Services - 246620-2017

29/06/2017    S122

Luxembourg-Luxembourg: Land use/cover area frame statistical survey (LUCAS) 2018 — agro-environmental survey: field work, technical assistance and quality control

2017/S 122-246620

Contract notice

Services

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Eurostat, Directorate E ‘Sectoral and regional statistics’
Postal address: Bâtiment Ariane, 00/B063, Tri central — 400, route d'Esch
Town: Luxembourg
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
Postal code: 2920
Country: Luxembourg
Contact person: Mr Marcel Jortay, Director
E-mail: estat-directorate-e-call-for-tenders@ec.europa.eu
Fax: +352 430137316
Internet address(es):
Main address: http://ec.europa.eu/eurostat/callsfortenders
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=2400
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Statistics.

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Land use/cover area frame statistical survey (LUCAS) 2018 — agro-environmental survey: field work, technical assistance and quality control.

Reference number: ESTAT/E/2017/010.
II.1.2)Main CPV code
79330000 Statistical services
II.1.3)Type of contract
Services
II.1.4)Short description:

This invitation to tender covers the provision of services to support and implement the LUCAS (land use/cover area frame statistical survey) 2018 survey, in order to improve the availability and quality of the land cover/use statistics.

Main tasks are (i) 'in situ' survey; (ii) the photointerpretation campaign; (iii) help desk, technical assistance and external quality control; (iv) hosting, maintenance and help desk for the data collection IT tool; (v) training and help desk for the grassland module and a full vegetation survey.

— For lots 1 to 5, the amount indicated in II.2.6) is the maximum amount for the entire duration of the contract.

— For lots 6 to 9, the amount indicated in II.2.6) is the estimated total value for the entire duration of the contract.

II.1.5)Estimated total value
Value excluding VAT: 12 525 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 7
II.2)Description
II.2.1)Title:

LUCAS 2018 — survey in Ireland and the United Kingdom

Lot No: 1
II.2.2)Additional CPV code(s)
79330000 Statistical services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The objectives of lot 1 are to prepare the survey for LUCAS 2018, to collect data on land cover, land use and selected agri-environmental issues, through field visits and through photointerpretation and to control this data in the office.

In the LUCAS 2018 survey lot 1, there are a total of 22 228 points to be assessed. See tender specifications for more details.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 700 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

LUCAS 2018 — survey in Belgium, Spain, France, Luxembourg, Netherlands and Portugal

Lot No: 2
II.2.2)Additional CPV code(s)
79330000 Statistical services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The objectives of lot 2 are to prepare the survey for LUCAS 2018, to collect data on land cover, land use and selected agri-environmental issues, through field visits and through photointerpretation and to control this data in the office.

In the LUCAS 2018 survey lot 2, there are a total of 109 707 points to be assessed. See tender specifications for more details.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

LUCAS 2018 — survey in Bulgaria, Czech Republic, Denmark, Germany, Estonia, Latvia, Lithuania, Hungary, Austria, Poland, Romania and Slovakia

Lot No: 3
II.2.2)Additional CPV code(s)
79330000 Statistical services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The objectives of lot 3 are to prepare the survey for LUCAS 2018, to collect data on land cover, land use and selected agri-environmental issues, through field visits and through photointerpretation and to control this data in the office.

In the LUCAS 2018 survey lot 3, there are a total of 113 558 points to be assessed. See tender specifications for more details.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

LUCAS 2018 — survey in Finland and Sweden

Lot No: 4
II.2.2)Additional CPV code(s)
79330000 Statistical services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The objectives of lot 4 are to prepare the survey for LUCAS 2018, to collect data on land cover, land use and selected agri-environmental issues, through field visits and through photointerpretation and to control this data in the office.

In the LUCAS 2018 survey lot 4, there are a total of 42 891 points to be assessed. See tender specifications for more details.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 250 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

LUCAS 2018 — survey in Greece, Croatia, Italy, Cyprus, Malta and Slovenia

Lot No: 5
II.2.2)Additional CPV code(s)
79330000 Statistical services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The objectives for lot 5 are to prepare the survey for LUCAS 2018, to collect data on land cover, land use and selected agri-environmental issues, through field visits and through photointerpretation and to control this data in the office.

