Services - 254063-2019

31/05/2019    S104    Services - Contract notice - Negotiated procedure 

Finland-Helsinki: IT services: consulting, software development, Internet and support

2019/S 104-254063

Contract notice – utilities


Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Official name: Finrail Oy
National registration number: 2512095-7
Postal address: Palkkatilanportti 1
Town: Helsinki
NUTS code: FI
Postal code: 00240
Country: Finland
Contact person: Teemu Sirkiä
Telephone: +358 294507000

Internet address(es):

Main address:

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.6)Main activity
Railway services

Section II: Object

II.1)Scope of the procurement

Capacity Management System for Railways in Finland

Reference number: FIN152
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Object of procurement is a capacity management system for railways, consultancy related to use of the system and maintenance and further development and customization of the system.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: FI
Main site or place of performance:

Development and support work can be done in Vendor's premises.

II.2.4)Description of the procurement:

Object of procurement is a capacity management system for railways in Finland, consultancy related to use of the system and maintenance and further development and customization of the system. System must contain functionality for requesting the capacity for railway undertakings, managing the requests on infrastructure manager side, planning track level usage of stations and yards and planning both regular and ad hoc traffic. Finally, it will be the master system for capacity and timetabling data.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 02/10/2019
End: 31/12/2030
This contract is subject to renewal: yes
Description of renewals:

Subject to the terms of the contract.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Due the limited time resources for procurement 3-5 participants will be selected to negotiation phase.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

This procurement contains 5 phases. Main part of procurement is a proof of concept type of implementation for yard capacity management, referred as Phase 1. Phases 2-5 are options which are mandatory to offer but exercise of the each option are decided solely by the customer. Decision is made based on vendor's progress and performance on previous phases. The requirements for each phase is described in more detail in attached requirements document. Deadlines for different phases are described in project plan template document.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Estimated total value of procurement is 5 000 000 — 10 000 000 EUR.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Requirements described in attached documents, in the section ‘Other terms and conditions’ of this document and in the ESPD form concerning this invitation to tender.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/06/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Finnish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

All times presented in documents are Finnish times (winter/normal time: UTC+2, summer time: UTC+3).

VI.4)Procedures for review
VI.4.1)Review body
Official name: Markkinaoikeus
Postal address: Radanrakentajantie 5
Town: Helsinki
Postal code: 00520
Country: Finland
Telephone: +358 295643300
Fax: +358 295643314

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: