Services - 244008-2016

16/07/2016    S136

Ireland-Trim: Performance of audit and inspection services for the European Commission at its premises at Grange, Dunsany, County Meath, Ireland

2016/S 136-244008

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General for Health and Food Safety — Health and food audits and analysis
Postal address: Grange, Dunsany, County Meath
Town: Trim
NUTS code: IE012 Midland
Country: Ireland
Contact person: Humberto Latino
Telephone: +353 469061774
Fax: +353 469061705

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Performance of audit and inspection services for the European Commission at its premises at Grange, Dunsany, County Meath, Ireland.

Reference number: SANTE/2016/F6/028.
II.1.2)Main CPV code
79212000 Auditing services
II.1.3)Type of contract
II.1.4)Short description:

The European Commission proposes to conclude a contract relating to the audit and inspection of the provision and management of 5 of its main logistical services (facilities management, cleaning, catering, crèche/after school and security) operated by 4 external contractors.

II.1.5)Estimated total value
Value excluding VAT: 160 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: IE022 Mid-East
Main site or place of performance:

European Commission, Grange, Dunsany, County Meath, Ireland.

II.2.4)Description of the procurement:

Activity 1 — qualitative audits and inspections of the safety of the technical facilities:

6-monthly (2 reports x contract year);

annual (1 report x contract year);

total of reports for activity 1 = 3 reports x contract year.

Activity 2 — health audits and tests on food and drink residues:

6-monthly (4 reports x contract year);

annual (1 report x contract year);

total of reports for activity 2 = 5 reports x contract year.

Activity 3 — operational and financial audits:

6-monthly (2 reports x contract year);

annual (1 report x contract year);

total of reports for activity 3 = 3 reports x contract year for activity 3 = 3 reports.

II.2.5)Award criteria
Criteria below
II.2.6)Estimated value
Value excluding VAT: 160 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Candidates must be at least certified:

ISO 9001 — quality management system standard;

ISO 14001 — environmental management system standard;

OHSAS 18001 — H&S management system standard;

or equivalent.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/08/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

(1) The attention of interested parties is drawn to the aim of this notice, i.e. to select candidates who will receive the specifications and be invited to tender. The procedure consists of 2 distinct phases. In the first phase, requests to participate sent in response to this notice will be appraised by a selection committee on the basis of the criteria indicated in the procurement documents. In phase 2, all applicants who meet the minimum levels of standards indicated will be shortlisted and subsequently invited to submit a tender. Applicants who are not shortlisted after phase 1 will be informed of the reasons for their elimination from the procedure.

(2) NB: interested parties are requested to strictly observe the conditions stated in the procurement documents when submitting their request to participate. In addition, interested parties must:

— send their application before the deadline in point IV 2.2. Applications sent after the deadline in point IV.2.2 will be automatically rejected,

— enclose all the documents and information requested in the procurement documents.

Candidates must send their requests to participate to: as stated in point I.1.

(3) Interested parties are requested to refrain from seeking further information at this stage.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: As in VI.4.1
Town: Luxembourg
Country: Luxembourg
VI.5)Date of dispatch of this notice: