Netherlands-The Hague: Organisation of information and communication activities, including radio broadcasts, for the European Commission Representation in the Netherlands
2014/S 135-241719
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s) I.2)Type of the contracting authorityEuropean institution/agency or international organisation
I.3)Main activityGeneral public services
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Organisation of information and communication activities, including radio broadcasts, for the European Commission Representation in the Netherlands.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: The Netherlands.
NUTS code NL NEDERLAND
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Organisation of information and communication activities, including radio broadcasts, for the European Commission Representation in the Netherlands:
— lot 1 — information and communication events on 'A new narrative for Europe',
— lot 2 — national radio broadcast shows on various current European topics,
— lot 3 — information and communication events on 'EU economic governance'.
II.1.6)Common procurement vocabulary (CPV)79410000 Business and management consultancy services, 79400000 Business and management consultancy and related services, 64228200 Radio broadcast transmission services, 79416000 Public relations services
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The maximum budget (VAT excluded) for this tender is as follows:
lot 1: information and communication events on 'A new narrative for Europe' — 71 000 EUR — until 31.1.2016;
lot 2: national radio broadcast shows on various current European topics — 60 000 EUR — until 31.12.2015;
lot 3: information and communication events on 'EU economic governance' — 45 000 EUR — until 31.12.2015.
Estimated value excluding VAT: 176 000 EUR
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion Starting 28.11.2014. Completion 31.1.2016
Information about lots
Lot No: 1 Lot title: Lot 1 — information and communication events on 'A new narrative for Europe'1)Short description
The Representation wishes to hire a contractor specialised in communication and public relations to design, organise and execute a series of creative and interactive events about 'A new narrative for Europe', and to measure the impact of this information and communication campaign.
2)Common procurement vocabulary (CPV)79410000 Business and management consultancy services, 79416200 Public relations consultancy services, 79400000 Business and management consultancy and related services
3)Quantity or scope
Maximum 71 000 EUR, excluding VAT.
Estimated value excluding VAT: 71 000 EUR
4)Indication about different date for duration of contract or starting/completion Starting 28.11.2014. Completion 31.1.2016
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 — national radio broadcast shows on various current European topics1)Short description
The Representation wishes to hire a contractor specialised in organising expert national radio broadcast sessions (on European themes) in the Netherlands to organise and execute a series of 4 live broadcast events of 1 hour each and covering at least 1 of the topics for wider debate (not exhaustive) and subject to discussion with the contractor and the Representation:
— competition,
— subsidiarity,
— climate policy,
— energy policy,
— common agricultural policy,
— the internal market,
— transport policy and European transport corridors,
— the portfolio of the next Dutch European Commissioner and his/her ambitions,
— the Dutch EU Presidency, January–June 2016.
2)Common procurement vocabulary (CPV)64228200 Radio broadcast transmission services, 79410000 Business and management consultancy services, 79400000 Business and management consultancy and related services, 79416000 Public relations services
3)Quantity or scope
Maximum 60 000 EUR excluding VAT.
Estimated value excluding VAT: 60 000 EUR
4)Indication about different date for duration of contract or starting/completion Starting 28.11.2014. Completion 31.12.2015
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 — information and communication events on 'EU economic governance'1)Short description
The Representation wishes to hire a contractor specialised in organising expert sessions (on European economic themes) in the Netherlands to organise and execute a series of 3 events.
2)Common procurement vocabulary (CPV)79410000 Business and management consultancy services, 79400000 Business and management consultancy and related services, 79416000 Public relations services
3)Quantity or scope
Maximum: 45 000 EUR, excluding VAT.
Estimated value excluding VAT: 45 000 EUR
4)Indication about different date for duration of contract or starting/completion Starting 28.11.2014. Completion 31.12.2015
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see the respective points of the draft contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see the respective points of the tender specifications.
III.1.4)Other particular conditions III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Please see the respective points of the tender specifications.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: Please see the respective points of the tender specifications.
Minimum level(s) of standards possibly required: Please see the respective points of the tender specifications.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
Please see the respective points of the tender specifications.
Minimum level(s) of standards possibly required:
Please see the respective points of the tender specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PO/2014-17/LAH.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentTime limit for receipt of requests for documents or for accessing documents: 28.8.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate28.8.2014 - 17:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upAny EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderDuration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersDate: 4.9.2014 - 11:00
Place:
European Commission Representation in the Netherlands, Korte Vijverberg 5, 2513 AB The Hague, NETHERLANDS.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of the tenderers and of the European Commission.
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
All documentation of this call for tender (invitation to tender, tender specifications with all annexes as well as draft contract), including any additional information during the procedure is published at the following Internet address:
http://ec.europa.eu/netherlands/business-funding/procurement/ongoing_tenders_nl.htm
Tenderers should consult this site regularly, as additional information may be published at any time during the procedure.
Tenderers' representatives may attend the opening. If you wish one of your representatives to attend, please notify no later than 3.9.2014 (in writing only), indicating clearly 'Invitation to tender No PO/2014-17/LAH' by e-mail to comm-nl-administratie@ec.europa.eu
Requests for additional information may be obtained at the address and contact point under I.1
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: Within 2 months of the notification to the plaintiff, or in absence thereof, of the day on which it came to the knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend or to open a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:7.7.2014