Services - 244605-2015

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14/07/2015    S133

Italy-Parma: Canteen, cafeteria and catering services and supply of coffee and other drinks for meetings

2015/S 133-244605

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: European Food Safety Authority (EFSA)
Postal address: via Carlo Magno 1A
Town: Parma PR
Postal code: 43126
Country: Italy
E-mail: efsaprocurement@efsa.europa.eu

Internet address(es):

General address of the contracting authority: http://www.efsa.europa.eu/en/procurement/tenders.htm

Electronic access to information: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=970

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Canteen, cafeteria and catering services and supply of coffee and other drinks for meetings.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: headquarters of the European Food Safety Authority (EFSA), via Carlo Magno 1/A, Parma and the Palazzo Ducale, Parma.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 700 000 EUR
II.1.5)Short description of the contract or purchase(s)
The scope of this invitation to tender is to enter into a framework contract and service concession for 1 year + automatic renewal up to 3 times to give a maximum term of 4 consecutive years with an economic operator able to provide the following:
A) at the headquarters of the European Food Safety Authority (EFSA), via Carlo Magno 1/A, Parma:
— canteen and cafeteria services,
— water coolers (including bottles) on floors and in meeting rooms;
B) at the EFSA headquarters, via Carlo Magno 1/A and/or at the Palazzo Ducale, Parma:
— coffee and other drinks for meetings,
— catering service for events.
II.1.6)Common procurement vocabulary (CPV)

55500000 Canteen and catering services, 55330000 Cafeteria services, 55410000 Bar management services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
1 year + automatic renewal up to 3 times to give a maximum term of 4 consecutive years.
Estimated value excluding VAT: 700 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As indicated in the specifications, provisional contract and annexes.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As indicated in the specifications, provisional contract and annexes.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As indicated in the specifications, provisional contract and annexes.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: as described in part 2 of the specifications.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: as described in part 2 of the specifications.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
as described in part 2 of the specifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
OC/EFSA/CORSER/2015/09.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
26.8.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 2.9.2015

Place:

EFSA offices, Parma.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 1 authorised representative per tenderer may attend as an observer.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The tender documents can be downloaded from the address given in point I.1. The website will be updated regularly and it is the tenderer's responsibility to check for updates and modifications during the tender period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the day on which it became known to them. A complaint to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
2.7.2015