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United Kingdom-Leeds: Interpretation services
Prior information notice
This notice is for prior information only
Section I: Contracting authority
Section II: Object
Translation and Transcription Services
The Ministry of Justice (MoJ) intends to run a procurement exercise for the delivery of Translation and Transcription Services.
The services are available to the Ministry of Justice, its executive agencies and its arm's length bodies, and any other Central Government Body who may require Translation and/or Transcription services.
The scope of services includes the translation of written material and transcription of oral material as requested by courts, tribunals and other venues in England, Wales and Scotland from a source language into the requested language, format and within the required timescales.
Services are anticipated to be contracted for an initial term of 4 years with an option to extend for period(s) up to 3 years.
Translation of written material and transcription of oral material as requested by the Authority across England, Wales and Scotland into a second language or an accessible alternative format. The scope of services includes:
— Translation of written material from one language to another as text:
— Transcription of audio files, tapes and other electronic media into written and/or electronic text documents in the same or different languages.
Transcription of written documents and/or electronic media into alternative formations such as (but not limited to) Braille, Easy Read, Print, Audio, Video and Pictorial English.
— The review and revision of material already translated or transcribed (proof reading).
The authority is currently considering the most appropriate strategy, and intends to conduct a market engagement phase to offer potential bidders an opportunity to provide feedback on the authority's proposals for tendering and awarding contracts.
The authority intends to use the open procedure described in regulation 27. The procedure will include a selection stage to identify bidders capable of providing the services. The authority will evaluate only the tenders submitted by the bidders selected.
Section IV: Procedure
Section VI: Complementary information
The authority is currently considering the most appropriate strategy, and intends to conduct a market engagement phase to offer potential bidders an opportunity to provide feedback on the authority's proposal for tendering and awarding the contract(s). Should you wish to express an early interest in participation in market engagement, please contact MoJProcurementLang@justice.gov.uk. The opportunity, and further information will also be advertised via the governments Contract Finder website (https://www.gov.uk/contracts-finder).
market engagement and tendering activities will be run electronically via MoJ eSourcing Portal (Bravo). If you are not already registered on the MoJ eSourcing Portal (Bravo) please use the link and follow the registration process: https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html
Award of contracts:
The authority reserves the right to reject all or any of the bids for the competition and not to award a contract to any potential bidder, without any liability on its part. Nothing in this prior information notice shall generate any contractual obligations prior to the signature of a contract following a competition.
HM Government requires that tender documentation issued by government departments for contracts exceeding GBP 10 000 over the life of the contract are published online (www.gov.uk/contracts-finder) for the general public. The resulting contract shall also be published. The authority may use its discretion to redact information to protect key commercial interest or on prescribed grounds. Therefore, potential providers who wish information not to be published, if successful, should secure agreements with the Authority prior to submission. These could cover key commercial interest, trade secrets and commercial interests which would be prejudiced by publication, all following the test in section 43 of the Freedom of Information Act 2000 (https://ico.org.uk/media/for-organisations/documents/1178/commercial-interests-section-43-foia-guidance.pdf).
Only documentation related to the award will be published. The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property rights;
(d) information which is not in the public interest to disclose (following tests under the Freedom of Information Act 2000);
(e) third party confidential information;
(f) IT security; and
(g) Prevention of fraud.
Freedom of information (FOI):
The Freedom of Information Act came fully into force in 2005. If any organisation considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivities specified. In such cases the relevant material will in response to FOI requests be examined in the light of exemptions provided for in the Act.