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Services - 255405-2020

02/06/2020    S105

United Kingdom-Bristol: Electronic information services

2020/S 105-255405

Prior information notice

This notice is for prior information only


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Highways England
National registration number: Temple Quay House
Postal address: 2, The Square, Temple Quay
Town: Bristol
Postal code: BS1 6HA
Country: United Kingdom
Contact person: Neil Hawkings
Internet address(es):
Main address:
Additional information can be obtained from the abovementioned address
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Scope of the Procurement

Reference number: PMS 2020
II.1.2)Main CPV code
64216200 Electronic information services
II.1.3)Type of contract
II.1.4)Short description:

Highways England is the government owned company charged with operating, maintaining and improving England's motorway and all-purpose trunk road; network the ‘Network’ highways England's existing essential pavement management system (Highways Agency Pavement Management System — HAPMS) is the companys’ prime pavement asset information system, which stores Network level condition and inventory data. We carry out a number of Network wide condition surveys each year; once assured and stored are used to measure our performance against a number of indicators and supports the development of pavement renewal and maintenance programmes, ensuring the asset remains safe and serviceable for customer use.

Highways England intends to procure a single contract to provide the second-generation Pavement Management System (PMS) to support the effective and efficient management of its pavement asset.

II.1.5)Estimated total value
Value excluding VAT: 8 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
48627000 Real-time operating system software package
64216200 Electronic information services
II.2.3)Place of performance
II.2.4)Description of the procurement:

Highways England operates and maintains circa 6 920 Kilometres of pavement asset, carrying 4 million vehicles every day and over 60 % of all freight. The construction of our pavement asset is predominately fully flexible although does include flexible-composite and rigid variants, valued at GBP 74 billion.

The PMS will replace Highways England’s existing system; HAPMS, providing critical supporting services, significantly contributing to Highways England's business objective of 'Delivering a safe and serviceable Network'

The PMS must align and enable compliance with the application and technical needs of Highways England as defined in our Enterprise Architecture Principles documentation available at

Highways England envisages that a single contract will be issued to procure the PMS and that the selected supplier shall be required to provide a managed service application which will include:

— service, system design and implementation,

— service transition,

— extract, transform and load (ETL) services,

— service operation, and

— continual service improvement and support.

The PMS shall deliver the following high-level needs to support the operation and maintenance of the Network:

— ingest and/or store

(i) pavement asset data including all related underlying model, referencing system(s), associated construction and forms of network and scheme level condition data as defined in the current version Asset Data Management Manual (ADMM) or other requirements as defined;

(ii) possibly pavement automatic quality assurance (AQA) information from construction processes i.e texture depth and longitudinal profile variance;

(iii) non-prime referential data such as accident, traffic and defect datasets to support pavement related analysis.

— analyse and understand

(i) enable Highways England to monitor, assure and report upon all forms of network level cyclic condition surveys;

(ii) translate between referencing systems such as linear and geospatial forms to support the analysis and understanding of asset performance;

(iii) possibly provide deterioration modelling enabling Highways England to strategically forecast future condition at Network and programme level; anticipating when interventions are needed for various construction types providing its customers with a safe and serviceable Network. By providing investment scenarios with application of control factors and constraints to derive future work banks to maintain varying condition outcomes at constrained and unconstrained funding levels;

(iv) enable Highways England and its supply chain to visualise the pavement asset and related condition information, to aid in the understanding of asset performance to support scheme identification;

(v) possibly provide whole life cost/what if scenario modelling enabling Highways England to identify potential renewal schemes to be included within the annual pavement renewals programme;

(vi) using defined rates, depreciation and index values enable Highways England to value the pavement asset.

— report and access

(i) enable Highways England to calculate and report Key Performance Indicator (KPI) 3 ‘Keeping the Network in Good Condition’ and the planned KPI for Road Period 2 to Office of Road and Rail (ORR) and the Department for Transport (DfT);

(ii) enable Highways England to self-serve its reporting needs in both predefined and user configurable forms;

(iii) enable Highways England to exchange data across different information systems and services in near real-time e.g. by means of an open Application Programme Interface (API) enabling access to all pavement related asset data wherever stored.

— Service duration

(i) the contract period is expected to be for a duration of 7 years as follows:

(ii) up to 2-year transition (HAPMS to PMS);

(iii) 3-year deployment;

(iv) optional 2-year extension; one plus one, subject to need and supplier performance.

The above list is not exhaustive. Full details will be issued with the supplier questionnaire/tender.

II.2.14)Additional information

Note the contracting authority intends to use the eTendering system Bravo this procurement. You will need to register your company on Bravo (this is only required once). Contract dates stated are indicative, and may be subject to change.

This PIN is provided solely for the purposes of providing indicative information. No reliance should be placed on any information contained in it.

II.3)Estimated date of publication of contract notice:

Section IV: Procedure

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:
VI.5)Date of dispatch of this notice: