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10/07/2015    S131    Agencies - Services - Contract notice - Open procedure 

Spain-Alicante: Provision of services for the production of animated videos for the Office for Harmonization in the Internal Market (Trade Marks and Designs) (OHIM)

2015/S 131-239875

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Office for Harmonization in the Internal Market (Trade Marks and Designs)
Postal address: Avenida de Europa, 4
Town: Alicante (Alicante)
Postal code: 03008
Country: Spain
E-mail: procurement@oami.europa.eu
Fax: +34 965138500

Internet address(es):

General address of the contracting authority: https://oami.europa.eu/ohimportal/en/public-procurement

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=942

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Office for Harmonization in the Internal Market (Trade Marks and Designs)
Postal address: Avenida de Europa, 4
Town: Alicante (Alicante)
Postal code: 03008
Country: Spain
E-mail: procurement@oami.europa.eu
Fax: +34 965138500
Internet address: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=942

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Provision of services for the production of animated videos for the Office for Harmonization in the Internal Market (Trade Marks and Designs) (OHIM).
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: OHIM, Avenida de Europa, 4, 03008 Alicante (Alicante), SPAIN.

NUTS code ES521

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 250 000 EUR
II.1.5)Short description of the contract or purchase(s)
The winning tenderer will be required to produce animated videos according to OHIM's needs and under OHIM's supervision. The tenderer will need to use modern technologies, appropriate equipment and expertise to provide the Office with high-quality services. The detailed description of the required services can be found in Annex II ‘Technical specifications’.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 250 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers shall be excluded from this invitation to tender where:
a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
b) they or persons having powers of representation, decision-making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of ‘res judicata’;
c) they have been guilty of grave professional misconduct proven by any means which the contracting authorities can justify including by decisions of the European Investment Bank and international organisations;
d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
e) they or persons having powers of representation, decision-making or control over them have been the subject of a judgment which has the force of ‘res judicata’ for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such illegal activity is detrimental to the Union's financial interests;
f) they are currently subject to an administrative penalty referred to in Article 109(1) of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002;
g) they are subject to a conflict of interest;
h) they are guilty of misrepresenting the information required by the contracting authority as a condition of participation in the procurement procedure or fail to supply that information.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In order to prove that the tenderer has sufficient economic and financial capacity to perform the framework contract, the following documentation must be presented:
— solvency bank certificates of the company,
— certified financial statements and audit reports for the last 3 financial years for which accounts have been closed, or equivalent documentation (e.g. where company law in the country in which the tenderer is established does not require publication of balance sheet),
— a statement of overall turnover during the last 3 financial years,
— if the tenderer relies on the capacities of other entities, a written undertaking on the part of those entities confirming that they will place the resources necessary for performance of the contract at the disposal of the tenderer is required.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
— Presentation of the company (history, activities, etc.).
— The educational and professional qualifications of the company's managerial staff.
— List of relevant projects carried out in the last 3 years, with the sums, dates and place. The list of the most important projects shall be accompanied by certificates of satisfactory execution, specifying whether they have been carried out in a professional manner and have been fully completed.
— A statement of the average annual manpower and the number of managerial staff of the service provider in the last 3 years.
— Presentation of the proposed team foreseen, with detailed profile of each team member, including provision of curricula vitae.
— Presentation of the profiles with the European curriculum vitae is preferred. 1 CV must be presented for each one of the requested key profiles (1 CV per key profile requested). CVs which do not satisfy the essential requirements set out in the technical specifications shall be eliminated. Moreover, a clear statement certifying that the company can provide at least 1 additional person to support each of the profiles that meet the minimum requirements specified necessary to support the development for services. The same person(s) cannot be proposed for different profiles.
— Recent proof of inclusion in a professional register.
— Declaration certifying that, if awarded the framework contract, and if the services will be performed on Spanish territory, the tenderer undertakes to comply with Spanish legislation on health and safety at work.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 28.9.2015 - 11:00


Avenida de Europa, 4, 03008 Alicante (Alicante), SPAIN.

Persons authorised to be present at the opening of tenders: yes

Additional information about authorised persons and opening procedure: Each tenderer may send up to 2 representatives. The Office should be informed by fax at +34 965138500 or by e-mail to procurement@oami.europa.eu of the names and identity document numbers of the visitors before 25.9.2015.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The tender documents will be available for download at the address indicated under heading I.1. The website will be updated regularly and it is the tenderers' responsibility to check for updates, modifications or answers to questions during the tendering period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: