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Services - 239895-2015

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10/07/2015    S131    European Commission - Services - Contract notice - Open procedure 

Belgium-Brussels: Pilot project — capacity building for Roma civil society and strengthening its involvement in the monitoring of national Roma integration strategies

2015/S 131-239895

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Commission, Directorate-General for Justice and Consumers, Unit JUST/A4 Programme Management
Postal address: Office MO59 04/21
Town: Brussels
Postal code: 1049
Country: Belgium
For the attention of: Mr Renatas Mazeika
E-mail: just-a4-cft@ec.europa.eu
Telephone: +32 22962152
Fax: +32 22988812

Internet address(es):

General address of the contracting authority: http://ec.europa.eu/justice/newsroom/contracts/index_en.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=941

Electronic submission of tenders and requests to participate: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=941

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Pilot project — capacity building for Roma civil society and strengthening its involvement in the monitoring of national Roma integration strategies.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Contractor's premises and in the Member States of the selected NGOs.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The objectives of this pilot project are to contribute to the creation and capacity building of local Roma civil society as well as a monitoring mechanism regarding Roma integration and inclusion in 27 EU Member States (Malta is not included).
This includes in particular the production and dissemination of ‘shadow reports’ where civil society or NGO coalitions could supplement or present alternative information and data to the reports submitted by Member States concerning the implementation of their national Roma integration strategies. The monitoring shall focus on the local implementation of strategies in the 4 key areas (employment, education, housing and health), in the fields of anti-discrimination and gender equality and would also provide information on the level of involvement of civil society, the use of EU funds and mainstreaming of Roma inclusion measures under public education, employment, health and housing policies.
II.1.6)Common procurement vocabulary (CPV)

30196100, 32412000, 73220000, 79952100, 79411000, 71700000, 79419000, 79951000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 1 750 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender specifications.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender specifications.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender specifications.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender specifications.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In order to prove their financial and economic capacity, the tenderers (i.e. in the case of a joint tender, the combined capacity of all members of the consortium and identified subcontractors) must show that their annual consolidated turnover exceeds 300 000 EUR (average for the past 3 years).
The following evidence should be provided:
— the completed ‘Simplified balance sheet’ and ‘Simplified profit and loss account’ completed for the last 3 years (Annex 3 must be completed),
— copy of the profit and loss account and balance sheet for the last 3 years for which accounts have been closed,
— failing that, appropriate statements from banks,
— if applicable, evidence of professional risk indemnity insurance.
If, for some exceptional reason which the contracting authority considers justified, a tenderer is unable to provide 1 or the other of the above documents, he or she may prove his or her economic and financial capacity by any other document which the contracting authority considers appropriate. In any case, the contracting authority must at least be notified of the exceptional reason and its justification in the tender. The Commission reserves the right to request any other document enabling it to verify the tenderer's economic and financial capacity.
Minimum level(s) of standards possibly required: See above.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The tenderer's professional and technical capacity will be assessed based on an organisational chart explaining the tasks of each individual person proposed by the tenderer. The tenderer will demonstrate that it possesses the necessary competences in the main areas as described below in order to meet the abovementioned objectives.
The team shall at least fulfil the following criteria:
— at least 1 member of the team shall have proven minimum 5 years' experience in working with civil society active in the field of Roma integration,
— at least 6 members of the team should be dedicated experts with a joint relevant experience in the areas of education, employment, health, housing, anti-discrimination/anti-Gypsyism. Specific experience on policies to support Roma integration or marginalised communities and a very good knowledge of local context of the countries with the largest Roma communities and/or most acute challenges should be a requirement for these experts,
— at least 1 member of the team should have relevant and proven experience with coordinating networks of NGOs and with supporting mutual learning and cooperation,
— at least 1 member of the team should have relevant experience in the drafting of reports for a pan-European audience.
The person identified as coordinator/project director of the contract shall have:
— proven ability to perform the coordination and the administrative tasks involved in organising and managing contracts and projects at European level.
The selection criteria to be satisfied jointly by the members of the team are as follows:
a) proven ability to perform the coordination and the administrative tasks involved in organising and managing contracts and projects at European level;
b) the proven ability to set up the appropriate organisational structure to carry out all the tasks involved, including all logistical tasks involved;
c) the ability to call on the necessary expertise to work with NGOs across the EU with priority to countries with the largest Roma communities and/or most acute challenges;
d) very good knowledge of English and the national languages of at least the countries with the largest Roma communities and/or most acute challenges to facilitate communication with the Commission and at the national level;
e) strong planning and organising skills and the ability to facilitate meetings.
If several service providers/subcontractors are involved in the bid, they must jointly have the professional and technical capacity to perform the tasks assigned to them.
Evidence:
The following evidence should be provided to fulfil the above criteria:
1. tenderers should provide with their offer a detailed curriculum vitae of each member of the team/expert responsible for carrying out the work, including his or her educational background, degrees and diplomas, professional experience, research work, publications and linguistic skills. The CVs shall be presented, preferably, in accordance to the Commission Recommendation of 11.3.2002 on a common European format for curricula vitae (CVs), OJ L 79 of 22.3.2002, p. 66;
2. part of the contract which the service provider intends to subcontract.
Minimum level(s) of standards possibly required:
See above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
JUST/2014/RPPI/PR/EQUA/0150.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 2.9.2015
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.9.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 11.9.2015

Place:

rue Montoyer 59, 1040 Brussels, BELGIUM.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 representative of each tenderer may attend the opening of the bids.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu/

Body responsible for mediation procedures

Official name: Same as above

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.6.2015