In the LUCAS 2018 survey lot 5, there are a total of 49 471 points to be assessed. See tender specifications for more details.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

LUCAS 2018 — technical assistance and quality control

Lot No: 6
II.2.2)Additional CPV code(s)
79330000 Statistical services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The objectives of lot 6 are to: (i) prepare the launching of the LUCAS 2018 survey; (ii) provide training to project managers of the lots 1–5 and the surveys and to the project manager of lot 8, in coordination with the contractor of lot 7 and with the Commission as far as the training on the LUCAS grassland survey is concerned; (iii) provide technical assistance and quality control services to the Commission and the survey contractors (lots 1–5) carrying out the LUCAS survey in 2018. In this lot the data quality control services cover the quality check of the data collected in the LUCAS 2018 field survey and the LUCAS 2018 photointerpretation campaign carried out by the contractors of lots 1–5.

Please note that the timing of all tasks in this lot will depend heavily on the progress in lots 1–5, which in turn will depend on the contractual and climatic conditions.

Out of the total number of points assessed by lots 1–5 (‘in situ’ points and photointerpreted points) the contractor of lot 6 will do the following controls:

— check a maximum of 10 000 ‘in situ’ photointerpreted points,

— check 76 660 points that have been visited in the field,

— additional check of 20 000 pictures for anonymisation,

— check 25 000 points from the photointerpretation campaign.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 950 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

LUCAS 2018 — DMT — hosting, maintenance and help desk

Lot No: 7
II.2.2)Additional CPV code(s)
79330000 Statistical services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The objectives of lot 7 of LUCAS 2018 are to: (i) host the IT infrastructure for data entry, the central storage and management of data and file flows within the several levels of the LUCAS 2018 survey; (ii) guarantee technical assistance and help desk on LUCAS DMT 2018 for the duration of the LUCAS 2018 survey (January 2018 to June 2019).

The infrastructure will be used by approximately 700 surveyors and 200 quality controllers in regional and/or central offices in up to 28 European countries (lots 1–5), by external quality controllers (lot 6) and by the European Commission.

In the LUCAS 2018 survey there are a total of 337 855 points to be assessed. Between 200 000 and 249 999 points are to be assessed ‘in situ’. The remaining points are to be assessed through photointerpretation. Adequate IT and communications infrastructure is needed to accommodate storage and transmission of data and files for all the countries. Technical assistance includes support and corrective maintenance.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 300 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

LUCAS 2018 — training and help desk for the LUCAS 2018 specific module on grassland

Lot No: 8
II.2.2)Additional CPV code(s)
79330000 Statistical services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

The objectives of lot 8 are: (i) training on the LUCAS grassland module for the supervisors and surveyors of lots 1–5 to take place in the countries; (ii) help desk specifically for LUCAS grassland module active during the period relevant for this assessment.

The number of grassland trainings per lot is: 2 for lot 1, 8 for lot 2, 10 for lot 3, 3 for lot 4, 5 for lot 5.

The actual data of the trainings has to be coordinated with lots 1–5. 1 training lasts at least half a day.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 103 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

LUCAS 2018 — full vegetation survey

Lot No: 9
II.2.2)Additional CPV code(s)
79330000 Statistical services
II.2.3)Place of performance
NUTS code: LU LUXEMBOURG (GRAND-DUCHÉ)
II.2.4)Description of the procurement:

Because the LUCAS grassland module is a new development it is necessary to assess the quality of the data collected during the implementation of the LUCAS grassland module through a full vegetation survey, done by grassland experts. This assessment will take place in parallel to the LUCAS 2018 survey on a sub-sample of the points where the LUCAS grassland assessment takes place shortly after the LUCAS surveyor has assessed the LUCAS point.

It is expected that a grassland expert visits 3 points per day on average, as the distance between the different areas can be important.

The total number of grassland points to be sampled is 747.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 222 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 14
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Internet address provided in Section I.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See Internet address provided in Section I.3.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/08/2017
Local time: 16:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 05/09/2017
Local time: 10:00
Place:

Eurostat, Room D4/707, Joseph Bech Building, 5, rue Alphonse Weicker, L-2721 Luxembourg, LUXEMBOURG.

Information about authorised persons and opening procedure:

An authorised representative of each tenderer may attend the opening of the bids. Companies wishing to attend are requested to notify their intention by sending an e-mail to the mailbox indicated in I.1 at least 48 hours in advance. This notification must be signed by an authorised officer of the tenderer and specify the name of the person who will attend the opening of the bids.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 43031
Fax: +352 43032100
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See Internet address provided in Section I.3.

VI.5)Date of dispatch of this notice:
19/06/2017