Services - 249589-2020

29/05/2020    S104

Sweden-Solna: Communication Support Activities

2020/S 104-249589

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Centre for Disease Prevention and Control
Postal address: Gustav III:s Boulevard 40
Town: Solna
NUTS code: SE SVERIGE
Postal code: 16973
Country: Sweden
Contact person: Procurement Back Office
E-mail: ECDC.procurement@ecdc.europa.eu
Internet address(es):
Main address: http://www.ecdc.europa.eu
Address of the buyer profile: http://ecdc.europa.eu/en/aboutus/calls/Pages/procurementsandgrants.aspx
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6512
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=6512
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Communication Support Activities

Reference number: OJ/2020/DIR/12205
II.1.2)Main CPV code
79342000 Marketing services
II.1.3)Type of contract
Services
II.1.4)Short description:

The European Centre for disease prevention and control wishes to conclude framework contracts in support to its communication activities, focusing on two areas:

(a) EU public affairs and PR services,

(b) media monitoring and analysis. These services will support the in-house communication capacity in the Director’s Office and, through them, the whole centre.

II.1.5)Estimated total value
Value excluding VAT: 1 150 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
II.2)Description
II.2.1)Title:

EU Public Affairs and PR Work

Lot No: 1
II.2.2)Additional CPV code(s)
79416000 Public relations services
79416200 Public relations consultancy services
79310000 Market research services
79320000 Public-opinion polling services
II.2.3)Place of performance
NUTS code: SE SVERIGE
Main site or place of performance:

Contractor's premises.

II.2.4)Description of the procurement:

The work under this lot will support ECDC in the area of branding, outputs and PR activities, as well as preparation of communication Toolkits and material for policy makers and influencers. It will focus on the following four areas: understanding ECDC's reputation and measuring the impact of its communications; stakeholder mapping and engagement support; support to national communication campaigns; promotion of ECDC and its outputs.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 550 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Media Monitoring and Analysis

Lot No: 2
II.2.2)Additional CPV code(s)
79310000 Market research services
79342000 Marketing services
II.2.3)Place of performance
NUTS code: SE SVERIGE
Main site or place of performance:

Contractor's premises.

II.2.4)Description of the procurement:

ECDC requires daily media monitoring services and, based on the results of this monitoring exercise during the calendar year, an annual summary report providing both quantitative and qualitative analyses of ECDC external communications activities. The service provided would include access for ECDC staff to an online database of collected media clippings and tools for analysis. The objective of this monitoring is to measure ECDC visibility and reputation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 600 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

For lot 2 section IV.1.3) should be as following:

The procurement involves the establishment of a framework agreement with a single operator.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See internet address provided in section I.3).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See internet address provided in section I.3).

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/07/2020
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/07/2020
Local time: 10:00
Information about authorised persons and opening procedure:

See internet address provided in section I.3).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

For lot 2 section IV.1.3) should be as following:

The procurement involves the establishment of a framework agreement with a single operator.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu
Telephone: +352 43031
Internet address: http://curia.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in section I.3).

VI.5)Date of dispatch of this notice:
22/05/2020