol for fixed fees, banqueting services, external venues and related services,
— 4 000 000 EUR (including VAT) estimated contractor turnover from retail prices paid by staff, visitors and guests for the provision of catering services at the staff restaurant and sandwich shop.
II.2.5)Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated valueValue excluding VAT: 3 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing systemDuration in months: 24
This contract is subject to renewal: yes
Description of renewals:
2 possible automatic renewals of 12 months each.
II.2.10)Information about variantsVariants will be accepted: no
II.2.11)Information about optionsOptions: no
II.2.13)Information about European Union fundsThe procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
Selected candidates will be invited to attend a site visit at Europol's main premises indicatively in October 2017. Detailed information about the actual date and time of the site visit will be provided in the invitation letter.
Section III: Legal, economic, financial and technical information
III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:
As stated in the procurement documents.
III.1.2)Economic and financial standingSelection criteria as stated in the procurement documents
III.1.3)Technical and professional abilitySelection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.1)Information about a particular professionExecution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:
As stated in the procurement documents.
III.2.3)Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)Description
IV.1.1)Type of procedureCompetitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing systemThe procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.5)Information about negotiationThe contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)Information about the Government Procurement Agreement (GPA)The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participateDate: 31/07/2017
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidatesDate: 29/09/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: yes
Estimated timing for further notices to be published:
Approximately within 4 years' time.
VI.3)Additional information:
Europol may, during the 3 years following the conclusion of the (initial) contract, have recourse to the negotiated procedure without prior publication of a contract notice (Article 134(e) of the rules of application) for additional contracts involving services similar to those assigned to the party awarded this contract by the same contracting authority.
VI.4)Procedures for review
VI.4.3)Review procedurePrecise information on deadline(s) for review procedures:
Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.4)Service from which information about the review procedure may be obtained VI.5)Date of dispatch of this notice:14/06/2017