Services - 244249-2017

28/06/2017    S121

Luxembourg-Luxembourg: EIB - Mail and distribution management services

2017/S 121-244249

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Investment Bank
Postal address: 98–100, boulevard Konrad Adenauer
Town: Luxembourg
NUTS code: LU000 Luxembourg (Grand-Duché)
Postal code: 2950
Country: Luxembourg
Contact person: Oleg Panta
E-mail: cs-procurement@eib.org
Internet address(es):
Main address: http://www.eib.org
Address of the buyer profile: http://www.eib.org/about/procurement/calls/op-1404.htm
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2628
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Mail and distribution management services.

Reference number: OP-1404.
II.1.2)Main CPV code
64100000 Post and courier services
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of this call for tenders is to award 2 framework agreements for the provision of internal mail and distribution and express delivery services. This call for tenders is divided into 2 lots:

lot 1 — internal mail and distribution services;

lot 2 — express delivery services.

For each lot, the EIB will award a framework agreement with a single service provider.

II.1.5)Estimated total value
Value excluding VAT: 8 100 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Internal mail and distribution services

Lot No: 1
II.2.2)Additional CPV code(s)
30131000 Mailroom equipment
72512000 Document management services
64122000 Internal office mail and messenger services
79571000 Mailing services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg (Grand-Duché)
Main site or place of performance:

EIB premises in Luxembourg.

II.2.4)Description of the procurement:

Lot 1 — internal mail and distribution management services consist of the following operational activities:

activity 1.1 — internal mail distribution services;

activity 1.2 — central mailroom services;

activity 1.3 — documentation and publications support;

activity 1.4 — digital mailroom services (option).

The terms of reference provide an in-depth description of the requirements of the services as well as of the currently existing services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 6 840 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Express delivery services

Lot No: 2
II.2.2)Additional CPV code(s)
64121000 Multi-modal courier services
64121100 Mail delivery services
64121200 Parcel delivery services
79223000 Custom broker services
II.2.3)Place of performance
NUTS code: LU000 Luxembourg (Grand-Duché)
Main site or place of performance:

EIB premises in Luxembourg and worldwide.

II.2.4)Description of the procurement:

Lot 2 — express delivery services consist of the following operational activities:

activity 2.1 — express mail services;

activity 2.2 — visa and customs services.

The terms of reference provide an in-depth description of the requirements of the services as well as of the currently existing services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 260 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 10/08/2017
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 16/08/2017
Local time: 16:00
Information about authorised persons and opening procedure:

Upon request, the written record of the opening of the tenders will be provided to economic operators who submitted a tender.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.

VI.5)Date of dispatch of this notice:
16/06/2017