Services - 243427-2019

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24/05/2019    S100    - - Services - Contract notice - Negotiated procedure 

United Kingdom-London: Software package and information systems

2019/S 100-243427

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, C&C, Other
jHub Med, We Work Aldgate Tower
Contact point(s): Lauren Milkins
E1 8FA London
United Kingdom
Telephone: +44 7966295467
E-mail: lauren.milkins100@mod.gov.uk

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/government/organisations/ministry-of-defence

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Augmented Reality Assisted Surgical Reachback for the Defence Medical Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 13: Computer and related services
Main site or location of works, place of delivery or of performance: UNITED KINGDOM.

NUTS code UK

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Software package and information systems. Industry specific software package. Medical software package. Medical information systems. The Authority is seeking to procure a digital platform that enables real-time telemedicine support to deployed surgical teams, from Defence specialists in the UK, utilising military communication networks and bearers and optimally, cloud connected personal electronic devices.
This platform will allow (24/7) real-time visual and audio interaction between an internationally stationed surgical team within a tented/hard standing/afloat hospital and UK specialists. This product will provide a ‘Reach-in’ capability, utilising mixed or augmented reality. This will allow the deployed surgeon to visualise annotations or directions overlaid onto the real-time surgical field by the advising surgeon (likely to be in the UK). The product will also allow the real-time overlay of diagnostics in digital form (such as X-rays) onto the surgical field to assist both active and advisory surgeons.
Please refer to the 'Additional Information' section of this Contract Notice for a full description.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48180000, 48814000

II.1.7)Information about subcontracting
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 000 000 and 1 400 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend duration of contract by 6 months at the end of the 2 year contract term.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 30 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: The DPQQ will down select the 6 compliant respondents who achieved the highest scores on the scored questions in Section 2: Part F. The 6 compliant respondents who achieve the highest scores at DPQQ will be invited to submit an ITN response.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
700004471
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
24.6.2019 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Full Description of Contract:
The Authority is seeking to procure a digital platform that enables real-time telemedicine support to deployed surgical teams, from Defence specialists in the UK, utilising military communication networks and bearers and optimally, cloud connected personal electronic devices.
This platform will allow (24/7) real-time visual and audio interaction between an internationally stationed surgical team within a tented/hard standing/afloat hospital and UK specialists. This product will provide a ‘Reach-in’ capability, utilising mixed or augmented reality. This will allow the deployed surgeon to visualise annotations or directions overlaid onto the real-time surgical field by the advising surgeon (likely to be in the UK). The product will also allow the real-time overlay of diagnostics in digital form (such as x-rays) onto the surgical field to assist both active and advisory surgeons.
The digital platform should not require specialist hardware, any IT/ AV equipment should be Commercial Off the Shelf (COTS) and readily integrate-able/replaceable. Specialist network hardware will be provided by the Authority and will integrate with existing communication systems/bearers.
To ensure accuracy of visualisation the digital platform must provide a minimum visual quality of 480 Dots per inch (DPI) to both the deployed and advising surgeon. To ensure ease of integration the platform’s bandwidth requirements are not to exceed 2 Megabits per second (Mbps). The product must be able to operate (without service interruption) with a data packet delay of 600 milliseconds (ms) Round Trip Time (RTT), noting that this will result in an acceptable lag in the service. The platform session must be simple and easy to re-boot in the case of total power failure to the supporting hardware and, optimally, be able to fall back on 2-way Audio when Bandwidth is overly contested.
The data passed by this platform must be encrypted at source, in transit and in storage. Data handling must be GDPR and Caldicott compliant. Any Servers providing data storage for the product are to be located within UK sovereign territory.
The initial contract will allow the authority to establish an integration route via MOD Information Services and Support and will enable testing of the product in simulated deployed overseas environments across encrypted/secure military communications systems. If the situation occurs that initial testing precludes the integration of the platform, then the authority reserves the right to end the contract.
The full Statement of Requirement will be released at the ITN stage.
There is a Pre-Qualification Questionnaire (PQQ) as part of this Contract Notice — The access code for the PQQ is W7KN9WQX2B
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following Access Code: W7KN9WQX2B. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 24.6.2019 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call 0800 282 324.

All questions within the PQQ will be scored on a pass/fail basis, except for Section 2: Part F which contains scored questions designed to assess the technical capacity and capability of the tenderer. Scoring will range from 0 to 5. The PQQ will down select the 6 compliant respondents who achieved the highest scores on the scored questions Section 2: Part F. The 6 compliant respondents who achieve the highest scores at DPQQ will be invited to submit an ITN response.
The Authority reserves the right to reject any submissions that do not demonstrate sufficient capability and/or capacity to deliver the advertised requirement. Failure of any pass/fail element will result in the prospective supplier not being brought forward to the ITN stage. Additionally, prospective suppliers who score a 0 against any of the scored project questions in Section 2 of the PQQ will not be invited to tender.
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2019523-DCB-14922188

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Ministry of Defence, C&C, Other
jHub, We Work Aldgate Tower
E1 8FA London
United Kingdom
E-mail: lauren.milkins100@mod.gov.uk
Telephone: +44 7966295467

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
23.5.2019