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Belgium-Brussels: Technical Assistance and Support Services Required for the Organisation of the European Youth Event 2023
Regulation (EU, Euratom) No 2018/264
Section I: Contracting authority
Section II: Object
Technical Assistance and Support Services Required for the Organisation of the European Youth Event 2023
The European Youth Event (EYE) is a biennial event that brings together at the European Parliament in Strasbourg and online thousands of young people from all over the European Union and beyond, to shape and share their ideas on the future of Europe. It is a unique opportunity for 16 to 30 years old people to interact in-person and online, inspire each other and exchange their views with experts, activists, influencers and decision-makers, right in the heart of European democracy.
Following the event, the ideas, concerns, and hopes from young people are presented in a report distributed to all Members of the European Parliament (MEPs). Some participants will also be able to further develop the most impactful ideas and present these directly to the MEPs in the parliamentary committees during youth hearings.
The EYE has been organised by the European Parliament in 2014, 2016, 2018 and 2021. The next edition is planned for June 2023.
The contractor is asked to assist the European Parliament with planning, organising and implementing all the logistical and organisational aspects of the event, providing all the necessary know-how, services, logistics, materials, equipment etc., in cooperation with the EYE project team, the internal European Parliament’s services and the external partners (see Annex I, technical specifications).
Section III: Legal, economic, financial and technical information
The tenderer is required to be enrolled in a relevant professional or trade register, except for international organisations, in accordance with the national legislation.
— Minimum yearly turnover of EUR 1 600 000 for at least two of the last three financial years (2019, 2020 and 2021);
— A quick liquidity ratio higher than 1.0;
— Minimum level of professional risk indemnity insurance established with due regard to the amount of the contract and the risk analysis made by the tenderer.
(See Section 15.2 of the specifications)
— At least five-year experience in event management;
— A team of at least 7 experts in the field of event management in general and in the fields detailed in Annex I Technical specifications - among whom at least the project coordinator must have ten years proven experience in the field covered by the invitation to tender; the coordinators of work packages must have a minimum of seven years proven experience in the field covered by the work package; the other members of the team will have at least five years of experience;
— An expert in the field of ISO 20121 standard and sustainability with at least three years' proven experience in the organisation of sustainable events. At least one of these events must have been organised following the requirements of the ISO 20121 standard;
— Having organised at least one event in the last three years with minimum 1 000 participants coming from at least five different countries;
— Having organised at least one event in the last three years with and/or for young people.
(see Section 15.3 of the specifications)
Section IV: Procedure
European Parliament, Brussels, BELGIUM.
Tenderers wishing to attend the opening of the tenders are asked to notify the department responsible for managing this procurement procedure, not later than two working days before the tender opening date, by e-mail at firstname.lastname@example.org. Only two representatives may attend. Tenderers failing to give notification will automatically be refused access to the opening.
Section VI: Complementary information
Every two years.
Please contact the body responsible for appeals for information concerning the deadline(s) for lodging appeals’ (http://curia.europa.eu).