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Supplies - 241779-2019
24/05/2019    S100

United Kingdom-Cardiff: Software package and information systems

2019/S 100-241779

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Velindre NHS Trust [as hosts of NHS Wales Informatics Service]
Postal address: Ty Glan-yr-Afon, 21 Cowbridge Road East
Town: Cardiff
NUTS code: UK UNITED KINGDOM
Postal code: CF11 9AD
Country: United Kingdom
Contact person: Katharine Fletcher
E-mail: katharine.fletcher@wales.nhs.uk
Telephone: +44 2920502105
Internet address(es):
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/nhs/index.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/nhs/index.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk/nhs/index.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Critical Care Clinical Information System [CCCIS]

Reference number: P445
II.1.2)Main CPV code
48000000 Software package and information systems
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The aim of the Critical Care Clinical Information System [CCCIS] is to deliver a Clinical Information System (CIS) across all general adult Critical Care Units in NHS Wales.

The Critical Care Clinical Information System (CCCIS) will achieve full transition from a paper based legacy solution to an electronic system for all Critical Care Units in Wales. The solution to be procured will automatically pull capture data directly from the bedside monitors to standardise care thereby reducing waste, harm and variation. The computerised bedside system will also automatically pull and collate data from medical devices such as monitors, ventilators, infusion pumps and other equipment to populate a complete critical care record. The system links with other hospital systems such as drawing patient demographics from patient administration systems and pathology results from the Welsh Clinical Portal.

II.1.5)Estimated total value
Value excluding VAT: 10 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.2)Additional CPV code(s)
48814400 Clinical information system
48517000 IT software package
48814200 Patient-administration system
II.2.3)Place of performance
NUTS code: UKL WALES
Main site or place of performance:

Various Sites across NHS Wales that will include but are not limited to:

— Aneurin Bevan UHB,

— Betsi Cadwaladr UHB,

— Cardiff and Vale UHB,

— Cwm Taf Morgannwg UHB,

— Hywel Dda UHB,

— Swansea Bay UHB.

II.2.4)Description of the procurement:

The aim of the Critical Care Clinical Information System [CCCIS] is to deliver a Clinical Information System (CIS) across all general adult Critical Care Units in NHS Wales.

The Critical Care Clinical Information System (CCCIS) will achieve full transition from a paper based legacy solution to an electronic system for all Critical Care Units in Wales. The solution to be procured will automatically capture patient data directly from the bedside monitors to standardise care thereby reducing waste, harm and variation. The computerised bedside system will also automatically pull and collate data from medical devices such as monitors, ventilators, infusion pumps and other equipment to populate a complete critical care record. The system to be procured will link with other hospital systems such as drawing patient demographics from Patient Administration Systems and pathology results from the Welsh Clinical Portal. The initial contract scope is for approximately 200 adult critical care beds but there must be suitable flexibility to increase this over the contract term or add other specialist critical care units.

Post contract award the system will be implemented in a phased approach across NHS Wales in line with an agreed implementation plan.

It is anticipated that the Authority will procure a system that is already working in a similar healthcare environment.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that this contract will be renewed on expiry for up to 36 months.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

It is anticipated that the contract term will be for seven (7) years with three (3) annual extension options, which it is anticipated will be exercised as a single extension of 3 years, subject to a maximum duration of ten (10) years.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 088-197571
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 06/08/2019
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Potential bidders are invited to a technical supplier open day on Thursday 13.6.2019. If you are interested in attending the event please email Nathan.beynon3@wales.nhs.uk and cc. katharine.fletcher@wales.nhs.uk by Monday 10.6.2019.

Potential bidders will also be able to request to book an individual slot to ask questions about the technical architecture and integration of NHS Wales. To enable the technical team to prepare for the day, potential bidders are requested to send a short video overview [or link to an overview] of your solution that relates to the Authority's requirements. Please send the video or link to Paul.lawrence@wales.nhs.uk

Instructions on how to participate in this tender opportunity. It is proposed to run a restricted tender with a pre-qualification questionnaire and then an invitation to tender: to complete your formal proposal, in this notice, please access the PQQ via the BravoETenderWales portal where you will find the PQQ and the tender documentation, reference-Project Ref 39270 PQQ Ref 32743 Critical Care Clinical Information System [CCCIS] as per the instructions below.

1) Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcingportal:https://etenderwales.bravosolution.co.uk/ and click the link to register,

— accept the terms and conditions and click ‘continue’,

— enter your correct business and user details,

— note the user name you chose and click ‘save’ when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tende:

— log in to the portal with the username/password,

— click the ‘PQQs/ITTs’ open to all ‘suppliers’ link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),

— click on the relevant PQQ/ITT to access the content,

— click the ‘express interest’ button at the top of the page,

— this will move the PQQ/ITT into your ‘my PQQs/my ITTs’ page (this is a secure area reserved for your projects only),

— you can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ITT details’ box.

3) Responding to the tender:

— click ‘my response’ under ‘PQQ/ITT details’, you can choose to ‘create response’ or to ‘decline to respond’ (please give a reason if declining),

— you can now use the ‘messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the on screen instructions to complete the PQQ/ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘submit response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering helpdesk.

Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=83044

(WA Ref:83044)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review
VI.4.1)Review body
Official name: NHS Wales Shared Services Partnership
Postal address: 4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Town: Cardiff
Postal code: CF15 7QZ
Country: United Kingdom
Telephone: +44 1443848585
Internet address: http://www.procurement.wales.nhs.uk
VI.5)Date of dispatch of this notice:
22/05/2019