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Supplies - 246852-2016

19/07/2016    S137    European Parliament - Supplies - Contract notice - Restricted procedure 

Belgium-Brussels: Framework contract to lease European Parliament service vehicles

2016/S 137-246852

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Parliament
Postal address: rue Wiertz 60
Town: Bruxelles
NUTS code: BE100
Postal code: 1047
Country: Belgium
Contact person: unité des contrats et marchés publics

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Framework contract to lease European Parliament service vehicles.

Reference number: 06B10/2016/M002.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The aim of the procedure is to enter into a multiple framework contract to lease vehicles (a fleet of 130 vehicles and minibuses) for a maximum of 4 years.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: BE100
Main site or place of performance:


II.2.4)Description of the procurement:

The European Parliament is seeking funding partners (leasing firms – all makes) to support the implementation of a new vehicle fleet policy. This involves vehicle leasing and fleet management support by providing suitable tools.

The aim of the procedure is to enter into a multiple framework contract, with reopening of competition, between 3 contractors for a maximum of 4 years. It will involve a fleet of 130 vehicles and minibuses, acquired gradually.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: European Parliament support with fleet management / Weighting: 10
Quality criterion - Name: ease of vehicle maintenance and repair / Weighting: 10
Price - Weighting: 80
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:

all candidates meeting the selection criteria will be invited to tender.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

the candidate must be enrolled on the trade register, with the corresponding company purpose (leasing), and hold all authorisations and licences from a financial body or branch of a financial body in Belgium, where necessary.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

the candidate must have:

— a positive EBITDA for the last 2 financial years for which accounts have been closed,

— a positive balance of own funds at the end of the last 2 financial years for which accounts have been closed.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

the candidate must:

— have experience on the Belgian market or have contractual links with partners in Belgium, thereby allowing him to ensure satisfactory performance of the contract, by proposing for hire the client's choice of EU-approved vehicles, irrespective of the make (leasing firm – all makes),

— currently have a fleet of at least 1 000 vehicles available for hire (throughout the European Economic Area), including at least 2 leasing contracts involving a minimum of 100 cars,

— provide 24-hour assistance, either in person or via an assistance partner,

— provide clients with a computer tool for fleet management, monitoring and reporting.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

For specific conditions, please refer to the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
Accelerated procedure

the urgency is based on a recent decision of the bodies of the European Parliament related to enhanced security measures, which is inconsistent with the use of standard deadlines to ensure the timely delivery of the vehicle fleet.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/07/2016
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 02/08/2016
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Spring 2020 (subject to change).

VI.2)Information about electronic workflows
VI.3)Additional information:

Please note that the voluntary briefings will be held for selected candidates shortly after sending the invitation to tender.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg
Telephone: +352 43031
Fax: +352 43032100

Internet address:

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Country: France

Internet address:

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Registry of the General Court of the European Union
Town: Luxembourg
Country: Luxembourg

Internet address:

VI.5)Date of dispatch of this notice: