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Belgium-Bruxelles: Open call for a framework contract for the supply of hardware, consumables and IT services to the Parlamentarium, the Europa Experiences exhibition spaces and other visitors’ services
Section I: Contracting authority
Section II: Object
Open call for a framework contract for the supply of hardware, consumables and IT services to the Parlamentarium, the Europa Experiences exhibition spaces and other visitors’ services
The present call for tender aims at establishing a framework contract with a unique operator for the supply of all IT equipment, hardware components and consumables required to ensure smooth functioning of the Parlamentarium exhibitions, the Europa Experience spaces in the Member states, and more generally for Visitors’ facilities. It will mostly be used to implement new interactive exhibition spaces, to upgrade existing facilities and to replace defective or obsolete hardware in the European Parliament Visitors' services in Brussels and in the Member States.
The Parlamentarium in Brussels and the exhibition spaces in other visitors' facilities in Europe.
a) Supply of IT equipment:
The “Task I — Hardware” of the Specific technical clauses covers a whole range of hardware and IT components, which the successful tenderer will be required to supply in the frame of new projects’ implementation, maintenance stocks or to replace defective, damaged or obsolete hardware.
Example: Touch screens, TV monitors, speakers, IT components and cabling (power switches, connectors, KVM extenders…), projectors, network devices, servers, computers, media players, RFID equipment (tags, readers, antennas), portable handsets.
b) Supply of IT consumables:
The smooth operation and preventive maintenance of the Parlamentarium and Europa Experience spaces require consequent provision of consumables, which are installed either by the IT team of the Parlamentarium or by maintenance contractors. The “Task II — Consumables” of the Specific technical clauses detail the type of products required for the daily running of the Visitors services.
Example: Projector lamps and filters, mobile handsets batteries, custom-made casing, lanyards, protection foils and earphones.
Upon request from Parliament, the Contractor will be required to provide specific IT services, from onsite installation of equipment to the conception, design and implementation of a new exhibition interactive station.
Based on the specifications provided by Parliament or the concept and feasibility study developed by the architect and media planner, the Contractor shall have the capacities to deliver complex integrated hardware solution, by establishing in particular:
— a price list for the required hardware, software, consumable and maintenance stock,
— a service cost breakdown covering the man/days required for project management, design, engineering, workshop pre-installation of embedded hardware, on-site installation and commissioning and the expert services a project may require (e.g. Watchout configuration, Crestron programming, capacitive touch foil installation…),
— a phased schedule with the milestones and delivery times for the project’s elements within the Contractor’s remit, to be aligned with the overall project schedule,
— the detailed technical planning of a project, e.g. principle schematics, technical input to the fit-out contractor-coordinator’s media station design, user manuals and as-built files.
3 times with prolongation of 1 year (optional).
Please use the email email@example.com only for a compulsory visit to the premises issues. Any other questions must be placed via e-tendering platform https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3646
Section III: Legal, economic, financial and technical information
See tender documents.
Section IV: Procedure
Section VI: Complementary information
Compulsory visit to the premises: 9.7.2018 at the Parlamentarium Brussels.
Any appeal against the award decision must be lodged within two months of the notification of the results.