Services - 254387-2019

03/06/2019    S105

Cyprus-Nicosia: Organisation of Public Events for the EC Representation in Cyprus

2019/S 105-254387

Contract notice

Services

Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1)Name and addresses
Official name: European Commission, Directorate-General Communication, EC Representation in Nicosia, Cyprus
Town: Nicosia
NUTS code: CY ΚΥΠΡΟΣ
Country: Cyprus
Contact person: To the attention of the Head of Administration
E-mail: COMM-REP-CY@ec.europa.eu
Internet address(es):
Main address: http://ec.europa.eu/dgs/communication/index_en.htm
Address of the buyer profile: https://ec.europa.eu/info/funding-tenders/tenders/tender-opportunities-department/tender-opportunities-communication_en
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4936
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Organisation of Public Events for the EC Representation in Cyprus

Reference number: COMM/NIC/2019/OP/0009
II.1.2)Main CPV code
79952000 Event services
II.1.3)Type of contract
Services
II.1.4)Short description:

The contractors will be in charge of providing a whole range of services related to the organisation of public events in Cyprus, at the request of the European Commission Representation in Cyprus.

II.1.5)Estimated total value
Value excluding VAT: 800 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.3)Place of performance
NUTS code: CY ΚΥΠΡΟΣ
II.2.4)Description of the procurement:

The overall subject of the contract is to assist the EC Representation in its communication activity in Cyprus aimed at increasing public and media attention to the policy developments and strategic discussions at European Union level. This is to be done by facilitating the organisation of events, actions and campaigns.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 800 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Please check regularly the URL link from the Section I.3) of this notice, for any updates and new information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/07/2019
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 09/07/2019
Local time: 09:00
Place:

Representation of the European Commission in Cyprus, Byron avenue 30, 1096 Nicosia, CYPRUS.

Information about authorised persons and opening procedure:

A maximum of two representatives per tender can attend the opening of tenders. For organisational and security reasons the tenderer must provide the full name, date of birth, nationality and ID or passport number of the representatives at least two working days in advance to: COMM-REP-CY@ec.europa.eu .

Tenders will be opened in public at the time and place indicated under Heading IV.2.7 of the contract notice where local time shall be understood as 09:00 Brussels time (UTC+02:00) which corresponds to 10:00 Nicosia time (UTC+03:00).

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.3)Additional information:

The time-limit for receipt of tenders is indicated under Heading IV.2.2) of the contract notice where local time shall be understood as 11:00 Brussels time (UTC+02:00) which corresponds to 12:00 Nicosia time (UTC +03:00).

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address: http://curia.europa.eu
VI.4.2)Body responsible for mediation procedures
Official name: None
Town: None
Country: Belgium
Internet address: http://www.ombudsman.europa.eu
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

See internet address provided in Section I.3).

VI.5)Date of dispatch of this notice:
27/05/2019