Fornituri - 247389-2018

09/06/2018    S109

Belgium-Bruxelles: Open call for a framework contract for the supply of hardware, consumables and IT services to the Parlamentarium, the Europa Experiences exhibition spaces and other visitors’ services

2018/S 109-247389

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: The European Parliament
Postal address: rue Wiertz 60
Town: Bruxelles
Postal code: 1047
Country: Belgium
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Parliament
Postal address: 60 rue Wiertz
Town: Brussels
Postal code: 1047
Country: Belgium
Internet address(es):
Main address:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Open call for a framework contract for the supply of hardware, consumables and IT services to the Parlamentarium, the Europa Experiences exhibition spaces and other visitors’ services

Reference number: COMM/DG/AWD/2018/21
II.1.2)Main CPV code
30200000 Computer equipment and supplies
II.1.3)Type of contract
II.1.4)Short description:

The present call for tender aims at establishing a framework contract with a unique operator for the supply of all IT equipment, hardware components and consumables required to ensure smooth functioning of the Parlamentarium exhibitions, the Europa Experience spaces in the Member states, and more generally for Visitors’ facilities. It will mostly be used to implement new interactive exhibition spaces, to upgrade existing facilities and to replace defective or obsolete hardware in the European Parliament Visitors' services in Brussels and in the Member States.

II.1.5)Estimated total value
Value excluding VAT: 12 500 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
30213200 Tablet computer
30213100 Portable computers
31527260 Lighting systems
32420000 Network equipment
51611100 Hardware installation services
48500000 Communication and multimedia software package
72200000 Software programming and consultancy services
32322000 Multimedia equipment
30210000 Data-processing machines (hardware)
30231000 Computer screens and consoles
30231310 Flat panel displays
30231320 Touch screen monitors
30233000 Media storage and reader devices
32320000 Television and audio-visual equipment
32330000 Apparatus for sound, video-recording and reproduction
32333400 Video players
32340000 Microphones and loudspeakers
II.2.3)Place of performance
Main site or place of performance:

The Parlamentarium in Brussels and the exhibition spaces in other visitors' facilities in Europe.

II.2.4)Description of the procurement:

a) Supply of IT equipment:

The “Task I — Hardware” of the Specific technical clauses covers a whole range of hardware and IT components, which the successful tenderer will be required to supply in the frame of new projects’ implementation, maintenance stocks or to replace defective, damaged or obsolete hardware.

Example: Touch screens, TV monitors, speakers, IT components and cabling (power switches, connectors, KVM extenders…), projectors, network devices, servers, computers, media players, RFID equipment (tags, readers, antennas), portable handsets.

b) Supply of IT consumables:

The smooth operation and preventive maintenance of the Parlamentarium and Europa Experience spaces require consequent provision of consumables, which are installed either by the IT team of the Parlamentarium or by maintenance contractors. The “Task II — Consumables” of the Specific technical clauses detail the type of products required for the daily running of the Visitors services.

Example: Projector lamps and filters, mobile handsets batteries, custom-made casing, lanyards, protection foils and earphones.

c) Services:

Upon request from Parliament, the Contractor will be required to provide specific IT services, from onsite installation of equipment to the conception, design and implementation of a new exhibition interactive station.

Based on the specifications provided by Parliament or the concept and feasibility study developed by the architect and media planner, the Contractor shall have the capacities to deliver complex integrated hardware solution, by establishing in particular:

— a price list for the required hardware, software, consumable and maintenance stock,

— a service cost breakdown covering the man/days required for project management, design, engineering, workshop pre-installation of embedded hardware, on-site installation and commissioning and the expert services a project may require (e.g. Watchout configuration, Crestron programming, capacitive touch foil installation…),

— a phased schedule with the milestones and delivery times for the project’s elements within the Contractor’s remit, to be aligned with the overall project schedule,

— the detailed technical planning of a project, e.g. principle schematics, technical input to the fit-out contractor-coordinator’s media station design, user manuals and as-built files.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 12 500 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

3 times with prolongation of 1 year (optional).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please use the email only for a compulsory visit to the premises issues. Any other questions must be placed via e-tendering platform

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See tender documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See tender documents.

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 03/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/09/2018
Local time: 14:00

See tender documents.

Information about authorised persons and opening procedure:

See tender documents.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

Compulsory visit to the premises: 9.7.2018 at the Parlamentarium Brussels.

VI.4)Procedures for review
VI.4.1)Review body
Official name: Directorate-General for Communication
Town: Brussels
Country: Belgium
VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313
Fax: +33 388179062
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Any appeal against the award decision must be lodged within two months of the notification of the results.

VI.5)Date of dispatch of this notice: