Services - 252216-2022

13/05/2022    S93

Belgium-Brussels: Inter Institutional Multiple Framework Contract for Voting System with Technical Assistance for Face to Face, Hybrid and Remote Meetings

2022/S 093-252216

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Committee of the Regions
Postal address: Rue Belliard/Belliardstraat 101
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1040
Country: Belgium
Contact person: Unit E4 — Financial management
E-mail: cor-marches-publics@cor.europa.eu
Internet address(es):
Main address: http://cor.europa.eu
Address of the buyer profile: http://cor.europa.eu/en/about/tenders/Pages/calls-for-tender.aspx
I.1)Name and addresses
Official name: European Economic and Social Committee
Postal address: Rue Belliard/Belliardstraat 101
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Postal code: 1040
Country: Belgium
Contact person: A2. CIP.3 Conferences, Internal Services and Protocol
E-mail: sei-finances@eesc.europa.eu
Internet address(es):
Main address: https://www.eesc.europa.eu/en
Address of the buyer profile: https://www.eesc.europa.eu/en/work-with-us/public-procurement
I.2)Information about joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=10995
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=10995
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Inter Institutional Multiple Framework Contract for Voting System with Technical Assistance for Face to Face, Hybrid and Remote Meetings

Reference number: CoR/2022/A2/04
II.1.2)Main CPV code
64216110 Electronic data exchange services
II.1.3)Type of contract
Services
II.1.4)Short description:

The subject of the call for tender is an Inter Institutional Multiple Framework service contract for the rental of a voting system with technical assistance for face to face, hybrid and remote meetings together with technical assistance.

It will be used:

• for the contracting authorities' plenary sessions, a total of fifteen plenary sessions (nine EESC, six CoR) are equally dispersed over one year, with the exception of the month of August during which no session takes place;

• for other statutory meetings of the contracting authorities requiring voting facilities, such as CoR's Commission meetings;

• for other exceptional events during the whole period of the framework contract.

II.1.5)Estimated total value
Value excluding VAT: 1 326 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: BE100 Arr. de Bruxelles-Capitale / Arr. Brussel-Hoofdstad
Main site or place of performance:

See internet address provided in Section I.3).

II.2.4)Description of the procurement:

See internet address provided in Section I.3).

II.2.5)Award criteria
Criteria below
Price
II.2.6)Estimated value
Value excluding VAT: 1 326 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

See internet address provided in Section I.3).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

See internet address provided in Section I.3).

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/06/2022
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/06/2022
Local time: 14:30
Place:

European Committee of the Regions, Rue Montoyer 92, 1040 Brussels/Brussel, BELGIUM/BELGIË.

See internet address provided in Section I.3).

Information about authorised persons and opening procedure:

In the view of the Covid-19 situation, the attendance to the opening session may be online or face-to-face.

Depending on the number of attendees. Information about authorised person and opening procedure:

See internet address provided in Section I.3).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section I.3) in the last five calendar days before the time limit for receipt indicated in Section IV.2.2), the contracting authority reserves the right to extend this time limit and publish the extension at the internet address provided in Section I.3), without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section I.3) in order to get notified when new information or documents are published.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: L-2925
Country: Luxembourg
Internet address: https://curia.europa.eu/jcms/jcms/index.html
VI.5)Date of dispatch of this notice:
06/05/2022