Services - 249696-2014

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This notice has been cancelled by:  324804-2014
23/07/2014    S139

United Kingdom-Hengoed: Banking and investment services

2014/S 139-249696

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
Postal code: CF82 7PG
Country: United Kingdom
For the attention of: Helen Sellwood
Telephone: +44 1443863161
Fax: +44 1443863167

Internet address(es):

General address of the contracting authority: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

Electronic access to information: www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: www.proactisplaza.com/supplierportal

Further information can be obtained from:
Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
Postal code: CF82 7PG
Country: United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address: www.caerphilly.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
Postal code: CF82 7PG
Country: United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address: www.caerphilly.gov.uk

Tenders or requests to participate must be sent to:
Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
Postal code: CF82 7PG
Country: United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address: www.caerphilly.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Banking and Merchant Card Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Caerphilly County Borough Council.

NUTS code UK UNITED KINGDOM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Caerphilly County Borough are seeking to appoint one provider for the provision of Banking Services and Merchant card services to the Authority as detailed within the ITT.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=9946.

II.1.6)Common procurement vocabulary (CPV)

66100000 Banking and investment services, 66120000 Investment banking services and related services, 66110000 Banking services

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Council is seeking to appoint a Bank provider for its corporate banking services to include transactional banking and merchant services. The Council is seeking to award a single contract covering the full range of services as detailed within the ITT. Full details of the requirement can be found in the service specification as part of the main Invitation to Tender (ITT).
The contract is for a period of three years, with the option to extend for up to a further period of two years extended on an annual basis.
The process will be an three stage Open Procedure consisting of Selection, evaluation and preferred bidder stage.
Stage One - Selection stage
This will consist of Pass/Fail questions. Providers will need to pass all questions to proceed to the award stage, Stage Two. Providers shall note that if they fail any of the Pass/Fail criteria with in the selection stage their bids will be excluded from any further part in the process.
Terms and conditions
The Council has set out within the ITT, Caerphilly CBC specific Terms and Conditions. These terms and conditions are not negotiable. Within the selection stage of the process, providers are requested to accept the Caerphilly CBC specific Terms and Conditions in order to proceed to the second stage, award criteria. Failure to accept the Caerphilly CBC specific Terms and Conditions shall result in the immediate elimination from the tender process and you shall not proceed to the second stage of the process. For the avoidance of doubt, failure to accept the Caerphilly CBC specific Terms and Conditions shall result in a fail score.
Financial Rating
The minimum requirement acceptable to the Council during the tender process and throughout the term of the contract shall be the investment grade rating of (short-term/ Long-term) F2 / BBB Fitch or equivalent.
The Council shall undertake periodic reviews of the successful providers rating during the term of the contract. If the successful provider falls below the F2 / BBB (Fitch or equivalent) during the term of the contract, or during the contract award stage, the Council shall terminate the contract
Stage Two - Evaluation
The award criteria will be the Most Economical Advantageous Tender with a criteria of Quality / Cost matrix
Quality 40 % Weighting
Cost 60 % weighting to include specification response, Presentation and Interview
The evaluation stage will consist of scored questions
The award of contract shall be to one Contract Provider
For further details please see the ITT Document
The Council will not consider the banking services terms and conditions until stage three of the process – preferred bidder stage. At the end of stage two - Evaluation Stage, the identification of the preferred bidder shall be highlighted, the provider with the highest score following the evaluation process and their banking services terms and conditions shall be considered and negotiations shall commence with the Bank and the Council on the Banking services terms and conditions. For the avoidance of doubt in the event that any part of the Banking services terms and conditions conflict or are inconsistent with Caerphilly CBC specific terms & conditions then the Caerphilly CBC specific terms & conditions shall prevail and take precedence over the Banking services terms and conditions. If the banking services terms and conditions cannot be agreed by both parties, then the Council shall proceed to the second provider and so forth.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 40

2. Cost. Weighting 60

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CCBC/PS1243/14/HS
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
1.9.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 1.9.2014 - 12:00

Place:

Penallta House.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
This tender process will be undertaken utilising Caerphilly County Borough Council's Proactis Plaza e-tendering system. Therefore, organisations are required to register their interest by registering onto the system using the directions below (to register and access tender documents)
If you are already registered go to point 11

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the "Register Now" button at the bottom of the window
3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.
4. Please make a note of the Organisation ID and User Name, then click "Register".
5. You will then receive an email from the system asking you to "Click here to activate your account". This takes you to Enter Organisation Details.
6. Please enter the information requested, click "Next" and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click "Next". This takes you in to the Welcome window.
9. In the "Welcome" window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click "Done" and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, then search for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the relevant button. Click the "Requests from Buyers" command in the Opportunities area. This will take you to the list of current opportunities available to you.
12. Click the Project ID that relates to this notice, this will take you into the Tender Request.
13. Note the closing date for completion of the relevant project. Please review the "Items" tab and the Documents tab as there will be information relating to the project held here.
14. You can now either "Create a Response" to, or "Decline" this opportunity.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system
All queries are to be made via the messaging sysem on the Proactis portal.
If you require assistance contact

Natasha Ford 01443 863075 - fordn@caerphilly.gov.uk

Danielle Parker 01443 863275 - parked1@caerphilly.gov.uk

(WA Ref:9946)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of the contract the successful supplier will be required to deliver Community Benefits in support of the Authority's economic and social objectives.
Please note that the Authority is committed to contributing to the Social, economic and environmental well-being of the wider community. Accordingly, the requirement to do so will a non-core requirement for this tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.7.2014